Travel & Conference

⭐Conference forms must be in Tiffany Curry’s hands at least 45 days prior to event.⭐

BEFORE YOUR CONFERENCE

1. Request approval from the CTE office using the CTE Request Form.  (Not required for CAT center teachers)

2. After CTE office approval, complete a Conference and Travel Request.

   • A travel advance form must accompany each Conference and Travel request.

   • Employee Travel Memo (updated March 13, 2025)

   • If hotel and airfare is required; 3 quotes for each must be submitted with the conference and travel request form.

   • If zero balance, a letter or explanation is needed for each line item.

3. Basket mail or scan ALL paperwork to: Riva Rd - CTE 

   • For basket mail, email [coming soon] to notify the forms are on the way.

4. Once your conference has been approved at the Board level, you will receive a completed copy of the paperwork.

   • Conference and meeting registrations CANNOT be paid with a P card.  Registrations will be processed by the CTE office; our office will reach out to you directly for any additional information.

   • At this time, you may proceed with making any travel arrangements.

5. Complete the Conference/Convention Reporting Form; the form has two parts; it should be completed both before attending and after the conference.

AFTER YOUR CONFERENCE

1. The Reimbursements of Business Expenses form must be filed within 15 days of travel or the traveler risks absorbing the cost personally.

   • Basket mail paperwork to: Riva Rd - CTE. Email [coming soon] to notify the forms are on the way.

   • Reimbursement of business expenses must be filed for all travel and conference requests even if there is nothing to reimburse. 

2. Complete the Conference/Convention Reporting Form; the form has two parts; it should be completed both before attending and after the conference.

⭐All forms must be in Tiffany Curry’s hands at least 45 days prior to event.⭐

BEFORE YOUR PD

1. Request approval from the CTE office using the CTE Request Form. (Not required for CAT center teachers)

2. After CTE office approval, complete a Conference and Travel Request.

   • A travel advance form must accompany each Conference and Travel request.

   • Employee Travel Memo

   • If hotel and airfare is required; 3 quotes for each must be submitted with the conference and travel request form.

   • If zero balance, a letter or explanation is needed for each line item.

3. Basket mail or scan ALL paperwork to: Brenda Mulhall, Riva Rd - CTE / Bmulhall@aacps.org

   • For basket mail, email Bmulhall@aacps.org to notify the forms are on the way.

4. Once your conference has been approved at the Board level, you will receive a completed copy of the paperwork.

   • Conference and meeting registrations CANNOT be paid with a P card.  Registrations will be processed by the CTE office; our office will reach out to you directly for any additional information.

   • At this time, you may proceed with making any travel arrangements.

5. Complete the Conference/Convention Reporting Form; the form has two parts; it should be completed both before attending and after the conference.

AFTER YOUR PD

1. The Reimbursements of Business Expenses form must be filed within 15 days of travel or the traveler risks absorbing the cost personally.

   • Basket mail paperwork to: Brenda Mulhall, Riva Rd - CTE. Email Bmulhall@aacps.org to notify the forms are on the way.

   • Reimbursement of business expenses must be filed for all travel and conference requests even if there is nothing to reimburse. 

2. Complete the Conference/Convention Reporting Form; the form has two parts; it should be completed both before attending and after the conference.

Review the Field Trip Guidelines Memo. The most up-to-date documents are housed in the Intranet under Forms > Field Trip Forms.

⭐Field trip forms must be in Tiffany Curry’s hands at least 45 days prior to the trip.⭐

BEFORE YOUR FIELD TRIP (These steps should be completed in sequential order; failure to do so, may result in delayed processing.)

1. Buses; see your CTE Department Chair or Lead (2024-2025 Bus Contractor list)

2. Sub day(s); contact the CTE office using the CTE Request Form (Not required for CAT center teachers)

3. Complete the field trip request form, once it has been signed and approved

   • Basket mail or scan paperwork to: Riva Rd - CTE / [coming soon]

   • For basket mail, email [coming soon] to notify the forms are on the way.

   • The 45 day cut-off does not include the time it takes for the paperwork to reach our office or for our office to begin processing the paperwork. At minimum allow an additional 5-7 business days for routing and processing.

4. Once your field trip has been approved at the Board level, you will receive a completed copy of the paperwork.

   • If the date of a field trip changes, the approved form must be rerouted from the Network Assistant Superintendent and up.

Review the Field Trip Guidelines Memo. The most up-to-date documents are housed in the Intranet under Forms > Field Trip Forms.

⭐Field trip forms must be in Tiffany Curry’s hands at least 45 days prior to the trip.⭐

BEFORE YOUR FIELD TRIP (These steps should be completed in sequential order; failure to do so, may result in delayed processing.)

1. Buses and/or Transportation; see your CTE Department Chair or Lead (2024-2025 Bus Contractor list)

   • If your trip is out-of-state, you will need to submit 3 quotes from the approved motor coach list with the field trip request form.

2. Sub day(s); contact the CTE office using the CTE Request Form (Not required for CAT center teachers)

3. Complete the field trip request form, once it has been signed and approved

   • If zero balance, a letter or explanation is needed for each line item.

4. Complete a Conference and Travel Request for EVERY teacher(s) and chaperone(s).

   • A travel advance form must accompany each Conference and Travel request for EVERY teacher(s) and chaperone(s).

   • Employee Travel Memo

   • If hotel and airfare is required; 3 quotes for each must be submitted with the conference and travel request form.

   • If zero balance, a letter or explanation is needed for each line item.

5. Basket mail or scan ALL paperwork (field trip request, conference and travel request, travel advance form) to: Riva Rd - CTE / [comign soon]

   • For basket mail, email [coming soon] to notify the forms are on the way.

6. Once your field trip has been approved at the Board level, you will receive a completed copy of the paperwork.

   • If the date of a field trip changes, the approved form must be rerouted from the Network Assistant Superintendent and up.

AFTER YOUR FIELD TRIP

• The Reimbursements of Business Expenses form must be filed within 15 days of travel or the traveler risks absorbing the cost personally.

  • Basket mail or scan paperwork to: Riva Rd - CTE / [coming soon]

• Reimbursement of business expenses must be filed for all travel and conference requests even if there is nothing to reimburse.