NARRATOR: So how does that generate it? There is eRA Commons so if this sounds like Greek to you, I'm going to explain what eRA Commons is. So here... this is my lame attempt to show you the interconnection with all these systems. There's the NIH Public Access Policy, the Manuscript Submission System, PubMed Central, eRA Commons, My Bibliography. So all of these are intertwined, one to the other. Here's the eRA Commons. So what is eRA Commons? Any grant holder, NIH grant holder, has an eRA Commons profile. This is where all their administrative work is done relating to that grant.
So is anyone familiar with this? So... all the administrative tasks related to that grant is done through eRA Commons. Another insidious notice that came out from NIH about eRA Commons. So I'm going to show you what an eRA Commons profile looks like. There is different parts of it. There's a profile saying what institution they're at, etcetera, etcetera. And then there's something called Publications. The My Bibliography, which is part of My NCBI, feeds into that publication list in the grantee's eRA Commons. That's the only way you can populate that part of the eRA Commons. It used to be that people could type citations in. On June 10, 2010, they said you can't do that anymore. You have to populate an eRA Commons publication list through My Bibliography. Again, they're always saying, 'This makes everything easier.'
So the PI doesn't need to necessarily be managing that part of eRA Commons in the My Bibliography. They can assign someone to do it for them. Here are the steps that they would follow. Assigning. So it has to be the PI, the eRA Commons holder, goes into their My Bibliography and assigns the delegate to do all of this for them. So here is the My NCBI login. It looks like this has been out there for a long time. This has been out there even before the Public Access Policy went into effect, but then they started integrating this into the NIH Public Access Policy, into My Bibliography and so. So now--everything, that lame chart I tried to show you. This is what it is. My NCBI is--you can save PubMed searches, you can set up alerts for any kind of subject if you want to see if there's anything new published. But it's also, the My Bibliography part, is the part where you manage number 1, compliance, and number 2, feeds into your eRA Commons or or your faculty's eRA Commons. Again, they're always saying, 'It makes everything easier.' For them, but not necessarily for you at your end.
So here is an eRA Commons window for... an NIH grant holder. If you click on publications this is what you get. So you can see the citation, you can see those that have a PubMed Central... there's a PubMed Central ID. And if you look over on the far right, you can see that this eRA Commons holder is a principal investigator on a training grant. So you can see, T32, that publication got funded off of a training grant. Now, that doesn't necessarily mean that the PI is an author. It just means that the training grant funding was used, and when the deposit was made and the training grant was acknowledged, it went into the Principal Investigator's profile. So, that shows you how this is all integrated here. So here is a... eRA Commons holder, who has eRa Commons, who is... an NIH grant holder, and this is what their My Bibliography looks like in My NBCI. So if the person you're supporting assigns you-- makes you the delegate, make sure when you go in there, you see that little eRA Commons logo. That means anything you do here is going to go into their eRA Commons publication list. If you don't see that, it's not linked, and the only way you can get it to link is to contact My NCBI and say, 'So-and-so is not late.' The linking pretty much is done but there's still some people who--their My Bibliography is not linked. You gotta make sure it's linked because anything you do here is not going to go into their eRA Commons.
So these are the little keys, if we look back here, you see there's little buttons indicating what's in compliance and what isn't. And this is what the little keys mean. If it's not in compliance, you can deposit right from there by clicking on NIHMS. You can--you know, if it's NIH funded. Then there is the second one that shows it is in compliance, and this one happens to be a PMC Journal - In Process. Okay? So the systems are intertwined. The green one shows its okay, everything's done, there's a PMC right there. And then when you put something in there, which you probably don't need to do, to go back and add things, it says you don't have to. It doesn't need to be in compliance. It's fine. And then there's the other one that has a question mark. If you click on that it'll tell you what the problem is for that publication in relation to the Public Access Policy. So again, makes everything easier, it makes everything easier. So again, make sure the person--If you, or if they're managing their own My Bibliography they need to see that little eRA Commons link there.
So, if you're the delegate or you are the principal investigator, you can login in several ways. You can login right through eRA Commons into My Bibliography. You can go to My NCBI and login, and that would be a delegate's portal to login to start managing the bibliography. Here's a list of things you have to do to add something to the My Bibliography. Go to the site, login. So there's different ways. You can see there's My NCBI login, which is where a delegate would go, and then other side which is another option for going in to manage the My Bibliography. And you can see, there is the UKPMC. That's the--for the people in Great Britain who also need to comply if they have Wellcome Trust funding. So here is the list, this is a delegates list who manages these NIH grant holders, their bibliography. So this is what happens when somebody is assigned as a delegate. They go in and they have everybody here that they have to manage, their bibliography. If they click on this one, they're put into their My Bibliography, and this is where they can start doing all the things they have to do to make sure everything is in compliance, and that it's in their eRA Commons publication list. So you can click on one, you can see this one right here, number 2, it's the training grant. This PI is the PI on the training grant. So how do you add something, start building this bibliography? You click on 'Add a citation' and this is where this integration is. Previously people could just type in, in the publication list. You can't do that anymore. So you click that you want to add something. You go to PubMed Central-- I mean to PubMed, by clicking on 'Go to Pubmed.' This is the easiest way to find the publication.
If you haven't used this, it's a great resource. It's called the Single Citation Matcher. You can just put in different pieces of information to find the article that you want to add to the bibliography. So if you activate the Single Citation Matcher, it has a little table, you can put in different things, you can put in the author's name and the title, or the journal name and maybe the first page number that the article starts on. Then you hit the search button, and it pulls up what you're looking for. So I want to add this to... that grant holder's My Bibliography. So I click this 'Send to,' the drop down menu, and I select My Bibliography. As you saw, that person had several bibliographies that they manage, so you would need to click the 'Add to My Bibliography' and select from the list. Select 'Other.' Make sure you don't select 'My' because it's not going to go into the eRA Commons person's. You need to select, if you have several, from the drop-down menu, who's bibliography you want it to go into. So I've selected the last option, and it says 'Okay, this is where we're going to put that citation.' You click 'Save,' make sure you click 'Save.' You'll know if it hasn't saved, so you'll need to go back and do it. Then you get that little green thing that says 'This has been added to the bibliography.' And now it's there, it's number 2, but I want to assign a grant number. Even though the deposit has been made, and you assigned the grant number, the bibliography also has to have a grant number assigned to it.
You see that what's really nice is because I'm in this person's eRA Commons I have all their grants listed there, so all I have to do is check whichever one... applies and do the 'Save' and now there it is. It's in compliance because it's a PMC Journal - In Process but I've assigned a grant number to it. This will go into that publication list in the eRA Commons. There's two buttons. There's the 'Awards' which actually we saw when we were in that My Bibliography, that PI's awards were there. Then there's a 'Search and Add Other Awards.' This is what it looks like now. So there is the 'Awards,' which is the PI's awards right at the top, and then there's 'Other awards.' So someone else can check another award that they acknowledged--that may have been acknowledged in the grant. For example a training grant, a core grant, anything else. So they can check one of these, and then they hit the 'Save' button. But if you're not quite sure, you can find that grant. So the person that wants to assign an additional grant besides the one they assigned in the deposit can search for it. Either put the grant number or the PI's name. And it gives a list, either the grant--the first few numbers of the grant or the PI's name. Then you get this list.
So this looks like the core grant. That's what they put in and here is the PI on that. They checked it because not only was their grant used but some funding from this grant was also used. And then they save it and this tells you that it's going to go into this--that PI's My Bibliography that someone has done--has done that for them. It also adds it to--as you can see, it says it also adds it to that database, which is nice. This is what the bibliography looks like for the person who you've added the other grant to. So it says, '3 citations have been added to your bibliography.' By somebody else, which is a nice. If you want to get rid of them you have to click on the 'X' button and get rid of the message. This is what it looks like. It is sorta nice. I haven't tried it yet. So it actually does somebody a favor. [to the audience] Have you seen any of these yet?
(unidentified audience member): I think probably not.
NARRATOR: It's new, yeah.
(unidentified audience member): The progress reports for the training grant would all have gone out.
NARRATOR: Right, but it just came out. Wasn't it in May, or something, for some of the training grants? But anyhow, it's a new thing, so I'm sure it will come across their desks soon. And then when you're in your bibliography, you can see that it tells who added it. It was added by another PI, or the NIHMS system added it.
See how this is really like-- it's like a spider web? Everything's all connected, which is sort of good, you just have to get used to it. Okay! We're ready for questions.