Personnel Records

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The Company maintains confidential personnel files on each employee. These files contain documentation regarding all aspects of an employee's tenure, such as performance appraisals, beneficiary designations, employee counseling records, and commendation letters. To ensure your file is up to date, notify Human Resources of any changes in your name, telephone number, marital status, number of dependents, beneficiary designation, emergency contacts, etc. Information about an employee will not be, disclosed to anyone outside the Company except in the following cases:

Requests for Information

In response to an outside party's request for verification of employment, the Company will verify only the employee's dates of employment and position or job title.

Contractors who Perform Work for the Company

Any outside firms which perform personnel-related services, such as payroll or benefits administration, will have access to employee information needed to facilitate performance of these services. Contractors will be required to maintain the confidentiality of the information.

Information Disclosure Required by Law

The Company will furnish employee information whenever legally required to do so by law.

Information Needed in Civil or Grievance Proceedings

The Company reserves the right to disclose employee information in defense of any personnel related complaints.

Medical Emergencies

If necessary to respond to an apparent medical emergency, the Company will disclose employee information.

Disclosure Authorized by Employee

Any disclosures beyond those described above will require the employee's written consent. The Company will consider employee authorized requests for information on an individual basis and reserves sole discretion to grant or refuse these requests.