Gemini Advanced
The power and possibilities of AI are built into the Google apps you use every day.
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Gemini Advanced has been rolled out on an agency-by-agency basis. If you have questions about the availability of this tool at your agency,
please contact your IT Director or agency IT liaison.
About Google Gemini Advanced
Gemini Advanced brings the power and possibilities of GenAI to the Google Workspace tools you use daily. This highly accessible and versatile AI tool can help with content creation, productivity enhancement and real-time data analysis.
Chat Retention Policy Change Effective Sept. 29
Beginning Monday, Sept. 29, 2025, all prompts and responses within Gemini Advanced chat (gemini.google.com) will be automatically deleted after three months. This change is necessary to manage the data security of Gemini chats.
Common FAQs
Who is impacted by this change?
State staff who use Google Gemini chat at gemini.google.com.
Will I still be able to access my old Gemini conversation history after Sept. 29, 2025?
Conversations initiated before Sept. 29, 2025, will continue to be available for 18 months, aligning with the retention policy at their creation. New conversations started after this date will be saved for three months.
How can I save my conversations so I don’t lose them?
If you want to keep a record of your Gemini conversations, you can export them directly to Google Docs before the three-month deletion period. Read the full instructions on how to save each conversation separately in Gemini Apps Help.
For further information, please review our extended FAQs.
Note: Not all agency employees have permission to use Gemini. If you have questions about the possibility of using this tool, follow your agency's process for requesting Gemini Advanced. You can also submit any questions about Gemini to OIT_ AI@state.co.us.
Required Gemini Advanced Training
About the Training
The training is designed to support the safe and responsible exploration and use of GenAI in day-to-day work through hands-on activities. The curriculum design, brought to you in partnership with InnovateUS, is informed by national workshops with federal, state, industry and academic leaders. Discover additional Google Gemini Advanced training opportunities.
Training for OIT Employees
Before requesting Google Gemini Advanced in the ServiceHub Customer Portal, you must take the required Responsible AI for Public Professionals: Using Generative AI at Work training available in the State of Colorado Learns (SOC Learns) Training Portal.
Training for Employees of All Other Agencies
Agencies will decide if Gemini Advanced will be available to their employees. For agencies that elect to use Gemini Advanced, the training will become available to their employees on an agency-by-agency basis. Agencies can use one of several other learning management systems. Please contact your IT Director or Product Director for more information about your agency's training.
Colorado Agencies That Use Gemini
Colorado Department of Agriculture (CDA)
Colorado Department of Early Childhood (CDEC)
Colorado Department of Human Services (CDHS)
Colorado Department of Labor and Employment (CDLE)
Colorado Department of Transportation (CDOT)
Colorado Department of Health & Environment (CDPHE)
Colorado Department of Public Safety (CDPS)
Colorado Energy Office (CEO)
Colorado State Treasury (CST)
Department of Military and Veterans Affairs (DMVA)
Department of National Resources (DNR)
Department of Corrections (DOC)
Department of Local Affairs (DOLA)Department of Local Affairs (DOLA)
Department of Revenue (DOR)
Department of Regulatory Agencies (DORA)
Department of Personnel & Administration (DPA)
Colorado Governor's Office (GOVOffice)
History Colorado (HC)
Department of Local Affairs (LOT)
Office of Economic Development & International Trade (OEDIT)
Colorado Governor's Office of Information Technology (OIT)
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