Conducting an effective PIC meeting

Part 1: Ready-to-Use PIC Agenda (30 minutes - Reduce timing as you wish)

Objective:

Encourage scouts to reflect, share, and plan patrol activities confidently in a supportive environment.

5 min

🌟 Warm-Up Icebreaker

Go around: “What’s 1 thing you liked or didn’t like about our last activity?” Alternative: “If you could plan ANY activity for the patrol, what would it be?”

10 min

🔥 Reflection (Past Activities)

- Pair up and discuss: “What went well? What can be improved?”- Pairs write 1 positive and 1 improvement idea on sticky notes and place them on a board/wall.

10 min

💡 Idea Generation (Future)

- Prompt: “What’s 1 fun patrol activity we could plan that everyone would enjoy?”- Use round-robin: go around so each scout shares 1 idea. - Record all ideas (no filtering yet).

5 min

✅ Decision & Action Plan

Group votes (show of hands) for 1–2 best ideas. Assign roles (who will plan what). End with: “How can we make sure this happens?”

Tips for Patrol Leader Facilitator:

• Use a talking object (e.g., a woggle or carabiner). Only the person holding it speaks.
  
  

• Praise every contribution, even small ones: “That’s a creative idea, thanks for sharing.”
  
  

• For shy scouts: let them write their thoughts anonymously on slips of paper first.
  
  

Part 2: 5 Creative Methods to Help Scouts Speak Up

🏆 1. “Post-It Power” (Silent Brainstorm)

• Give each scout 3 sticky notes.
  
  

• Ask: “Write down 1 thing you want for our patrol/camp/program (1 idea per note).”
  
  

• Stick them on a wall/board and group similar ideas.
  
  

• Discuss as a group. This helps quieter scouts “speak” without talking first.
  
  

🎲 2. “Idea Dice”

• Bring a dice (or virtual dice app).
  
  

• Assign a topic to each number:
  
  

  1. Best activity last month
     
     

  2. Something to improve
     
     

  3. Funniest moment
     
     

  4. New activity idea
     
     

  5. A challenge the patrol faces
     
     

  6. Free choice
     
     

• Scouts roll and answer the corresponding question.
  
  

👥 3. “Pair and Share”

• Scouts discuss questions in pairs (less intimidating).
  
  

• Example questions:
  
  

  • “What’s your favourite scouting skill?”
    
    

  • “What activity would you like us to try?”
    
    

  • “What makes you proud of our patrol?”
    
    

• After 3 minutes, each pair shares 1 point with the group.
  
  

📱 4. “Quick Polls”

• Use slips of paper, a show of hands, or free online tools (e.g., Mentimeter, Kahoot!) to vote on topics like:
  
  

  • “Which activity should we do first?”
    
    

  • “What uniform standard should we aim for?”
    
    

• Seeing their opinions counted motivates them to engage more.
  
  

🎤 5. “Pass the Woggle”

• Pass a woggle around the circle.
  
  

• When a scout holds it, they share one thought:
  
  

  • “One thing I liked last time was…”
    
    

  • “One thing I hope for next time is…”
    
    

• Scouts can “pass” if they’re not ready to talk — but encourage them gently to share later.