PICTURES: How to import patron's photo to their records

To Import pictures for patrons or students only (not items):

IMPORTANT: The picture filename must equal the Student ID or barcode (852#p) of the patron record to get an appropriate match. The image dimension should be around 300x500 px

• 1. In the “catalog” button, click on the drop-down and select “cataloging tools”

  2. From the right menu, select “Pictures upload”

  3. Browse to the directory with the pictures on your local computer and “select all” images.

  4. Finally "upload". (you will only see the first filename in the upload box, that's OK)

  5. Done. you can go to circulation and pull up a patron record as verification that the photo has been upload it

NOTE: If you don't feel confident doing this procedure, please have your IT zip the directory with all images and email it to us (support@mlasolutions.com) and we will do the process for you

Common Question from RenWeb or FACTS customers:

We recently updated all of the photos for our students in RenWeb or FACTS, but they haven't been updated in the library student database as of yet.  Is there something I need to do to get that updated?

• • Renweb uploads student information nightly, but they don't upload the student pictures. Usually, this is done once a year and that process has to be done manually.

  • The person in charge of updating the student pictures in RenWeb should have access to a directory or folder where all student pictures are stored. You can also contact RenWeb and they will give you instructions on how to get them.  Once you have these, we can help you upload them to Mandarin. or follow the steps mentioned above.  

  • Note: the file name for the picture has to be the student ID so mandarin can correctly identify the record.