Record Fetch: How to Use It

In this document, you will find two important procedures

Finding and Adding an Item record to your catalog
How to add Additional/Remove Libraries to your "Record Fetch" sites

Adding an Item record to your catalog

What is Record Fetch? It is a feature that searches other library catalogs. Some libraries provide that service for others as a courtesy, but they can also stop services at any time, Mandarin does not have control over that. It is just a feature in Mandarin that allows simultaneous searches and the ability to download the record; Also, you might be able to search their catalog directly from their website and download the record then import it into Mandarin but not using the feature "Record fetch" because they most probably don't allow it or require a paid subscription like WorldCat.

Tips to search: Enter the item you wish to search for by entering the ISBN#., If no records are found, search again, but this time by the main TITLE., Sometimes books are recorded with a different ISBN, so it is a good practice as well to search by the main title
Once the desired title is found, click on "Choose Database," select your library database, and click "Add Record to."

Note: Records can be added right from the result page without being added to "my list."

You will get a dialog confirming the record was added. Either the record shows on display automatically or click on the "search" (magnifier icon) to have the record on display result for the title just added in your catalog.

NOTE: You have downloaded and created a "bibliographic" record in your catalog. Now, we need to focus on creating or modifying the copy or holding record.
If you see that the record displays "0 of 0 available", then click on "edit" and scroll down to the 852 field which is the holding (copy) information. The most important fields are:
- 852#h - This is the area or shelf collection where you are planning to place the item (Ex: 500.23 or FIC or BIO).
- 852#i - Usually the first 3 letters of the author or title name (cutter), it help to organize the items on the shelf in alphabetical order.
- 852#p - Barcode library will be assigned to the item (at the librarian's discretion).

Once you click on "SAVE" it will update automatically your bibliographic record and it will create your first holding (copy).

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*NOTE: If you have more copies of the same book and you need to add another holding (copy) to your catalog, click on the title (red fonts). On the title details screen, click on "Add Holding" and enter the call number information along with the barcode you wish to assign to the copy. Finally, click save.

You might want to proceed to print a barcode and spine label for that book

How to add additional/Remove Libraries to my "Record Fetch" sites

Before adding a new library to your "Record Fetch" list, you need to know the following settings

Library Name: Ej.Library of Congress
Host: Ej: z3950.loc.gov
Port: 7090
Database Name: Voyager

IMPORTANT: Some libraries don't use MARC21 format, it will not work or display with any other format like SRU or UNIMARC records. Here is a list of potential libraries that provide their records using the Z39.50 protocol, you can check the libraries and might be able to add some to your "record fetch" options of libraries to be searched (link)

STEPS

Login to M5. In the lower right corner click on the "Enter Setup" button. A new tab on your browser will open asking for credentials. These might be different from the ones used for your library catalog. Contact us if you don't have these.
Click on "edit" (pencil icon) for the installation you want to add the Z39.50 server information.
Click on "Z3950 Searches" from the options to the left. Click "create new search" and enter the information requested, then "save".
Go back to "Catalog" and click on "Reset" or open a new instance of the catalog. You can see the new library site in your "Record Fetch" libraries.

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