Timesheet Rules
(Work weeks are from Sunday to Saturday)
Employees are required to clock in/out daily upon arrival/departure.
Timesheets are due immediately after clocking out at the completion of the workweek. (Generally Friday)
A true time timesheet adjustment form is required for missing/incorrect clock times where the employee timesheet has already been updated to history. It should only be used as directed by payroll or a campus manager.
Time on timesheets should always be in 15 minute increments & account for actual time worked.
All time off must be approved prior to submission.
Time worked or time off cannot overlap week-to-week.
Timesheets should cover full scheduled workweek hours (generally a 40-hour work week).
If an employee skips/misses lunch, this must be notated in the notes section on the specific date of occurrence.
Time worked over 40 hours must be accompanied with an overtime approval from the Superintendent.
For employees working multiple positions, the applicable manager for each pay code must be selected during submission.
Timesheets must receive Director’s final approval no later than the posted deadline to be processed timely.
All late/incomplete payroll submissions are processed on the next applicable payroll.