LPCA Payroll & Benefits

ANNUAL ENROLLMENT IS OPEN THROUGH AUGUST 14, 2026

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Payroll Frequently Asked Questions

Q: “What does ‘annualized salary’ mean?”
A: Annualized salary means an employee will be paid the exact same gross wages each pay period throughout the school year, up to their annual (or prorated) salary, barring any unpaid time off or additional pay.

Q: "How is my annual salary paid?”
A: When an employee accepts the salary offered by Human Resource, that gross annual figure is divided evenly over the number of pay periods (24) in the academic year.

Q: “What is a prorated salary?”
A: Prorated salaries occur when an employee begins working for the district after their academic year has already began. The employees remaining number of days worked is multiplied by the daily rate & divided by the remaining number of pay periods within the academic year. Please visit the Payroll Procedures Manual for more information about this process.

Q: “When do the 24 pay periods start/end?"
A: Majority of employee pay starts on August 15th and ends July 30th the following calendar year if the employee works the full year. An exception to this schedule are employees scheduled to work 226 days. 226-day employees' pay begins July 30th and ends July 15th the following calendar year. These schedules are consistent for any employee who begins working after the start of the academic year.

Q: “When do I get my first check?”
A: To determine first pay day, employees must review the posted payroll schedule. The schedule's pay period will determine when an employee will be paid.

Q: Do we have paid holidays?
A: No, employees are not paid for holidays.

Q: Do we have paid vacation?
A: No, employees do not have paid vacation. “Vacation” days are actually non-workdays that are leftover at the end of the academic year.

Example: 365 days in a calendar year minus 226 paid work days leaves 139 days in the year. 129 days are weekends & unpaid holidays. The remaining 10 days are allocated to the employee as unpaid vacation days.

Q: What is overtime?
A: Time worked in excess of scheduled 40-hour workweek Overtime is calculated and paid at 1 ½ times the employees hourly rate.

Example #1: Custodian works Monday - Thursday, 8/day & 10 hours Friday. The custodian will be paid 2 hours of overtime.

Q: When do I get paid for overtime and/or additional duty?
A: Additional pay is only paid once per month for any additional duty performed in the previous month subject to the payroll schedule.

Q: I’m no longer an employee, when do my benefits terminate & I get my last check?
A: An employee’s final paycheck is released based on the terms of separation (e.g. voluntary or involuntary). Employees must review the Payroll Procedures Manual for specific information detailing final paycheck and/or benefit termination.

Q: “Am I paid based on my time sheet?”
A: Yes & No. While the Department of Labor Wage and Hour Division requires that all employers maintain time sheets on record for all non-exempt (hourly) personnel. Employee pay is inherently based on projected number of days worked within an academic year. However, if an employee submits a timesheet for more or less than their scheduled hours the employee’s paycheck will reflect the difference.

Q: “Am I docked from my time sheet?”
A: Yes. Because salaries are annualized and we have assumed you will work 40 hours each week, when less than 40 hours is worked we must adjust your pay to reflect time not worked.

Q: “Did you receive my timesheet?”
A: The best way to verify timesheet submission & receipt in payroll is to view timesheet history by logging in to Skyward Employee Access.

Q: "How do I know if my timesheet was approved by the payroll cutoff"
A: To view the date & time approval information, under the "True Time/History" section, select the timesheet and click the arrow on the left of the time timesheet to expand all timesheet information. The approval status, date, and time will be displayed under the section labeled "Time Sheet History".

Q: “What happens if I miss a payroll cutoff?”
A: If an employee’s pay documents are not received in payroll by the final approval deadline, pay will automatically move to the next applicable payday; with exception to unpaid time off.

Q: “I am a part time employee, when do I get paid?”
A: Part & Full-time employees are paid twice per month on the 15th & 30th (semi-monthly) of each month over a 12-month period totaling 24 pay periods in an academic year.

Q: I am a substitutes, when do I get paid?"
A: Substitutes are paid once per month (Monthly) on the 15th of each month for time worked in the previous month. If you did not work in the previous calendar month, you do not receive a check.

Q: What is straight time?
A: Time worked in excess of scheduled hours during a holiday week or where time off was present.

Example: Secretary works Monday & Tuesday for 8 hours per day, is absent with PTO on Wednesday, works 10 hours on Thursday and district is closed Friday. resulting in 2 hours of “straight time”.

Q: "How do I know you received my form submission?"
A: Once a form has received it's final approval to payroll for payment, the form will automatically generate an email to the employee informing them the submission has been approved and is awaiting payroll processing.

Q: "Why have I not received payment for my overtime or additional duty?"
A: Overtime and additional duty payments only occur once per month on the 15th of each month for all overtime and additional duty worked in the previous month contingent upon timely submission and approval.

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