True Time
Never email documents to payroll. See Campus Manager for submission options.
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True Time is a system used to track and pay employees for hours worked. True Time functions are explained in depth with helpful training videos located in the video library
Time sheet Rules
Employees are required to clock in/out daily upon arrival/departure.
Employees should only use the "Add a record" function, after they have clocked in/out for the day.
Entering all time worked at one time at the end of the week is unacceptable.
Timesheets must always show actual time worked.
Time off must show on time sheet prior to submission (including unpaid/dock days and vacation days)
If taking vacation, zero-hour time off must be shown separately on each date.
Timesheets should cover 40-hour work week in its entirety.
The only exception to this rule is during weeks that contain district closure days
If an employee skips/misses lunch, this must be notated in the notes section on the specific date of occurrence.
Time on timesheets should always be in 15 minute increments.
Time worked over 40 hours must be accompanied by an Overtime Approval from the Superintendent.
Employee must select the applicable manager for each pay code when submitting timesheet.
Employee timesheets are due every Friday afternoon unless the employee is scheduled to work on Saturday. Then the timesheet is due at the end of the day Saturday.
Timesheets must receive Director’s final approval no later than the posted deadline to be processed timely.
All late/incomplete payroll submissions are processed on the next applicable payroll.
Work weeks are from Sunday to Saturday. Time worked or time off cannot overlap week-to-week.
True Time Training
True Time Training
Knowledge is power! Below you will find a quick Skyward training video on how to use the True Time function in Skyward Employee Access.
If you would like more in-depth knowledge of the specific functions and requirements of Skyward Time Off, more training opportunities can be found linked below:
Clocking in to True Time (37 sec)
Clocking out of True Time (2 min 1 sec)
Athletic Coach Time submission (5 min 50 sec)
Reviewing, Correcting, & Submitting Time sheets (4 min 29 sec)
Correcting a Submitted Timesheet (2 min 3 sec)
True Time Explained (11 min 43 sec)
Approving Timesheets (6 min 28 sec)
Employee Access Power-Up: True Time (1 min 37 sec)
Request for True Time Access
(Program Requests Only)
Request for True Time Access
(Program Requests Only)
The following information is required in order to process the request:
An Approved Proposal
Participant List using the Participant List Template only
If you do not know an employee's hourly or daily rate of pay, it is ok to type "hourly" or "daily" in the 'rate of pay' field.
NOTE: Training/Program Sponsor will be responsible for reviewing and approving timesheets.
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