LPCA Payroll & Benefits - Time Off Rules

INITIAL TRS-ACTIVECARE ENROLLMENT IS OPEN UNTIL JUNE 10, 2026

Time Off Rules

Employees are encouraged to familiarize themselves with Legacy’s time off policies so they can confidently utilize both employee-earned and district-paid leave. To support this, we’ve created the Time Off Policy Acknowledgement Form.

By completing this form, available paid time off will be applied before any unpaid time is deducted from an employee’s pay. This helps ensure peace of mind during times when submitting time off may not be feasible, allowing employee-earned leave to be used first before unpaid time is processed.

Employees are only required to sign this form once while employed with LPCA and it can only be revoked in writing.

SUBMIT TIME OFF POLICY ACKNOWLEDGEMENT

Time Off Rules & Requirements

Full Time employee receive are allocated 5 State Days & 5 Local days on the first day of the academic year to utilize throughout the school year.
Time off is provided in advance based on the projected work days.
- - - If employee does not work all projected work days, time off allocation will be prorated to the actual amount earned.
State and Local days can only be utilized in full (1.00) or half-day (0.50) increments..
All time off requests must originate in Skyward Employee Access.
- Employees who require a substitute must select the 'sub needed' option with the Skyward time off request

Time Off Restrictions

State & Local

Employee cannot take more than 3 days consecutively without medical documentation or Superintendent pre-approval
Cannot be taken before or after a holiday without Superintendent pre-approval

Bereavement

Comments must specify what family member has passed. (i.e. Mother, Grandfather, Step-parent etc.)
Must be an approved family member. (See Employee Handbook)
Must be validated with supporting documentation. (Death Certificate, Obituary naming employee as approved family member)
Lack of validation will result in reduction in pay or use of PTO as applicable.

School Business

Must include registration confirmation with initial time off request
Must attach proof of attendance (issued badge, sign in sheet, certificate of completion etc.) within 3 business days of return.

Jury Duty

Must include all pages of jury summons with initial time off request.
Must attach proof of attendance (Bailiff letter) within 3 business days of return.

Field Trip

Must include approved proposal with initial time off request.
Employee name must be shown on the approved proposal.

Vacation (226-day employees only)

No restrictions.
Approved at supervisor/superintendent discretion.

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