Projects

Key Success Factors of Phase I:

Following are few of the key factors that made the first phase of the software successful after its deployment:

· Increase in the revenue collection from the out patient registration by around 30% within one month of deployment

· Helps in implementing all the rules and regulations methodically

· Patient records are well maintained

· Various kinds of reports could be easily generated out of the collected data

· Easy to use interface made the system well accepted for the users

· System works very fast and systematic, hence saves time while working resulting in minimized waiting time for patients and smaller queues

· Performance track record of the employees could be monitored very easily through the system

· The system is flexible in order to accommodate any kind of changes in future

Project: Visa Facilitation Center

The Visa Facilitation Center acts as a nodal office to accept the applications for extensions/conversions of Visa to the foreigners. The different Indian Missions and Embassies abroad give these visas the initial stage.

The process of application is defined in certain steps. The steps are

1. Visitor Registration

2. Distribution of blank application form

3. Submission of filled up application form

4. Interrogation of the applicant

5. Decision by the competent authority

6. Communication of the decision to the concerned applicant/concerned authorities

Endorsement of decision on the passport by the concerned authority

Proposed System: The project aims at automating the processes at the Visa Facilitation Center. The proposed system shall be a mix of process re-engineering and deployment of the automated system in the Visa Facilitation Center

Objectives:

• Development of automated system for application submission in the Visa Facilitation Center.

• Development of computerized system for the entry of the information from the filled up application form submitted by the foreigner.

• Development of facility for software based processing of the application.

• Developments of information transfer facility through software between the all hierarchies in the department.

• Development of exhaustive search and retrieval system.

• Generation of tabular as well as graphical reports from the system

• Development of easy and simple user interface.

• Development of extensive security system for the data.

• Scope of scalability and compatibility of the system with future developments

• Proper backup, help and security features with user manuals

• Providing secured access to authorities.

Project- DCODE: Divisional Commissioner Office Digitization and e-governance

DCODE is an endeavor to digitize the various sections of Divisional Commissioners Office, and taking a small step to develop it as e-governance project in future. It involves Information and Communication Technology (ICT) initiatives that are used for improving: -

· The interaction between government and citizens, government and businesses as well as

· The internal government operations to simplify itself as an entity.

· The digitization of the office of the Revenue Commissioner, Indore is aimed at computerizing the various processes.

· The project DCODE is focused to move towards paperless office work. The aim is achieved in different phases. The Project aims at design, development and implementation of modules in the office.

· The aspect is to store, retrieve and share the information electronically.

This project involves the following steps:

· An assessment of the basic information needs of the citizens of the state.

· Gathering the information required, which is likely to be scattered across various departments and agencies of the Government.

· Converting the information into a digital form.

· Translation of the content into Hindi or the local language.

· Applying Information Design processes to structure the content in the appropriate format.

· Porting the content into the appropriate, web-ready format.

· Developing the citizen gateway- a website- through which they can access this information.

Project- IIPSSUS: IIPS Student Utility System

IIPSSUS aims to enhance the communication between the students and faculty and other sections of the community in the college and the University. The project is a platform, which launches a message board system, online notice boards and query boards for students along with emailing system. A function for online profiles is also developed. The product is a tool for improving the overall interaction between the institute and University community.

The features of IIPSSUS are as follows:

· Online Student and Faculty Profiles

· Message Board.

· Query Board.

· Notice Board.

· Online Attendance System.

· Online Result System.

· E-mail System.

The values that the project provides the members of the organization are:

· Savings on Cost -The online submission of forms and online tests helps reduce the expenses of the organization on paper, staff etc.

· Reduced workload on Staff -The project helps reducing manual dependency on the exchange of information, form procedures etc.

· Effective Communication-The system enhances the communication among the members of IIPS community and will enable it even after the college timings.

· Savings on Time-The project helps in saving time in form filling procedures, information intimation etc.

· A big step towards automation of the institute-IIPSSUS serves as a big step towards the automation of the testing, education and the form procedures of the institute.

· Providing education 24/7-By the means of message boards, query boards, discussion forums etc the learning process will be extended even after the institute closes its day.

· Establishment of a pro-student reputation-The project will help establish a reputation for the institute not only within the institute but also a prevalent image that the institute takes endeavors to promote the student’s scholastic development.

IIPSSUS is a successful project implemented by team of four people in three months and is a major step towards the concept of Paperless IIPS.

Project- Digital Library

The academic community is possibly the largest and the most important user group of digital libraries. The nature of work of academicians, students, researchers and other users vary according to the tasks they perform. Apart from various information resources that are currently managed and provided by digital libraries, there are many other information resources that are needed by users in an academic environment. These resources include course calendars, university statutes, various course offerings, thesis and dissertation guidelines, style guides, laboratory facilities, hardware and course materials. This results in a huge information repository. Owing to the vast statistics of the University, the information-pool is scattered all over the departments and is unmanageable. The huge repository of information present in the University results in information overload. The thought of organizing these ever-growing resources manually is appalling.

The problem faced by users is that the required information resources are generally scattered all over the place with the quality, content and coverage differing at differing locations. When this happens, users have to traverse from one server to another or from one information resource to another in order to find the desired information. The Digital Library System is therefore desirable as it strives to meet users real needs and facilitates the means and ways to support their information seeking behavior. DL is a knowledge-organizing tool for effectively organizing the burgeoning information and providing channel for efficient retrieval of information.

This project aims at providing the community of academicians with a knowledge management tool for effectively organizing the huge repositories of information and providing an efficient channel for retrieval of this information by developing a reliable database system. The information resources include full-text articles, online and other forms of databases, collections of thesis and dissertations, audio-videos, journals, project reports and so on that are scattered across the university’s Intranet. In order to support search and information retrieval variety the Digital Library System also supports browsing of an alphabetical list of all resources, searching of individual information resource attributes.

Project- Web Police

This website is being developed for Indore Police Department. Motivation behind the Project is making the people know about the work being done by Indore Police, Worldwide. The focus is on Indore District as a whole, covering all the Police stations in the district. A team of 7 students is currently working on the project.

This project aims to provide a very friendly interface to public so that it can interact with the police and get information of most wanted criminals of Indore through www and to provide the knowledge of law & order to them.

The purpose or objective of the project is to develop a website for Indore Police to provide information and essential help for the city dwellers. This will help in reducing response time in helping the citizens and better coordination between the pubic and police and ergo enhance the police services.

The public can also get information (about status) of missing persons and lost or found vehicles easily through the site. Other facilities provided to the public are: - of lodging unofficial complaints, displaying emergency and help-line phone numbers, providing contact information of individual police stations. One very important informative page is about the unclaimed dead bodies found in the city that is going to help both the police and public a lot.

Project- eRTO: Automation of Regional Transport Office

The Project involved the complete automation of the Registration Department of the Regional Transport Office of Indore, one of the most Revenue Generating Departments of MP Government.

The system is devised keeping track of Acts, Laws, Rules and Regulations specified by the Central Government of India and the State Government of Madhya Pradesh. The system is developed under live environment with specifications collected from the staff of the RTO and in accordance with Rules and Regulations.

The system involved complete automation of the Registration Department along with the automation of the Cash Processes related with the Registration Processes.

Registration Department deals with tasks like Registration of all Vehicles, Renewal of Registration of Vehicles, Transfer of Registration of Vehicles, Maintenance of Issued Registration, Issue of Duplicate Copies of Registration Certificate, Address Change, Cancellation and Renewal of Finance, Issue of No Objection Certificate (NOC), Intimation of Theft, Generation of Police Reports, Reports submitted to State Register, Monthly Status Reports and Revenue Generation Reports.

The project involves maintaining the voluminous database associated with the registration department, an effective Report Generation system with user-friendly interfaces for the Registration Process. The Project Team consists of 6 members from MCA (6yrs), IIPS.

Project- Rogue’s Library

The project is an initiative taken by the institute to maintain the record of all the rogues residing in the city. The project aims at providing hands on information about the criminal, the crimes committed by him and other important information, beneficial to the police.

The compiled list of all the rogues is maintained at SP office periodically. The list is then forwarded to the different police stations. The system will be a tool for managing essential data, conversion of this data into information, and making the information available to the police. The objective is to reduce the redundancy being carried out at the SP office and provide an interface for easy search and retrieval facility. A team of three students has successfully completed the project and the system is deployed at the SP office, Indore.

Project- EBIS: Examination Billing Information System

The project “Examination Billing Information System” intends to automate the Billing Process for all the activities conducted by various staff members pertaining to the Examination.

The project aims at designing and developing an information system that is capable of generating summary sheets that keeps record of the activities performed by each and every staff member of IIPS during the entire course of end semester examination and hence computing the total amount to be paid corresponding to that activity. A team of 4 members does this project. The project is a challenge for the team members because the staff members did not get the remuneration for a long time after the examination, because there are a number of bills generated for each staff member. The bills are then audited which take a lot of time.

In order to meet the aim, some objectives are set like develop Universe of Database (UoD) by systematic study of Examination Process at IIPS, design a suitable model, which can represent the UOD, design a logical model suitable for DBMS implementation, develop a physical DBMS system employing a modern DBMS Software, develop an application tool to enable user interaction.

The project provides a number of benefits like the record of all the activities performed by the staff members are stored digitally and with the use of software it becomes easy to retrieve and maintain data. It is also easy to backup the data. Since the computer maintains the data, the new system allows any one to get the required information even in the absence of the person, who has, and maintains all information about each and every thing regarding the examination process. With the new system, it is easy to sort the bills and generate summary report for each staff member. The entire data management task is done by the system; it saves lot of time, effort and energy of the user to get the task accomplished. The project eases the task of auditing by providing auditors the relevant information in a format they are most comfortable with.

The project is successfully designed and implemented in four months. In the second phase the system is extended for the automation of billing information system used in Devi Ahilya Vishwa Vidyalaya, Indore.