Before the switch checklist

Help yourself make the switch to Google Apps by organizing your GroupWise email, calendar events and contacts prior to the switch. Here is an overview of recommended preparations for the switch. You will want to review and complete items in this Before the Switch Checklist by October 12, 2012.

[ ] Start deleting unnecessary Email, Appointments and Contacts now

Delete email that you do not need migrated to Gmail. Go through Archives, Sent Items and keep your Trash folder empty

Delete any old or unimportant calendars and appointments that you do not need migrated to Google Calendar

Delete old contacts and clean-up or delete contacts in your Frequent Contacts address book

[ ] Save attachments to large emails

Prepare for the migration by identifying email messages over 25MB and saving them locally on your computer. More...

[ ] Unarchive the messages in your GroupWise Archive you wish to Migrate to Gmail and Place non-foldered email in your GroupWise archive into folders and Place non-foldered email in your Groupwise archive into folders

Place any/all loose GroupWise Archive emails in a uniquely named folder they'll be easy to find once you migrate. More...

[ ] Organize your contacts

Avoid being inundated with old contacts by organizing and deleting old, unneeded contacts in GroupWise. More...

[ ] Review and document your mail handling rules

Expedite your setup by creating a bullet list of existing rules you plan to recreate with Google. More...

[ ] Set passwords and organize contacts on proxy accounts

If you do not know the password any longer, please contact our Help Desk regarding the password reset. More...

[ ] Disable contact sharing

If you share your contacts with another account, disable the sharing. More...

In addition to this checklist, there may be other considerations you should be aware of.

Users who have made use of mail handling tools outside of GroupWise may have need for specialized migration support. Instances might include use of

• • an email program such as Outlook, Apple Mail, or Thunderbird

  • auto-forwarding to a personal account, or

  • a personal Google account created with your Casper College email address