Basic Info

Google Mail (Gmail) will Replace GroupWise Mail - The GroupWise messages you wish to keep can be migrated to Gmail. If you don't have much mail to migrate, you can forward the messages you wish to keep. If you don't want to do-it-yourself, IT has purchased a utility to migrate user data to Gmail. If you prefer to do-it-yourself, please notify IT so your data is not duplicated in Gmail.

Google Calendar will Replace GroupWise Calendar - The GroupWise calendars you have can be migrated to Google Calendar. If you don't have much calendar data to migrate, you can export your GroupWise calendar(s) and import the data into a Google Calendar. This method can be problematic but it's pretty easy to delete the Google Calendars created if you don't like the results of importing. If you don't want to do-it-yourself, IT has purchased a utility to migrate your GroupWise calendar(s) Google Calendar. If you prefer to do-it-yourself, please notify IT so your calendar data is not duplicated.

Google Chat / Talk will replace GroupWise Messenger - The functionality of GroupWise Messenger is available with Google's Talk and Chat programs. Chat is incorporated into Gmail and Talk is a chat client that can be used without having Gmail open. If your Google Apps account for caspercollege.edu has already been created, you can start using Google Chat / Talk now. Download Google Talk from http://www.google.com/talk/install.html

Google Drive will replace GroupWise Documents - Files stored in your GroupWise Documents folder cannot be migrated to Google Drive. Those files will need to be saved to your local computer and optionally, from there can be uploaded to Google Drive. If your Google Apps account for caspercollege.edu has already been created, you can start using Google Drive now.

Google Contacts will replace GroupWise Contacts - The GroupWise contacts you have can be migrated to Google Contacts. If you don't have many contacts to migrate, you can export your GroupWise contacts and import the data into Google Contacts. This method can be problematic but it's pretty easy to delete the Google Contacts created if you don't like the results of importing. If you don't want to do-it-yourself, IT has purchased a utility to migrate your GroupWise Contacts t Google Contacts. If you prefer to do-it-yourself, please notify IT so your calendar data is not duplicated.

Shared GroupWise Folders, Calendars and Documents - Sharing cannot be preserved between GroupWise and Google Apps. The owner of the shared resource should remove sharing and once the data has been migrated to Google Apps, sharing will have to be reestablished.

Data Migration by the DoIT - The college has purchased the "Cloud Migrator" utility which will be used to migrate user email, calendar and contact data from GroupWise to Google Apps. The utility will be utilized starting Monday, September 24th to pre-migrate data, for all users except for those who wish to be exempted from data migration.

GroupWise Archives aren't Accessible to the Migration Utility - Because your GroupWise archives are stored on your local computer, these cannot be transferred to Gmail like the messages in your live mailbox. The workaround is to unarchive the GroupWise messages you wish to transfer to Gmail prior to the data migration. IT will be removing the size restrictions on your GroupWise mailbox which should allow you to unarchive messages so they can be migrated. Only unarchive messages you will need.

GroupWise Archives Can be Forwarded by the User - The Archived GroupWise messages you wish to keep can be forwarded to Gmail. If you don't have much archived mail to migrate, and want to do-it-yourself, you can forward the messages you wish to keep.

Logging in to Google Apps - Log in to Google Apps is facilitated through the Casper College Gateway. Log in using your usual local network (Novell) log in credentials. Once logged in you will be able to access Google Apps and other services without logging in again. The CC Gateway facilitates single sign on (SSO) for services that are compatible with SSO and serves as an aggregation point for access for other services.

Single Sign On - Means that once logged in, users can access most Google Apps services without logging in again.

Google Apps is Fully Functional with the Exception of Mail Delivery - Email will continue to be delivered to GroupWise until G-day.

Passwords - Novell passwords are not synced to Google Apps but that is the desired goal and a future enhancement. When you receive your Google Apps account information please save it because you'll also receive a password for logging into Google Apps directly, ie. not through the Gateway. Direct log in is required for mobile devices and apps that don't support single sign on. For example, to use your iOS or Android smart phone's native apps for email, calendar and contacts or using IMAP or POP for email.

Password Changes - At this time there is no password "self-service" meaning passwords cannot be changed by the user. Options to facilitate some level of password self-service are being investigated and will be a future enhancement.

Mobile Device / IMAP / POP - These devices and protocols require direct login to Google Apps, they do not support single sign on through the Gateway login. Because of that you must know your Google Apps password.

Gmail first - Apps second - The intent is to do Gmail migration and basic training first (Gmail, Calendar and Contacts), then at a later date deploy Google Apps training.

G-Day - October, 17th, 2012 is the day email routing is changed to send messages to your Gmail account instead of GroupWise. Groupwise will not be disabled but it should no longer be used except for historical data retrieval.

Gmail Message Archiving and Discovery - The message archiving and discovery service will be provided in the cloud by Postini. The college's DATACOVE email archival system for GroupWise may be retained for up to four years.

Existing employee Google Apps accounts in the my.caspercollege.edu domain - Some of you may have an account in the Student instance of Google Apps in the my.caspercollege.edu domain. You may be using that account or you may not be, either way, you're getting another Google Apps account in the college employee instance of Google Apps in the caspercollege.edu domain. You probably don't need both accounts but you may keep them both.

Email routing - Email will continue to be routed to the local GroupWise email system until G-Day. After that time, you will be using Gmail exclusively for email.

After G-Day - The GroupWise system, although still available for a limited time, should no longer be used for email correspondence. The GroupWise system will be decommissioned once it is no longer needed

Temporary Email Domain - A temporary email address/domain which is your username@apps.caspercollege.edu has been configured for forwarding of messages and testing. DO NOT give anyone this email address as part of your contact information because it is only temporary.

GroupWise distribution lists will need to be manually recreated in Gmail.