Purchasing Procedures

If an instructor needs supplies or equipment that are not readily available, he or she should discuss the matter with the full-time lab assistant on their campus. If necessary, such materials can be purchased if funds are available. This process takes time, however, so plan ahead.

If the normal purchasing procedures for common items would take too long, faculty may use their own money to buy the necessary materials. If the instructor wishes to be reimbursed, he or she needs to get prior approval from the budget authority. Reimbursements of less than $200 can be handled through petty cash by filling out the petty cash reimbursement form and sending it, along with the original receipts, to the Department Chair. The forms are available in the campus administrative office.

ACC is a tax-exempt organization, so sales tax is not reimbursed on petty cash purchases. If you tell the retailer the purchase is for ACC, they may waive the tax, but this is at their discretion.