Gmail
Antioch University uses GMail for student, staff, and faculty email. Users can access GMail by logging into AUDirect and selecting the mail icon. Gmail is compatible with all current major personal computer browsers, including Chrome, Firefox, Internet Explorer, Safari, and Opera.
How to Report Phishing Attempts
Phishing is an e-mail fraud method in which someone sends out legitimate-looking email in an attempt to gather personal and financial information from recipients. Typically, the messages appear to come from well known and trustworthy people or organizations (e.g. the "Antioch Email Administrator") or Web sites.
Do not respond to a phishing attempt. Doing so only provides whoever sent the email with more legitimate account information.
Antioch University IT Services will never ask you to go to an external (non-antioch.edu) web site to verify, upgrade, or enhance your email account.
Antioch University IT Services will never ask you to send Antioch User ID or password to us or a third party.
If you have concerns about a phishing attempt or you have received a recent phishing attempt involving your Antioch account, please feel free to contact us at 1-866-662-0056 (international callers please dial 1-937-769-1226) or submit a help desk ticket through AUDirect or https://helpdesk.antioch.edu/.
To report phishing in Gmail, click the drop-down arrow next to “Reply” and select “Report phishing.”
More on Phishing:
https://support.google.com/accounts/answer/75061?hl=en
Setting Up Your Gmail Account With Mobile Devices or Email Clients
iPhone/iPad
iPhone 4 and older model iPads only
To configure the 'Mail' app on an Apple device for access to Gmail, just follow these steps:
Open the Settings app on your device
Tap Mail, Contacts, Calendars
Tap Add Account...
Tap Gmail or Google
Enter your account information, being sure to use your full email address, including '@antioch.edu'
Tap Next
Tap Save
And you're done. You can add additional Gmail accounts by repeating the same steps above.
Newer model iPhones, iPads, or iPod Touch
To configure the 'Mail' app on an Apple device for access to Gmail, just follow these steps:
Open the Settings app on your device
Tap Mail, Contacts, Calendars
Tap Add Account...
Tap Gmail or Google
Enter your email address, including '@antioch.edu'
Tap Next
Enter your Antioch User ID and password
Tap Done
Select the features you want to enable (Mail, Contacts, Calendar and/or Notes)
Tap Save
And you're done.
Setting up Exchange
For Mail, Contact, Calendars, and Reminders, do the following:
On the iOS device, touch Settings
Tap Mail, Contacts, Calendars
Tap Add Account
Tap Exchange
Enter the full Google Apps email address (ex. jsmith7@antioch.edu), a password and description (AU IT recommends using your email address or 'Antioch Email') and touch Next
On the page that follows, in the Server field, enter m.google.com and leave the Domain field blank
In the Username field, enter the full Google Apps email address (ex. jsmith7@antioch.edu)
The password should already be in the Password field, if not, enter it again and tap Next
Select the Google services you want to sync, such as Mail, Contacts, and Calendars, note that to receive and respond to meeting requests on your device, you need to turn on Mail and Calendar here and New events in the Google Calendar settings, see customize Mail, Calendar, and Contact settings for more information
Tap Save and you're done. You can further customize Mail, Calendar, and Contact settings from the Mail, Contact, Calendars menu if you wish.
Alternative set up for newer model iPhones and iPads
For Mail and Contacts only, do the following:
Then on your phone, tap Settings
Tap Mail, Contacts, Calendars
Tap Add Account
Tap Other (Note: don't tap Gmail; if you do, you'll set up POP rather than IMAP.)
Tap Add Mail Account
Enter your Name, Email (including '@antioch.edu'), Password (the one you use for AUDirect), and Description. Tap Next.
Make sure that:
The IMAP tab is highlighted
Host Name is imap.gmail.com
User Name is your full Gmail address (including @antioch.edu), password should be filled in, if not enter it
For Outgoing Mail Server (SMTP), Host Name is smtp.gmail.com (fill in optional fields with full Gmail address and password as above)
Tap Next and you're done.
Note: If you receive a warning indicating that "the identity of "smtp.gmail.com" cannot be verified", tap Connect to continue.
You can verify your Advanced settings by tapping Settings > [your Gmail IMAP Account] > Advanced.
Incoming Settings
Use SSL: ON
Authentication: password
Server Port: 993
Android
To configure the 'Email' app on an Android device for access to Gmail, just follow the steps below:
Open the Email application.
Tap
and the Settings
In the top corner, tap select Next to get started with setup.
Enter your full Gmail address and password, then select Next.
On the next screen, you can give the account a nickname and choose the name to display on your outgoing messages. Tap Done.
And you're done. You can verify your settings from the Inbox view by tapping
, select Account and then scroll to Server settings.
Incoming settings
IMAP server: imap.gmail.com
Port: 993
Security type: SSL (always)
Outgoing settings
SMTP server: smtp.gmail.com
Port: 465
Security type: SSL (always)
Samsung Galaxy S5
The above instructions may not work on a Galaxy S5. Here are instructions specific to that device:
Find the Gmail icon in the Apps list.
Note: Be sure to choose the icon for the Gmail app, not the icon for all other email accounts.
Tap the Gmail icon.
Tap the Existing button on the screen.
This brings up the Gmail user ID and password screen.
Enter your existing Gmail user ID and password.
Go ahead and type your Antioch e-mail account address (@antioch.edu not @gmail.com) for the user ID and your AUDirect password for the password. When you're ready, tap Done on the keyboard.
You may get a pop-up re-confirming that you agree with the terms of use, etc. Tap OK.
Note: Your phone might take a few minutes to complete finish the setup process and you're done.
Apple Mail
First, log into your Antioch email account to enable IMAP in Gmail. This can be done from any browser by logging into https://audirect.antioch.edu and entering your Gmail account from there.
Sign in to Gmail.
Click the gear icon in the upper-right and select Gmail settings at the top of any Gmail page.
Click Forwarding and POP/IMAP
Select Enable IMAP.
Configure your IMAP client and click Save Changes.
Next, go to Apple Mail...
Open the Mail app on your computer.
Select the Mail menu at the top, and then Preferences.
Open the Accounts section.
Click the + button in the bottom corner.
Choose Add Other Accounts... (NOT Gmail)
Enter your Antioch ID Number (instead of your full name), Email Address and Password and then click Sign in.
Incoming Email Server is imap.gmail.com and the Outgoing Mail Server is smtp.gmail.com .
Click Sign In.
Because you are using Apple Mail, the only apps available to you are Mail and Notes. Click Done.
For issues troubleshooting GMail while using Apple Mail, please visit Google's GMail Help Center.
Note: If you are also using Apple Calendar, there are a few Google Calendar that don't work:
Email notifications for events
Create new Google calendars
Room Scheduler
Outlook 2013
Detailed set up instructions:
To setup your Gmail account to use IMAP, sign in to your Gmail account and go to Mail.
Click the Settings button in the upper, right corner of the window and select Settings from the drop-down menu.
On the Settings screen, click Forwarding and POP/IMAP.
Scroll down to the IMAP Access section and select Enable IMAP.
Click Save Changes at the bottom of the screen.
Close your browser and open Outlook. To begin adding your Gmail account, click the File tab.
On the Account Information screen, click Add Account.
On the Add Account dialog box, you can choose the E-mail Account option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address, and the password for your Gmail account twice. Click Next.
The progress of the setup displays. The automatic process may or may not work.
If the automatic process fails, select Manual setup or additional server types, instead of E-mail Account, and click Next.
On the Choose Service screen, select POP or IMAP and click Next.
On the POP and IMAP Account Settings enter the User, Server, and Logon Information. For the Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:
Incoming mail server: imap.googlemail.com
Outgoing mail server (SMTP): smtp.googlemail.com
Make sure you enter your full email address for the User Name and select Remember password if you want Outlook to automatically log you in when checking email. Click More Settings.
On the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication and make sure the Use same settings as my incoming mail server option is selected.
While still in the Internet E-mail Settings dialog box, click the Advanced tab. Enter the following information:
Incoming server: 993
Incoming server encrypted connection: SSL
Outgoing server encrypted connection TLS
Outgoing server: 587
NOTE: You need to select the type of encrypted connection for the outgoing server before entering 587 for the Outgoing server (SMTP) port number. If you enter the port number first, the port number will revert back to port 25 when you change the type of encrypted connection.
Click OK to accept your changes and close the Internet E-mail Settings dialog box.
Click Next.
Outlook tests the accounts settings by logging into the incoming mail server and sending a test email message. When the test is finished, click Close.
You should see a screen saying "You're all set!". Click Finish.
Your Gmail address displays in the account list on the left with any other email addresses you have added to Outlook. Click the Inbox to see what's in your Inbox in your Gmail account.
Because you're using IMAP in your Gmail account and you used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what's in your Gmail account. Any changes you make to folders and any time you move email messages among folders in Outlook, the same changes are made in your Gmail account, as you will see when you log into your Gmail account in a browser. This works the other way as well. Any changes you make to the structure of your account (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.
Illustrated version of these instructions can be found here.
Google Apps Sync for Microsoft Outlook
Google Apps Sync tool for Microsoft Outlook allows you to use Microsoft Outlook 2003, 2007, 2010 and 2013 effectively with Google Apps. An introductory and other information can be found here.