New Employee Portal

Welcome to the 38North Security Team!

We are excited that you have decided to join us.

This page provides the information required to complete your onboarding, and must be completed by COB the second day of your employment for timely processing. New employees may charge up to 8 hours to "Onboarding" on the timesheet to complete this process.

Note: As of November 2022, these forms have been transitioned to the Employee Navigator system. However, they are provided here as backup.

All forms should be emailed to HR@38northsecurity.com. Please also contact HR if you have an issue, question, or concern.

Health, Dental, and Vision

If you are electing to participate in the 38North benefits plan(s), your benefits will commence on the first day of the month, immediately on or following your first day of employment. Please ensure you maintain health insurance coverage with your current employer until then.

Dental and Vision

You can find information regarding benefit options, including dental and vision, in our Benefits Brochure at the bottom of this page. Dental and vision are set plans offered by Carefirst and you must complete the paper-based form to receive coverage.

If you would like to waive dental and vision coverage, please complete the CareFirst Waiver form at the bottom of this page.

Health

Once onboarded and we have received your Social Security Number and Date of Birth, you will receive a separate email about how to enroll in our Carefirst medical insurance plan, which must be done through DC Health Link, as we are headquartered in DC. Please note that this account can not be set up until we receive your information as part of your onboarding paperwork and have created your account.

Once enrolled, you will receive an invite to create an employee account with DCHL and you'll be able to link your account to the 38North Security health plan. From there you can add your dependents and then browse all of the Carefirst health insurance plans that are offered. You may also choose to waive health coverage from this site if you do not wish to sign up for health insurance.

Health Spending Account (HSA)

Employees are able to make HSA selections via DC Health Link. 38North only supports HSA plans that have the word "BlueFund" in the plan name. We have set up an account with Further (affiliated company with Carefirst) who only manages "BlueFund" HSA plans and 38North pays the admin fees to operate these accounts.

Employees are welcome to select other HSA plans BUT you will need to set up your own HSA account with a financial institution of your choosing. This will incur additional admin fees, payable by you, as the fees are not covered by 38North.

The HSA contribution limit for 2023 is $3,850 for self-only coverage and $7,750 for family coverage. Those 55 and older can contribute an additional $1,000 as a catch-up contribution. Please notify us how much you would like to contribute at the time of enrollment so that payments can be made. Payments are divided equally over the remaining pay period for the calendar year. If you were a part of another HSA in the same calendar year prior to your employment with 38North, the amount that has already been paid will be deducted from the total before it is divided.

In addition, our benefits broker, listed below, can walk you through the available plan options with Carefirst:

Benefits Broker Contact Information:

Francis Deppner, Benefits Consultant

4069 Chain Bridge Road, Fairfax, Virginia, 22030

(703) 385-7200 x161 (o) (703) 385-3444 (f)

Francis.Deppner@bbgbroker.com www.bbgbroker.com

401K Enrollment

Our 401K Enrollment Guide at the bottom of this page provides information on the 38North 401KI plan. As explained in our benefits brochure, we offer Safe Harbor matching up to 4% of your salary if you contribute at least 5% of your salary to the 401K plan. Some notes regarding the plan and the form:

Participation is not mandatory...but please note that you will miss out on the employer match if you choose not to participate.
You must complete the following 2 forms, embedded in the Enrollment Guide:
- Retirement Plan Enrollment Form (Sections 1 - 4)
- Beneficiary Designation
If you're unsure which investment selection(s) to choose, put down 100% towards one of the "Target Date" investment options that coincides with your retirement date (which is typically 65 or 70 for most people). Otherwise, review the investment option performance data in the Guide and then call our 401K advisor Mike Stone for advice on final selection. He can be contacted at (703) 385-7200 ext 140 or via stone@incisivefg.com. Tell him you're an employee of 38North Security.
(Optional) If you'd like to rollover prior retirement accounts into the 38North 401K plan (not required but very much appreciated as our admin costs lower as our portfolio value increases) then complete the Incoming Rollover Request Form and send it to HR once you've contacted your other retirement providers. In many cases you can provide them with the completed Incoming Rollover Request Form but some providers will require you to complete their own form/process.

Questions related to 401K investment selection(s) should be directed to Mike Stone, as listed above.

Life Insurance, Accidental Death & Dismemberment (AD&D),

Short Term Disability (STD) and Long Term Disability (LTD)

The Renaissance Employee Enrollment Form is your enrollment form for life insurance, accidental death & dismemberment, short term disability and long term disability. Please complete, sign & send back to HR@38northsecurity.com.

Please note this coverage is provided to you at no cost and is a standard benefit for all full-time employees. Coverage amounts are $250K Guaranteed Issued (GI) amount for each Life and AD&D claim. STD/LTD limits are stated in our Benefits Brochure. If you would like to request additional life/AD&D voluntary coverage beyond the GI amounts then please contact HR@38northsecurity.com for instructions.

New Employee Checklist

Once again, we extend to you a warm welcome to 38North. For your convenience, the following is a checklist of all paperwork that must be completed and returned to HR@38northsecurity.com by COB on the second day of your employment:

Benefits Brochure - FYI only and does not need to be returned
IRS Form W-4 - Employee's Withholding Certificate
USCIS Form I-9 - Employment Eligibility Verification
- - You must include a scanned color copy of your ID as instructed on the form. U.S. passport is preferred.
Employee Emergency Contact Form
Direct Deposit Authorization Agreement
Confidentiality Agreement
Carefirst Dental and Vision Insurance enrollment forms
- - CareFirst Waiver Form, if applicable
Renaissance Life/AD&D/STD/LTD enrollment form
401K Plan enrollment instructions guide and form

02.23 38North Security Employee Benefit Guide v2.pdf

Benefits Brochure

fw4 (2).pdf

W-4

Employment Eligibility VerificationUse Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States.

USCIS Form I-9

Employee_Emergency_Contact_Form.docx

Employee Emergency Contact

Direct_Deposit_Authorization_Agreement.docx

Direct Deposit Authorization

38North Confidentiality and Restriction Agreement MAY 2021.pdf

Confidentiality Agreement

Carefirst Dental Vision DC Enrollment Form.pdf

Carefirst Dental/Vision enrollment

CareFirst Waiver Form.pdf

Carefirst Waiver Form

ICC17-EA-104A-2017-LD Employee Enrollment Application-LIFE-DI [FILED DOC].pdf

Life/AD&D/STD/LTD enrollment

38North Security 401K Plan Enrollment Guide.pdf

401K Plan enrollment guide

38North Security 401K Plan Enrollment Guide FORMS TO COMPLETE.pdf

401K enrollment form

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