FQ Constitution
1. Name
The club will be called Film Qlub.
The name ‘Dublin Film Qlub’ and the logo of the club, are the property of the founding members. ‘Dublin Film Qlub’ is a registered trademark in the Republic of Ireland.
2. Aims and objectives
Þ to foster a safe, productive, fun space for lesbian, gay, bisexual, transgender, and queer (LGBTQ) people, as well as their friends, outside the pub-scene
Þ to offer regular screenings of films of artistic merit and/or documental value, all of which are of interest to the LGBTQ community
Þ to honour the diversity of groups and individuals within the LGBTQ community
Þ to source lesser known LGBTQ films and LGBTQ-friendly films
Þ to encourage dialogue and exchange of ideas within the LGBTQ community, and between the community and their friends
Þ to promote awareness of LGBTQ history and achievements
Þ to ensure that people on lower incomes have access to the films programmed by the club
Þ to conduct the business of the club in a professional and accountable manner
Þ to operate as a not-for profit-organisation
3. Membership
All present and future members will receive fair and equal treatment.
Membership will consist of officers and members of the club.
All members will be subject to the regulations of the constitution, and by joining the club will be deemed to accept the regulations and codes of practice that the club has adopted.
Members will be enrolled in one of the following categories:
Þ Full member.
Þ Honorary member
Þ One day member
4. Membership fees
Membership fees will be set annually and agreed by the Management Committee.
Fees will be paid: annually or at a session. The fee for season One is:
Full Membership €60 (waged) and €30 Unwaged
One day membership €8
5. Officers of the club
The officers of the club will be:
Þ Chair & Programmer.
Þ Honorary Secretary & Programmer
Þ Treasurer.
Officers will be elected every two years at the Annual General Meeting.
All officers will be eligible for re-appointment.
6. Committee
The club will be managed through the Management Committee consisting of:
the Programmers & the Treasurer. Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee meetings will be convened by the Secretary of the club and held no less than seven times per year.
The quorum required for business to be agreed at Management Committee meetings will be: 2
The Management Committee will be responsible for programming, and adopting new policy, codes of practice, and rules that affect the organisation of the club.
The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations /constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7. Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st December.
A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of two officers.
8. Annual General Meetings
Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary 21 days prior to the AGM.
Elections of officers are to take place at the AGM.
All Full members have the right to vote at the AGM.
The quorum for AGMs will be 25% OF THE MEMBERSHIP.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and appeals
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Secretary receiving the appeal.
10. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of some other club WITH SIMILAR OBJECTIVES TO THOSE OF THE CLUB.
11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12. Declaration
Film Qlub hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.