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Fingerprinting FAQ
If I have been fingerprinted by the NYC Department of Education / NYS Education Department, do I need to be fingerprinted again?
If you have been fingerprinted with the NYC DOE, please notify People Operations and refer to this guide to transfer your fingerprints to NYSED.
How do I schedule my fingerprinting appointment?
Visit IdentoGo and add your information.
Enter this service code: 14ZGQT
Make an appointment for the EARLIEST possible date. Please be flexible with location in order to book the earliest possible appointment.
I need to be fingerprinted but I reside outside of NY State. How do I get fingerprinted?
There are many IdentoGo locations outside New York state that process fingerprints for the New York State Education Department (NYSED). While booking an appointment on the website, enter “14ZGQT” as the service code. The system then returns locations that process fingerprints for NYSED. You must visit one of these locations in order to have your fingerprints properly processed.
Do I need to pay out of pocket for the appointment?
No! At your appointment, present your Fingerprinting Voucher Code to the IdentoGo staff to cover the cost of your appointment.
Check your inbox for an email from People Operations with your Fingerprinting Voucher Code.
What if I forget my voucher? Will I need to pay out of pocket?
If you forget your voucher, pay out of pocket for your appointment and notify People Operations. Zeta will reimburse you for the fees in your first paycheck.
Checkr Background Check FAQ
If my most recent role was an internship, can I still list that for the Employment Verification section?
Yes, we ask that you list your most recent previous employer for the Employment Verification section, including internships.
How do I clear alerts on my background check?
Checkr will email you requesting that you upload additional documents to verify your employment and education history.
You must then upload the below supporting documents, depending on the alert:
For Employment Verification alerts:
Upload a copy of one of the following documents:
Your most recent pay stub from your previous employer
Your most recent W-2 from your previous employer
For Education Verification alerts:
Upload a copy of one of the following documents:
Diploma
Screenshot of student portal indicating the number of credits you have completed and your graduation date
i.e. Verification of Credits, Grade Report
Letter from the university bursar’s office confirming that you have completed the requirements for your degree and have graduated
Paycom Onboarding FAQ
How do I access Paycom?
You received an email from Paycom with the link to your Paycom self-onboarding. Please refer to that email to access Paycom.
Paycom Troubleshooting
Please refer to the Paycom System Navigation guide for details on how to manage your account information.
Please refer to the Paycom Security Best Practices guide for more information on how to secure your account and reset your password.
What do I do if I do not have an NY/NJ address yet?
If you do not have a permanent NY/NJ address yet, you can enter the address of a family member or friend that lives in New York or New Jersey.
If you do not have an address to use as a placeholder, please add your current out-of-state address. You MUST update your address in Paycom to your permanent NY/NJ address as soon as you have one.
Full instructions to update your address in Paycom can be found here.
What documents are acceptable for Form I-9 verification?
You must provide either:
One ‘List A’ document (i.e. Passport), OR
One ‘List B’ document (i.e. Driver’s License) AND one ‘List C’ document (i.e. Social Security Card)
A full list of acceptable documents can be found here
Benefits FAQ
What is the PTO policy?
Please refer to the Employee Time Off Quick Guide for full details on Zeta’s PTO policy.
When can I enroll in benefits?
You can enroll in benefits via Paycom starting on your first day of work.
Please refer to the below resources for more details on your benefits.
Does Zeta offer a retirement plan?
Zeta offers a 403(b) retirement savings plan with Vanguard Retirement Savings, through which you can save for your retirement with pre-tax or post-tax (Roth 403(b)) dollars.
Where can I find more information about the retirement plan?
Please refer to the Retirement Plan Guide for more details about the retirement plan through Vanguard.
Highlights:
All employees are automatically enrolled in the retirement plan at 3% for pre-tax contributions, beginning on your first day of work.
i.e. if you are hired on 7/24/23, you will be automatically enrolled in the retirement plan at 3% as of 7/24/23
Zeta matches up to 3% of contributions for all employees over the age of 21, beginning on the first of the quarter following your hire date.
i.e. if you are hired on 7/24/23, you will become eligible for the match on 10/1/23
You can login and manage your retirement plan account at https://my.vanguardplan.com beginning on your first day of work.
Payroll FAQ
When is my first day of work?
The first day of work for New School Leaders is July 12, 2023.
The first day of work for all other employees starting with the Summer cohort is July 24, 2023.
Note that Operations and Network employees may start sooner or later than the summer cohort. Please refer to your offer letter to confirm your start date.
When do I get my first paycheck?
Full-time employees starting with the summer cohort (July 24th) can expect to receive their first paycheck on July 31st.
Please refer to the pay schedule below for further information.
How often do I get paid?
You will be paid on a semi-monthly basis (twice per month). The pay schedule is as follows:
All Zeta employees are paid on the 15th and last day of the month.
If a pay day falls on a weekend or holiday, you will be paid on the nearest preceding business day.
Do teachers get paid over the Summer?
Yes, teachers will get paid through the summer so long as they work through the last day of school.
When will I find out about my school placement?
We understand that finding out your school placement is important and exciting! School placements will be determined in the late Spring and will be communicated to you at that time. We strive to accommodate placement preferences while also considering the needs of each school.
When will I find out about my grade placement?
Knowing which grade you will teach is so exciting! At Zeta, we do not typically assign grades until Summer Zeta University (“SZU”). Your school leadership team will want to get to know you better to see which grade team would best suit your skill set!
What is SZU?
Summer Zeta University (Summer Zeta U or SZU) is Zeta’s multi-week professional development and training series, where the entire organization comes together to invest in our mission and vision and commit to our values and adult culture. School leaders and teachers engage in highly focused, concrete training sessions with differentiated learning opportunities based on role, experience, and skills
Do I have to attend SZU?
Attendance at SZU is mandatory for all new employees.
I'm currently enrolled in graduate school. Do I need to transfer to Touro?
If you are currently enrolled in a graduate school program, you must immediately send proof of your enrollment to peopleops@zetaschools.org. Proof of enrollment can be one of the following:
Unofficial Transcript
Screenshot of Student Portal listing your degree, courses taken and currently enrolled in, and graduation date
Once People Ops reviews your proof of enrollment, they will be in touch to confirm whether you will need to enroll with Touro.
I haven't received my Touro application yet. Can I begin my certification deliverables?
Touro Applications will be sent late Spring. Please refer to the linked application guide below for full information and begin working on your action items!
Uncertified Resident and Head Teachers: Touro Application and Certification Guide
I was hired after a deliverable was due. Can I still complete it?
Yes, if you are hired after a Touro deadline has already passed, you must complete it immediately upon hire.
Please refer to the Teacher Certification FAQ doc for any additional questions!