Policies & Standards

The policies and standards listed below are issued by the West Virginia Office of Technology Chief Information Officer under the authority granted by the Legislature in WV Code Section 5A-6-4a and the Governor's Executive Order 6-06 and 3-17. These policies apply to all Executive Branch Departments, Agencies and Commissions within the Governor's organizational structure.

WVOT Policy List

• CIO Review Approval

PO#: CIO-19-001 | Revised Date: 08/01/2022

• Acceptable Use of Google Drive

PO#: PO1033 | Revised Date: 12/20/23

• Acceptable Use of Portable and Wireless Devices

PO#: PO1002 | Revised Date: 12/27/2023

• Acceptable Use of State-Provided Instant Messaging

PO#: PO1010 | Revised Date: 12/28/2023

• Accreditation and Certification

PO#: PO1025 | Revised Date: 12/31/2023

• Account Management

PO#: PO1021 | Revised Date: 12/31/2023

• Malicious Software Anti-Virus

PO#: PO1014 | Revised Date: 12/31/2023

• Change & Configuration Management

PO#: PO1015 | Revised Date: 12/31/2023

• Cloud Data Retention

PO#: CIO-24-001 | Revised Date: 01/29/2024

• Contractor Management

PO#: PO1012 | Revised Date: 12/28/2023

 Attachment A Contractor Information Form

 Attachment B Employment Confirmation

• Data Protection and Backup

PO#: PO1013 | Revised Date: 9/17/2025

• Data Classification

PO#: PO1006 | Revised Date: 12/27/2023

• Digital Media Protection

PO#: PO1011 | Revised Date: 12/28/2023

• E-Mail Use Standards

PO#: PO1005 | Revised Date: 12/27/2023

• E-Recycling -- See WV Admin Code Title 163

PO#: PO1023 | Revised Date: 

• Information Security Auditing Program

PO#: PO1008 | Revised Date: 12/28/2023

• Information Security Policy

PO#: PO1001 | Revised Date: 12/27/2023

• Internet Usage

PO#: PO1022 | Revised Date: 12/22/2023

• IT Policy and Procurement Development

PO#: PO1000 | Revised Date: 12/27/2023

• Networking Monitoring

PO#: PO1026 | Revised Date: 12/31/2023

• Network Violation Reporting

PO#: PO1018 | Revised Date: 12/31/2023

• Use of Social Media

PO#: PO1017 | Revised Date: 12/31/2023

• Wireless Access Points

PO#: PO1019 | Revised Date: 12/31/2023

Additional Resources

• Technical Investigations

Revised Date: 01/25/2023 | PR#: PR1001

This procurement, along with the accompanying form, details the process for State Agencies to follow when requesting an investigation into any State employee's technology-based activity. Supervisors and managers must follow this procedure to initiate investigations of persons using State equipment and systems submitting the required information.

• FOIA Request for Information

Revised Date: -- | PR#: FOIA

This form is for INTERNAL USE ONLY. Agencies are required to use this form to assist in the recovery of electronic data for FOIA requests. If you do not enter accurate or required information, we may be unable to fulfill your data request.

• WV Cloud-SaaS Procurement Addendum

Issued Date: 11/01/2019 | PR#: SaaS

• Vulnerability Scanning Request Form

Revised Date: -- | PR#: VSS

This form is for agencies that are not within the Executive Branch that wish to participate in the Vulnerability Scanning Service

• Cabling Standards Document

Revised Date: -- | PR#: Cabling Standards

Guidelines and requirements for structured cabling to ensure consistency and reliability.