Getting Started with Google

GOOGLE DRIVE AND SHARED DRIVES CHECKLIST

Welcome to Google Drive and Shared Drives! Use this document to start working with your new Google Workspace tools.


Getting started in Google Drive

As we continue to migrate files and folders to Google, you will find your personal files (One Drive & Personal Files) in Google Drive.

  • Go to drive.google.com to access your files and folders

  • Modify and organize your files and folders in Google Drive

  • Share any documents with colleagues if they were previously shared before

Getting started in Shared Drives

If your department or agency utilized a file share or SharePoint site you will find your shared files and folders in a Shared Drive (accessed via Google Drive)

  • Go to drive.google.com to access your shared files and folders

  • Navigate to Share Drives - found on the left hand side of your screen

  • Ensure that you have access to your Shared Drive

  • If your File Share has migrated to Google, click here to find your Shared Drive.

  • If your SharePoint site data has migrated to Google, click here to find your Shared Drive.

GMAIL, CALENDAR, AND CONTACTS CHECKLIST

Welcome to Gmail, Google Calendar, and Google Contacts! Use this document to start working with your new Google Workspace tools.


Getting started in Gmail

All Outlook mail and folders (known as “labels” in Gmail) have been migrated to Gmail.


  • Go to mail.google.com to access your messages and labels

  • Modify your Gmail settings to your preferred way of working

  • If you had rules in Outlook, recreate rules as “filters” in Gmail

  • Check your Spam folder
    You may need to mark messages as not spam or create filters to never mark certain messages as spam.

  • Go mobile
    Setup your mobile device. Find instructions     here.


Getting started in Google Calendar

All existing events from your Outlook calendar have been migrated to Google Calendar.


  • Go to calendar.google.com to access your calendar

  • Modify your calendar settings to your preferred way of working

  • Recreate recurring meetings
    It is recommended to recreate your recurring meetings in Google Calendar to avoid issues with migrated recurring meetings from Outlook

  • Subscribe to any calendars that you need to view in your list of Other Calendars

Next to “Other Calendars” in the bottom left corner, click the + button. Search for colleagues. Your view permission will match what they have given you.


Getting started in Google Contacts

All contacts in your Outlook address book have been migrated to Google Contacts.