Embedded Files
See when a message is deleted in a Google Chat space
Updates effective as 1-26-2022
See when a message is deleted in a Google Chat space
What’s changing
Now when a user deletes a message in an unthreaded Google Chat Space, a message and timestamp will be added to the conversation indicating the deletion. When a message has been deleted, both the content and the replies are deleted.
When a reply is deleted, only that reply and responses to it are removed.
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Create or import text watermarks in Google Docs
Updates effective as of 1-24-2022
Quick Summary
You can now add a text watermark to your documents in Google Docs. Additionally, when working with Microsoft Word documents, text watermarks will be preserved when importing or exporting your files.
Resources for this update
Updates effective as 1-26-2022
See when a message is deleted in a Google Chat space
What’s changing
Now when a user deletes a message in an unthreaded Google Chat Space, a message and timestamp will be added to the conversation indicating the deletion. When a message has been deleted, both the content and the replies are deleted.
When a reply is deleted, only that reply and responses to it are removed.
Resource for this update
Warning banners in Google Drive alert users of suspicious files
Warning banners in Google Drive alert users of suspicious files
Quick Summary
If a user opens a potentially suspicious or dangerous file in Google Drive, we will display a warning banner to help protect them and their organization from malware, phishing and ransomware. These warnings are already available when opening Google Docs, Sheets, Slides, and Drawings.
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Improved editing experience in Google Chat on the web
Improved editing experience in Google Chat on the web
What’s changing
You now can add rich formatting to Chat messages, such as bold, italics, or underlines. Rich text can also be accessed using standard keyboard shortcuts.
Simply press the "A" icon in the chat compose bar to expand the formatting toolbar.
Add a page break before paragraphs in Google Docs in mobile (Illustration A1 at bottom of the page)
Add a page break before paragraphs in Google Docs in mobile (Illustration A1 at bottom of the page)
Quick Launch Summary
Last year, we announced the ability to add page breaks before paragraphs on web. Now, this function is available on mobile.
You can mark a paragraph to always begin on a new page with the new “Add page break before” option in Google Docs. This is particularly useful if you want certain paragraph styles to always create a new page such as titles, subtitles, or headings.
This also means that you can import and export Microsoft Word and other third-party documents that have “Page break before” applied to paragraphs and Docs will retain that formatting.
Resources
Google Help: work with links, bookmarks, section breaks, or page breaks
See when a message is deleted in a Google Chat space (Illustration A2 at bottom of the page)
See when a message is deleted in a Google Chat space (Illustration A2 at bottom of the page)
What’s changing
Now when a user deletes a message in an unthreaded Google Chat Space, a message and timestamp will be added to the conversation indicating the deletion. When a message has been deleted, both the content and the replies are deleted.
When a reply is deleted, only that reply and responses to it are removed.
See illustration A2 below
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New Navigation bar functions in Google Drive (Illustration A3 at bottom of the page)
New Navigation bar functions in Google Drive (Illustration A3 at bottom of the page)
Quick Summary:
From the URL bar in Google Drive, you can now quickly access key pages and functions When navigating into the Google Drive web application from the URL bar by hitting the "Tab" key, you can access buttons like "Skip to main content", "Keyboard shortcuts", and "Accessibility feedback"from the bar at the top of the page.
See Illustration A3
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Participate in Google Meet polls and Q&As on Chromebase for meetings
Participate in Google Meet polls and Q&As on Chromebase for meetings
What’s changing:
You can now participate in Google Meet polls and Q & As when joining from a Chromebase for meetings all-in-one touchscreen devices.
Resources links for this update:
Manage overdue tasks in Google Calendar
Manage overdue tasks in Google Calendar
Quick Summary:
You can now easily see and manage your overdue tasks in Google Calendar. If you have uncompleted tasks that were due in the past 30 days, you will have an all day entry that will tell you how many tasks are pending from that timeframe. Clicking on that entry brings up the list of these pending tasks and you can directly edit or mark them as complete from this list.
Resources links for this update:
Search chips in Google Drive help refine search results and surface important files faster.
Search chips in Google Drive help refine search results and surface important files faster.
What’s changing:
In November 2021, we announced a beta for search chips in Google Drive, which makes it easier for users to find relevant files faster and eliminates the need to perform multiple searches or sort through irrelevant results. Search chips are now generally available for all users.
Resources links for this update:
New smart canvas features in Google Docs
New smart canvas features in Google Docs
What’s changing
In 2021, we launched smart canvas to drive the next era of collaboration in Google Workspace. We’re now announcing new smart canvas features that will create a more flexible, interactive, and intelligent experience, enhancing the content and connections that fuel collaboration across Google Workspace.
Add a summary to your document, giving readers a high level overview of its content.
Note: For some Google Workspace editions, you’ll see automatically generated summary suggestions in certain cases. See below for availability.
Create pageless documents in Docs, making it easier to collaborate on documents with wide tables, large images, and more.
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Improved search experience in Google Chat on Web
Improved search experience in Google Chat on Web
What’s changing
We’ve improved the search experience in Google Chat on the web (chat.google.com), making it easier and more intuitive for you to surface and navigate to relevant conversations and spaces.
Some improvements you’ll notice are:
People suggestions based on your chat activity when you click into the search bar.
Intelligent suggestions for people, spaces and group messages when you begin typing in the search bar.
Resources for this update:
Define and manage Chat Spaces, space descriptions, and guidelines with a new “manager” role
Define and manage Chat Spaces, space descriptions, and guidelines with a new “manager” role
What’s changing
We’re introducing several improvements for Spaces in Google Chat to help you better organize people, topics, and projects.
These improvements include:
Manager role so certain users have a greater control over the management of a space.
Space descriptions so users can set context for their spaces
Space guidelines to ensure safe and effective communication environments.
Resources for this update:
New document previews enhance the Cloud Search experience
New document previews enhance the Cloud Search experience
What’s changing
We're introducing document previews for Cloud Search, allowing users to preview search results before opening the file. With this capability, you can be more confident about the link you are clicking on by getting a sneak peek into the document and avoid clicking on non-relevant results.
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Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings.
Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings.
Quick Summary
You can now embed linked response charts from Google Forms into a Google Doc, Google Slides presentation, or a Google Drawing. When new form responses are received, anyone with the proper permissions can refresh an embedded chart by simply clicking the "Update" button. This eliminates the need to re-copy the chart from the form.
This feature is useful for sharing real-time responses to polls or surveys and for incorporating Forms responses data into presentations or reports.
Resources for this update:
Use People Search in Cloud Search and Cloud Search APIs
Use People Search in Cloud Search and Cloud Search APIs
What’s changing
You can now use People Search in Google Cloud Search to find people within your organization with a simple search query.
You can search for a person based on any profile attribute such as name, email, location or roles. You can also search for a person based on custom fields or a combination of attributes (for example, “John Product Manager”).
People profiles that match the user's query are displayed at the top of cloudsearch.google.com search results. Clicking on a user’s profile opens their contact card where you can see more profile details including recent interactions.
Resources for this update:
Google Sheets doubles cell limit
Google Sheets doubles cell limit
Quick Summary
We’ve increased the cell limit in Google Sheets from up to five million cells to up to ten million cells. This limit applies to new, existing, and imported files.
Over the course of the last four years, we’ve been steadily increasing the cell limit in Google Sheets: from 2 million to 5 million in 2019 and now to 10 million. We hope this and future increases give users the ability to work with their data on a much greater scale in Google Sheets.
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New email draft template in Google Docs
New email draft template in Google Docs
Quick Summary
We’re making it easy to collaborate on an email draft in Docs with the new email draft template. You can mention people in the recipient fields using the @ menu without having to remember their email addresses, and collaborate on the message body using comments and suggestions. When ready to send, simply click the button that is shown alongside an email draft. A Gmail compose window will pop up, with email fields (subject, to, cc, bcc, and body) automatically populated based on the email draft in the document.
Create surveys, quizzes, and more using the Google Forms API, now generally available
Create surveys, quizzes, and more using the Google Forms API, now generally available
What’s changing
The Google Forms API provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms.
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Schedule posts for multiple classes in Google Classroom
Schedule posts for multiple classes in Google Classroom
What’s changing
Teachers can now schedule posts across multiple classes in Google Classroom on the web. Teachers can use the assignment-scheduling flow to configure the:
Due date
Post date
Topic
Note: The rest of the assignment will remain the same.
Once set, they can select which classes should receive the post and when it should be published:
Published immediately
Published at a certain time
Save as draft
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Google Meet attendance reports available now for education meetings with two or more participants
Google Meet attendance reports available now for education meetings with two or more participants
Quick Summary
Google Workspace Education Plus and the Teaching and Learning Upgrade users will now automatically receive an attendance report anytime a meeting has two or more participants. Previously, attendance tracking was limited to meetings with five or more participants.
Attendance reports include the following information:
Participant’s name
Participant’s email
Overall length of time a participant was on the call, including when they joined and exited
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Enable discovery and sharing of Spaces in Google Chat
Enable discovery and sharing of Spaces in Google Chat
What’s changing
You can now create spaces in Google Chat that you can share with others in your organization to join via link.
Resources for this update:
Develop Google Workspace add-ons to attach files to Calendar events from third-party services
Develop Google Workspace add-ons to attach files to Calendar events from third-party services
Quick Summary
Google Workspace developers can now create Google Workspace add-ons that attach files to a Google Calendar event from any third-party service. This feature enables developers to create add-ons that support attachments from a wide range of sources beyond Google Drive, such as digital whiteboard, content creation, or file management tools.
Users who have the relevant add-ons installed will be able to attach files from these sources to a Calendar event, and attendees can view the event with the attachment on the web or on mobile.
After attaching files in Calendar on the web, users can view the event with the attachment on the web or on mobile.
Resources for this update:
Google Workspace Developer Documentation: Google Workspace Add-ons
Google Workspace Developer Documentation: Extending Calendar with Google Workspace add-ons
Google Workspace Developer Documentation: Add attachments with a callback function
Google Workspace Admin Help: Manage Google Workspace Marketplace apps
Create more interactive assignments with practice sets for Google Classroom, launching in beta soon
Create more interactive assignments with practice sets for Google Classroom, launching in beta soon
What’s Changing
We’re announcing a new tool for Google Classroom called practice sets, which enables educators to transform new and existing content into engaging and interactive assignments. With autograding built in, teachers can receive performance insights and snapshots into student progress and use those insights to help inform future lesson plans.
If they get stuck and need support, students will see automated hints and video suggestions, along with real time feedback on their answers. Assignments can be completed with a variety of tools for annotation, such as a mouse, stylus, touchpad, or math keyboard depending on how students work best.
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Create externally friendly booking pages with appointment scheduling in Google Calendar
Create externally friendly booking pages with appointment scheduling in Google Calendar
What’s changing
In addition to appointment slots in Google Calendar, we’re introducing appointment scheduling for selected Google Workspace editions. Introduced first for Google Workspace Individual users in June 2021, the appointment scheduling feature allows users to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule time.
Resources for this update:
Improved announcements for braille comments and highlights available in Google Docs on Web
Improved announcements for braille comments and highlights available in Google Docs on Web
Quick Summary
We've improved how comments and highlighted text are announced with braille support enabled in Google Docs. This change makes it easier for users of assistive technology, including screen readers and refreshable braille displays, to interact with comments in documents and identify text with background colors.
When reading the document, you’ll now hear start and end indications for comments and highlights alongside the rest of the text. These announcements will respect the comment and marked text settings that screen readers provide. We hope this additional information serves as useful context and makes it easier to collaborate when working in Google Docs.
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More assertive writing suggestions in Google Docs
More assertive writing suggestions in Google Docs
What’s changing
We’ve added several new assistive writing features in Google Docs, which will provide a variety of tone and style suggestions to help you create impactful documents faster. Specifically, you’ll see suggestions for:
Word choice: More dynamic or contextually relevant wording
Active voice: Active rather than passive voice
Conciseness: More concise phrases
Inclusive language: More inclusive words or phrases
Word warnings: Reconsidering potentially inappropriate words
Resources for this update:
Join a Google Meet call from Google Docs, Sheets or Slides
Join a Google Meet call from Google Docs, Sheets or Slides
What’s changing:
You can now join a Google Meet call from Google Docs, Sheets, and Slides. In addition to the present to Meet option, you can select “Join the call” to quickly join and present a document, spreadsheet, or presentation to all attendees, allowing everyone in the meeting to collaborate while having a conversation.
Resources for this update:
Intelligent corrections formulas in Google Sheets
Intelligent corrections formulas in Google Sheets
Quick Summary:
Last year, we launched formula suggestions in Sheets, which recommend formulas for specific cells based on the data you are analyzing. Now, you can write formulas faster and with higher confidence with formula corrections. These intelligent, context-aware corrections help you improve and troubleshoot many different kinds of formulas. Some examples include:
VLOOKUP errors
Missing cells in range input
Locking ranges when applying formulas across cells
Whenever you insert a formula that Sheets detects may be improved, a suggestion box will appear with details on a new version that can replace the current formula, including the ability to accept or reject it.
Resources for this update:
Specify which Google Chat notifications from Chat and Gmail to receive when your iOS device is in Focus mode.
Specify which Google Chat notifications from Chat and Gmail to receive when your iOS device is in Focus mode.
Quick Summary:
You can now specify which Google Chat and Gmail contacts you still want notifications from when your iOS device is in Focus mode. This is useful in situations where you need to limit screen time, but don’t want to miss an important message when other notifications are silenced.
Resources for this update:
Keyword: Get more done with these Google updates on iOS
Set up host controls and assign co-hosts ahead of meetings in Google Calendar
Set up host controls and assign co-hosts ahead of meetings in Google Calendar
Quick Summary:
In addition to setting up Google Meet breakout rooms in advance in Google Calendar, meeting organizers can also:
Turn meeting safety features on or off, such as chat lock, present lock, and more.
Designate co-hosts before the meeting.
We hope that by allowing meeting hosts to pre-configure additional settings and assign co-hosts, meetings can flow more smoothly.
Resources for this update:
Quick access to additional actions when composing a message in Google Chat on iOS
Quick access to additional actions when composing a message in Google Chat on iOS
Quick launch summary:
When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as:
Sharing a Google Meet link
Creating a meeting in Calendar
Accessing Google Drive
Text formatting options and more.
Resources for this update:
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