Past Updates
25 June 2024
General
All authorization submissions received prior to June 16th have been processed and added to the database.
We are continuing to get verification from authorizing marshals and are updating the database as we receive them.
All of the submission forms have been reopened, links can be found above.
As we received more submissions we will process them as quickly as we can. This includes reviewing waiver and proof of membership submissions and updating your database entries with that information.
While the Earl Marshal and Kingdom Marshals will have offline copies of all database sheets on site, I recommend that you save offline copies or take screenshots yourself. Cards are coming, but may not reach you before you leave for war.
The FAQs page updated. Please take a few minutes to review the page, it may contain the information you are looking for. If not, please email the Authorizations Team.
Database
All database sheets have a new column, Authorization Status. It is exactly what it sounds like. Additional information can be found at the top of every sheet and on the FAQs page. Please watch this column to track the processing of your authorization.
We have added some conditional formatting to the authorization expiration dates column, there is a legend at the top of each sheet explaining the colors.
Forms
When selecting the Authorizing Marshal or Marshal Recertifying the Authorization on the reporting forms - If your authorizing marshal or the marshal recertifying your authorization is not listed, please select the Kingdom Marshal or Kingdom Earl Marshal and list the name of the authorizing marshal in the "Additional Information" field at the end of this form. Additional marshals will be added as their authorizations are verified.
23 June 2024
The Electronic Waiver for West Kingdom Authorizations and the Proof of Membership for West Kingdom Marshal Authorizations forms have been reopened and are taking submissions again.
The FAQ page has been updated. Please take a few minutes to review the page, it may contain the information you are looking for. If not, please email the Authorizations Team at authorizations@westkingdom.org.
16 June 2024
All form submissions have been paused effective June 16th to give us the opportunity to get everything processed. We are planning to reopen all forms by June 24th. We will post when they have been reopened.
13 June 2024
To allow additional processing time and give folks some peace of mind, especially for Crown, the general authorization expiration dates have been extended to June 30th. Note - old authorization cards that are unexpired will be accepted at the Lists Table for Crown.
Richard and I are continuing to update the database (on a near-daily basis), including updating the Authorization Status column as we go (status details are outlined in the update made Tuesday night). We are still pausing form submissions effective June 16th to give us the opportunity to get everything processed. We will make an announcement once all submissions have been processed.
11 June 2024
An Authorization Status column has been added to the database. We are working to update this column for the combatant database, we have most of the column updated for the marshal database.
Here are the status options:
In Good Standing (Combatant & Marshal)
All required information is on file and up to date. No action is needed prior to your authorization expiration date.
Pending Verification (Combatant & Marshal)
All required information is on file; we are waiting for the authorizing marshal to verifying the authorization.
Missing Waiver (Combatant & Marshal)
Authorization information has been received and we have not received your waiver. We cannot continue processing the authorization until it has been received.
Missing Proof of Membership (Marshal Only)
Authorization information has been received and you have not completed the proof of membership form and/or we have not received your proof of membership in the Authorization Team inbox. We cannot continue processing the authorization until it has been received.
Missing Waiver AND Proof of Membership (Marshal Only)
Both "Missing Waiver" and "Missing Proof of Membership" information apply.
No Authorization Information Submitted (Combatant & Marshal)
We have not received the required authorization information from you through the reporting form. If the information is not received by the listed expiration date, your authorization will be removed from the database and will become invalid.
7 June 2024
Authorization cards will start being sent out early next week. They will be sent to everyone with complete and current authorizations listed in the database, even if you have an old card, even if you said you didn't need one. At some point (to be determined at a later date, yes we will give you all notice) all old cards will become invalid, regardless of the expiration date listed on them.
The database is actively being updated. At the moment of this post, the heavy marshals list is the only one showing updates (not all updates have been added yet); progress is continuing to be made and will reflect this, even later today.
Authorization submissions are still being processed. Thank you for your continued patience. As previously stated, as long as you received the automatic confirmation email after you completed your form, it was submitted and will be processed. If we have any questions about your submission, we will reach out to you.
Processing authorization submissions involves (but is not limited to): confirming the waiver is on file, confirming the proof of membership has been received in the Authorization Team inbox, and verifying the authorization with the marshal who performed it.
Authorization verification emails were sent to all marshals that were listed on incoming submissions on May 30th. If we did not have the contact information or the marshal is no longer active in the West for whatever reason, the request for verification was sent to the Kingdom Earl Marshal or appropriate Kingdom level marshal. Additional verification emails will be sent as we continue to receive submissions.
Effective June 16th we will pause accepting submissions so we can ensure all submissions are completely processed and the reporting forms can be updated with the lists of authorizing marshals. We are planning to reopen the forms by June 24th. We will post when they have been reopened.
20 May 2024
We are continuing to process the incoming authorization submissions. As long as you received the automatic confirmation email after you completed your form, your authorization we will be processed. If we have any questions about your submission, we will reach back out.
For authorizations that are still missing authorization information, we are extending expiration date to June 15th. The dates are in the process of being updated on the database.
We are aiming to begin sending out Authorization cards at the beginning of June.
Marshals, please keep an eye out for emails requesting that you verify all authorizations for which people have listed you as the authorizing marshals. For marshals that are no longer active in the West, the Kingdom Heavy Marshal will verify the authorizations.
Sir Richard of Greyefalle has joined the Authorizations Team! In the very near future, he will be able to start responding to/sending emails from the authorizations@westkingdom.org inbox. Please do not bombard him with messages/email to his personal accounts.
There is a West Kingdom Marshalate Facebook group that is intended for communication of marshalate news and information, to all those interested in the marshalate. All are welcome to join.
27 April 2024
We have gathered and reviewed the questions and feedback we've received over the last few days and have created an FAQs page. If your question is not answered, please email the Authorizations Deputy.
The decision has been made to keep an expiration date on authorization cards. Cards will be good for seven years, the same length of time as a waiver is kept on file.
24 April 2024
The West Kingdom Authorization Reporting Form has been divided into three forms: Request for a Replacement Card, Combatant Authorizations, and Marshal Authorizations.
If your combatant authorization is incomplete (i.e., missing authorizing marshal name, authorization date) your authorization will expire on May 31st and will be removed from the database on July 1st.
If your marshal entry in the database does not have the authorizing marshal and authorization date listed, you have been removed from the database and drop-down selection on the authorization reporting form.
The West Kingdom authorization cards have been divided into separate combatant authorization cards and marshal authorization cards. Old authorization cards will become invalid later this year, exact date to be determined.
Authorization cards no longer have an expiration date; authorizations have an expiration date based on their type (additional information can be found on the authorization pages).
You must have a waiver on file to be authorized and receive an authorization card. The list of waivers on file can be found on the Waivers page.
You must have proof of membership on file to be authorized as a marshal and receive an authorization card.