Software or Software as a Service Purchases

Software Purchasing Process 

All software purchases must be reviewed and approved by ENGE IT prior to purchase.

Step 1: Submit information

To begin the purchase process please contact IT (engeit@vt.edu) and provide the following information:

• • Software Name & Vendor

  • Business justification or intended usage

  • Funding source (cost center)

Step 2: Check for Existing License

Check Departmental Software Center or the Software Contract Database to see if Virginia Tech already provides the software or has an agreement with the vendor.

• If listed, please request access through IT.

• If not available, continue to Step 2.

Step 3: Obtain Vendor Quote

Request a formal quote from the vendor. Be sure the quote includes:

• • Product name/version

  • License type (user/device/site/industry)

  • Length of subscription

  • Quantity

  • Cost

Step 4: IT Review & Approval

Submit the quote to IT or coordinate with IT to have a quote created. 

• If applicable, IT will seek Low-Cost, Low-Risk approval for software that meets the criteria. 

• Otherwise, IT will coordinate with the Security Office and Procurement to complete a full software review

 Step 5: Purchase & Deployment

Following approval, IT will submit a Purchase Request in HokieMart. After submission:

• • PO issued to vendor

  • Software delivered

  • IT coordinates installation and deployment