Author Guides (EN)

Established on December 3, 2025

Last revised on December 4, 2025

Manuscript Preparation Guidelines

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1. Length and Format

• 2 to 8 pages

• Title, authors, affiliations, and abstract must be provided in both Japanese and English.

• Manuscripts must be prepared in Word or LaTeX, and submitted as PDF (A4, embedded fonts).

2. Templates

• Authors must use the official submission templates (Japanese/English Word templates; Japanese LaTeX template).

3.  Layout

• A4, two-column format

• 21 characters × 40 lines × 2 columns (approx.)

• Margins: top/bottom 25 mm; left/right 20 mm

• The first page must include:

  • • Japanese title, authors, affiliations, abstract (~300 Japanese characters)

    • English title, authors, affiliations, abstract (~100 English words)

4.  Figures and Tables

• Color is permitted

• Avoid color-dependent information (color-blind safe)

• Figure captions below figures; table captions above tables

• Minimum font size: 8 pt

5. Sections

• Section numbering: 1., 2., …; subsections as 1.1, 1.2, …

6. Notes

• If used, notes must appear as endnotes; footnotes are not permitted.

7. References

• Follow IEEE citation style:

Books:

[1] A. Author, “Book Title,” Publisher, City, Country, Year.

Journal/Conference Papers:

[1] A. Author, B. Author, “Paper Title,” in Proceedings of … , City, Country, Year, pp. X–Y.

8. Others

• For matters not covered, follow the latest IEEE Style Manual (English or Japanese translation).

Copyright Policy

1. Copyright Ownership

• Copyright of a manuscript is transferred to the Society at submission. If the manuscript is not accepted or is returned, copyright reverts to the authors. Copyright for published works (including rights under Articles 27 and 28 of the Copyright Act of Japan) belongs to the Society.

2. Author’s Rights

• Authors may reuse part or all of their own work through reproduction, translation, or adaptation, provided that the original source (X-ICT2S3 Proceedings and Collected Papers) is properly cited.

3. Online Publication

• The Society reserves the right to publish the Proceedings and Collected Papers on its official website.