AGM 2024

Annual General Meeting

 Wednesday 6th November 2024

7.00-7.30pm 

West Kirk Church Hall, West Calder 

Lead Volunteer Report

Many thanks to all leaders, parents and carers who have helped and supported the Group this past year. Major thanks to Duncan who continues to act as our Treasurer.

A special thanks to the West Kirk, whose church hall we use as our Group base. This is an excellent facility, and without its use we would struggle to be such a successful small group.

• we have maintained a section membership of approximately 60 children and young people across all sections

• Matt has joined us as section assistant in Beavers, and he and Mhairi plan the evening programme supported by David

• Cub leadership has remained stable throughout the year

• Denise stood back from scouts and Jim is currently supporting Debby, James and Maddison in running the evening programme. Maddison has decided that she wants to undertake the training to become a section leader

• we have a partnership agreement with the Catwelders Explorer Unit who meet at the Community Garden and this is working well

• as we move from an Executive Committee to a Board of Trustees, Jim is Acting Chair (we are recruiting a full-time chair) and we are recruiting parent representatives from each of our sections

• we continue to be in a stable financial position, having done our best to restrict expenditure over the past year

Thanks again to all involved.

Jim / Lead Volunteer

Scout Section Report

The scout section meets at the West Kirk Church Hall (our main base) on Thursday evenings from 7.00-8.30pm.

The running of the section is supported by Jim, Debby, James (section assistants) and Madison (young leader).

All leaders have completed scout association training and Madison plans to become a section assistant.

At the time of writing we have 18 young members.

Every six months we hold a ‘scout council’, where scouts can plan their programme.

Before the summer break they all completed their photography badge.

During this term their programme includes the local knowledge badge, chef’s badge and camp cooking, wide game and a scary ghost story at the community garden (it was scary), hobbies, astronomer and Remembrance events.

Many thanks to all leaders and parents for their support. As ever, we would welcome any parents or adults (18+) who want to become leaders or support the section in its programme.

Jim

Statement of Accounts

The approved statement of accounts is published below.

Minutes

Jim Fanning, Lead Volunteer, welcomed parents, leaders and trustees.

Mahri provided information on the Beaver programme; Kirsten provided information about the Cub Scout activities in the previous year; Stephen provided an update on Explorer activities.

Duncan summarised the high level messages from the approved accounts.

Election of Board Members

• Paul has now stood down as Chair; Jim was nominated acting Chair and this was seconded and approved

• Duncan was nominated as Treasurer; this was seconded and approved

• Existing section leaders will sit on the newly formed Board of Trustees

• Steph has agreed to sit as parent rep for the scout section; Dan has agreed to sit as Beaver parent rep 

• Once the new online scout system is live, Jim will begin to process the releavnt paperwork around these