Travel, Hotel Accommodations & Meals
We aim to make CUWiP accessible to everyone!
We aim to make CUWiP accessible to everyone!
All expenses related to lodging, meals, and conference events are included in the registration fee that was required to reserve your spot.
All expenses related to lodging, meals, and conference events are included in the registration fee that was required to reserve your spot.
All meals during the conference are covered by CUWiP (Please provide any dietary restrictions at the time of registration).
You do not need to book or arrange hotel accommodation on Friday or Saturday night.
Travel to the conference is usually paid for by your home institution. Your department head should be able to assist you if you are not familiar with your institution's reimbursement procedure.
In cases where your own department, or other sources, cannot cover travel costs, there are funds available to provide travel support, so no one has to miss out on CUWiP for financial reasons. In order to access those funds, please email cuwip23@uw.edu to request travel support before Dec 2nd 2022 . Before you book a plane ticket, or any other travel costing more than $100, you must send the organizers your travel plans to cuwip23@uw.edu to receive advance permission of reimbursement. Significant costs that are not pre-approved may not be reimbursed. Travel costs will typically be reimbursed after the conference.
In cases where your own department, or other sources, cannot cover travel costs, there are funds available to provide travel support, so no one has to miss out on CUWiP for financial reasons. In order to access those funds, please email cuwip23@uw.edu to request travel support before Dec 2nd 2022 . Before you book a plane ticket, or any other travel costing more than $100, you must send the organizers your travel plans to cuwip23@uw.edu to receive advance permission of reimbursement. Significant costs that are not pre-approved may not be reimbursed. Travel costs will typically be reimbursed after the conference.
COVID restrictions
COVID restrictions
Seattle is safely open!
Seattle is safely open!
You can find more specific information at Visit Seattle Travel Advisory.
You can find more specific information at Visit Seattle Travel Advisory.
Conference Site: University of Washington, Seattle
Conference Site: University of Washington, Seattle
The UW CUWiP will be held at several locations at the University of Washington.
The UW CUWiP will be held at several locations at the University of Washington.
All locations are within walking distance of each other and participants will be expected to walk between event locations. Keep in mind that the winter in Seattle may be cool and rainy, so come prepared with warm clothes and rain gear! If you have accessibility concerns, contact the organizers at cuwip23@uw.edu to arrange transportation.
All locations are within walking distance of each other and participants will be expected to walk between event locations. Keep in mind that the winter in Seattle may be cool and rainy, so come prepared with warm clothes and rain gear! If you have accessibility concerns, contact the organizers at cuwip23@uw.edu to arrange transportation.
All of these locations are search-able on Google Maps, but we have included a map below that shows all conference buildings (with purple stars), hotels (with a green bed), the UW light rail stations (with a blue bike), and our favorite coffee/restaurants (with red icons) - but feel free to ask us for more recommendations!
All of these locations are search-able on Google Maps, but we have included a map below that shows all conference buildings (with purple stars), hotels (with a green bed), the UW light rail stations (with a blue bike), and our favorite coffee/restaurants (with red icons) - but feel free to ask us for more recommendations!
Address: 4001 E Stevens Way NE, Seattle, WA 98195
Address: 4001 E Stevens Way NE, Seattle, WA 98195
Saturday & Sunday Workshops: UW Physics-Astronomy Building (PAB) and Auditorium (PAA)
Saturday & Sunday Workshops: UW Physics-Astronomy Building (PAB) and Auditorium (PAA)
The Physics/Astronomy building is located on the North-East corner of the intersection of 15th Ave NE and NE Pacific Street.
Address: 3910 15th Ave NE, Seattle, WA 98112
Address: 3910 15th Ave NE, Seattle, WA 98112
Saturday's Career Fair & Dinner: UW Husky Union Building (HUB) 211, North Ballroom, and HUB 250
Saturday's Career Fair & Dinner: UW Husky Union Building (HUB) 211, North Ballroom, and HUB 250
Address: 4001 E Stevens Way NE, Seattle, WA 98195
Address: 4001 E Stevens Way NE, Seattle, WA 98195
Traveling to Seattle
Traveling to Seattle
The University of Washington (UW) has a campus located in Seattle, Washington in the Pacific Time Zone (PST). Getting to University of Washington, Seattle is easily accessible.
The University of Washington (UW) has a campus located in Seattle, Washington in the Pacific Time Zone (PST). Getting to University of Washington, Seattle is easily accessible.
Reminder: if you are requesting travel reimbursement, you must send the organizers your travel plans for approval (email: cuwip23@uw.edu) before booking!
Reminder: if you are requesting travel reimbursement, you must send the organizers your travel plans for approval (email: cuwip23@uw.edu) before booking!
Airplane
Airplane
Seattle is serviced by the Seattle-Tacoma International Airport (Sea-Tac, Airport Code: SEA), which hosts flights on all major airlines. Sea-Tac is located about 20 miles from the University. Driving from the airport to the University or vice-versa usually takes less than a half hour.
Seattle is serviced by the Seattle-Tacoma International Airport (Sea-Tac, Airport Code: SEA), which hosts flights on all major airlines. Sea-Tac is located about 20 miles from the University. Driving from the airport to the University or vice-versa usually takes less than a half hour.
Please find inexpensive flights (economy only, round trip, and book EARLY).
Please find inexpensive flights (economy only, round trip, and book EARLY).
Arrival: If you would like to attend the lab tours, you should plan on arriving at Sea-Tac before 1:30 pm on Friday, January 18. If you would like to go straight to the Welcome Address, you should plan on arriving at Sea-Tac before 4 pm. If you are hungry upon arrival, we recommend eating before exiting the terminal (it's still a long commute).
Arrival: If you would like to attend the lab tours, you should plan on arriving at Sea-Tac before 1:30 pm on Friday, January 18. If you would like to go straight to the Welcome Address, you should plan on arriving at Sea-Tac before 4 pm. If you are hungry upon arrival, we recommend eating before exiting the terminal (it's still a long commute).
Departure: Sea-Tac is a busy major international airport. It is recommended to arrive 2 hours early for domestic flights. If you plan to stay through the Closing Comments, you should plan on a flight leaving no earlier than 4:30 pm on Sunday, January 22nd.
Departure: Sea-Tac is a busy major international airport. It is recommended to arrive 2 hours early for domestic flights. If you plan to stay through the Closing Comments, you should plan on a flight leaving no earlier than 4:30 pm on Sunday, January 22nd.
Getting from the Airport to the University of Washington
Getting from the Airport to the University of Washington
We highly recommend using the Link light rail (information below) to commute between Sea-Tac and all conference locations. Please note: this is a 45-50 min commute, so add that to your plans.
We highly recommend using the Link light rail (information below) to commute between Sea-Tac and all conference locations. Please note: this is a 45-50 min commute, so add that to your plans.
From the arrivals hall at Sea-Tac Airport, follow the signs for Link Light Rail; the station is a short walk from the terminal on the far side of the parking garage. Tickets must be purchased at the station before boarding. The cost is $3.25 and can be paid in cash or with a credit/debit card.
From the arrivals hall at Sea-Tac Airport, follow the signs for Link Light Rail; the station is a short walk from the terminal on the far side of the parking garage. Tickets must be purchased at the station before boarding. The cost is $3.25 and can be paid in cash or with a credit/debit card.
A taxi ride from the airport to the University usually costs approximately $50. Seattle Yellow Cabs are available on the 3rd floor of the parking garage. Call 206-622-6500 or use the curbside phones on the baggage claim level to make arrangements.
A taxi ride from the airport to the University usually costs approximately $50. Seattle Yellow Cabs are available on the 3rd floor of the parking garage. Call 206-622-6500 or use the curbside phones on the baggage claim level to make arrangements.
Shuttle Express provides 24-hour door-to-door van service to and from the airport. It is the suggested method for transportation from the airport as it will drop you off in front of your hotel or Conference locations, and is convenient if you are traveling with luggage.
Shuttle Express provides 24-hour door-to-door van service to and from the airport. It is the suggested method for transportation from the airport as it will drop you off in front of your hotel or Conference locations, and is convenient if you are traveling with luggage.
Courtesy phones are available at Sea-Tac airport for Shuttle Express. Call 425-981-7000 or 1-800-487-7433, or make reservations online.
Courtesy phones are available at Sea-Tac airport for Shuttle Express. Call 425-981-7000 or 1-800-487-7433, or make reservations online.
Seattle has a great bus service, refer to Metro Transit buses. The Metro system is the most economical means of transportation, but is not recommended if you are arriving late or traveling with a lot of luggage.
Seattle has a great bus service, refer to Metro Transit buses. The Metro system is the most economical means of transportation, but is not recommended if you are arriving late or traveling with a lot of luggage.
Buses usually come every 10 minutes for most of the day. Fare is $2.75 (exact change required) depending on the time of day and the ride takes about 20 minutes. Buses stop along University Way, one block from the UW campus.
Buses usually come every 10 minutes for most of the day. Fare is $2.75 (exact change required) depending on the time of day and the ride takes about 20 minutes. Buses stop along University Way, one block from the UW campus.
Train
Train
Seattle is serviced by Amtrak. To get to the conference from the train station, we recommend the use of the Link Light Rail (see below for more information). The train station is conveniently located less than a 5 min walk to the International District Link Light Rail stop.
Seattle is serviced by Amtrak. To get to the conference from the train station, we recommend the use of the Link Light Rail (see below for more information). The train station is conveniently located less than a 5 min walk to the International District Link Light Rail stop.
Bus
Bus
Seattle is serviced by Flixbus & Greyhound:
-> Flixbus: it has a stop conveniently located on 1100 NE Campus Pkwy, walking distance to the hotels.
-> Greyhound bus: To get to the conference from the bus station, we recommend the use of the Link Light Rail (see below for more information). Greyhound bus stops are conveniently located less than a 5 min walk to Link Light Rail stops.
Seattle is serviced by Flixbus & Greyhound:
-> Flixbus: it has a stop conveniently located on 1100 NE Campus Pkwy, walking distance to the hotels.
-> Greyhound bus: To get to the conference from the bus station, we recommend the use of the Link Light Rail (see below for more information). Greyhound bus stops are conveniently located less than a 5 min walk to Link Light Rail stops.
Car
Car
Seattle lies at the intersection of I-5 and I-90 and it is easily accessible by car. However, for those arriving from south of Seattle, please don't forget that you will need to drive through Seattle Downtown traffic when arriving!
Seattle lies at the intersection of I-5 and I-90 and it is easily accessible by car. However, for those arriving from south of Seattle, please don't forget that you will need to drive through Seattle Downtown traffic when arriving!
Self parking is available to hotel guests (free for students as long as they have spaces available).
Self parking is available to hotel guests (free for students as long as they have spaces available).
Traveling to University of Washington
Traveling to University of Washington
Driving to the UW Central Campus
Driving to the UW Central Campus
From the north
From the north
From I-5 southbound, take the NE 45th St exit (#169). Turn left onto NE 45th St. Continue east about one quarter mile to 15th Ave NE and turn right. Head south on 15th Ave three blocks to NE 41st St. Turn left into the Central Plaza Garage. Stop at the gatehouse inside the garage for directions and a parking permit.
From the south
From the south
Drive northbound on I-5 (do not use the express lanes), and take the NE 45th St exit (#169). Turn right onto NE 45th St. Continue east about one quarter mile to 15th Ave NE and turn right. Head three blocks south on 15th Ave to NE 41st St. Turn left into the Central Plaza Garage. Stop at the gatehouse inside the garage for directions and a parking permit.
From the east
From the east
Use State Route 520 and take the Montlake Blvd exit. Continue north on Montlake Blvd and at the first traffic light after the bridge turn left onto NE Pacific St. Proceed west to 15th Ave NE. Turn right and head north on 15th Ave to NE 41st St. Turn right into the Central Plaza Garage. Stop at the gatehouse inside the garage for directions and a parking permit.
Parking on campus
Parking on campus
If you drive, we recommend getting to campus at least 30 minutes before your scheduled visit to allow time to park and find your way to the conference. When you arrive, visit one of the gatehouses to purchase a permit. The gatehouse attendant will direct you to a parking lot. West Gatehouse - NE 40th Street (15th Ave. NE at Grant Lane) is the closest gatehouse to the conference.
If you drive, we recommend getting to campus at least 30 minutes before your scheduled visit to allow time to park and find your way to the conference. When you arrive, visit one of the gatehouses to purchase a permit. The gatehouse attendant will direct you to a parking lot. West Gatehouse - NE 40th Street (15th Ave. NE at Grant Lane) is the closest gatehouse to the conference.
You need a parking permit Friday, 6 am - 9 pm and Saturday, 7 a.m. - noon. Sunday is a FREE parking day. Check more information on the UW Transportation website.
You need a parking permit Friday, 6 am - 9 pm and Saturday, 7 a.m. - noon. Sunday is a FREE parking day. Check more information on the UW Transportation website.
Link Light Rail
Link Light Rail
The Link Light Rail is a very easy, eco-friendly and economic way of getting to the conference hotels from the airport, train or bus stations.
The Link Light Rail is a very easy, eco-friendly and economic way of getting to the conference hotels from the airport, train or bus stations.
The airport has its own link light rail stop at SeaTac/Airport.
The train station is located less than a 5 min walk to the International District stop.
The bus stop is located less than a 5 min walk to the Stadium stop.
The University Inn and Watertown Hotels are closer to the U District station.
The conference sites are accessible from both the U District and University of Washington stations. You can find them in the link station map or the map at the top of this page.
The conference sites are accessible from both the U District and University of Washington stations. You can find them in the link station map or the map at the top of this page.
Conference Hotels
Conference Hotels
From the hotels, it is a 15-20 min walk to all campus locations. Rooms are provided for attendees for the nights of January 20th and 21st only. All rooms have two beds and will be shared between two attendees. A roommate request will be included in the registration but if you do not have one you will be randomly assigned. Due to the close proximity, attendees will be expected to walk from their lodging location to conference locations. If you have accessibility concerns, contact the organizers at cuwip23@uw.edu to arrange transportation. Special requests, in general regarding hotels, may be made by emailing us cuwip23@uw.edu.
From the hotels, it is a 15-20 min walk to all campus locations. Rooms are provided for attendees for the nights of January 20th and 21st only. All rooms have two beds and will be shared between two attendees. A roommate request will be included in the registration but if you do not have one you will be randomly assigned. Due to the close proximity, attendees will be expected to walk from their lodging location to conference locations. If you have accessibility concerns, contact the organizers at cuwip23@uw.edu to arrange transportation. Special requests, in general regarding hotels, may be made by emailing us cuwip23@uw.edu.
Upon Arrival: both hotels are 5-min walking distance from the U District Light Rail station. If you arrive before check in, bags can be stored at your hotel.
Upon Arrival: both hotels are 5-min walking distance from the U District Light Rail station. If you arrive before check in, bags can be stored at your hotel.
Leaving on Sunday: Please ensure that you check out of your room in the morning before coming to the first scheduled conference event. Bags may be stored at the conference, where a local organizing committee member will be stationed all day. Participants staying at the hotel should drop-off their luggage and park at their hotel before proceeding to the conference. Directions to the hotels can be easily found and print from Google maps. The addresses for both the hotels are listed below.
Leaving on Sunday: Please ensure that you check out of your room in the morning before coming to the first scheduled conference event. Bags may be stored at the conference, where a local organizing committee member will be stationed all day. Participants staying at the hotel should drop-off their luggage and park at their hotel before proceeding to the conference. Directions to the hotels can be easily found and print from Google maps. The addresses for both the hotels are listed below.
Conference Meals
Conference Meals
All meals will be provided during the conference from dinner on Friday, January 18th to lunch on Sunday, January 20th. These meals are covered by CUWiP registration and sponsors.
All meals will be provided during the conference from dinner on Friday, January 18th to lunch on Sunday, January 20th. These meals are covered by CUWiP registration and sponsors.
All special dietary restrictions will be accommodated. Please provide this information on the registration.
All special dietary restrictions will be accommodated. Please provide this information on the registration.
If you find yourself in need of additional meals or coffee near campus, we recommend any of the restaurants on University Way NE ("The Ave"). Please ask any local person during the conference and we will be happy to help!
If you find yourself in need of additional meals or coffee near campus, we recommend any of the restaurants on University Way NE ("The Ave"). Please ask any local person during the conference and we will be happy to help!
