Embedded Files
To submit PTO on behalf of an employee, follow the step-by-step instructions below.
If at any time you would like to view the PTO Submitted/Requested Reports, directions for accessing these reports can be found on the "Reports" page of this user guide.
📍 Please note that all screenshots and directions located within this site are taken from the UKG Pro App.
Adding PTO to an Employee's Timecard
Adding PTO to an Employee's Timecard
Hourly Employees
Hourly Employees
Managers can add PTO on behalf of employees in a similar fashion to adding a punch. You can do this by watching this example video or by following the directions below.
First, navigate to the employee timecard.
Then, ensure you have the right timeframe selected.
Then, scroll to the right to the Pay Code column. Tap in the box for the options to appear.
Here, you will select PTO.
Next, add the amount in the Amount section.
You will see multiple options to choose from, like scheduled day or half scheduled day.
Note: This will only work if the employee has a schedule on that day.
You can type in the amount, as well.
Make sure you Save.
Salaried Employees
Salaried Employees
For an exempt timecard in Kronos, you will need to Add New.
A bar will appear on the right side of the screen.
You will need to change the Paycode to PTO for external and PTO INT for internal.
Nothing is entered in the transfer area underneath the Paycode. It is left blank.
Then, select Apply at the bottom.
This will add a PTO row. Then, you will select the day and add the time (see image below)
Then, add the time by choosing the schedule time or add the amount (see image below).
Make sure you Save.
To see the end result of this process, look at the image to the right.
📢If you navigate away from the current page without saving, all of your work you have done since your last "Save" will be erased.
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