Setting up your space, equipment safety, safe work practices, and what to do in emergencies!
Practice good house-keeping. Keep an organized workspace.
You are responsible for maintaining the condition of your space.
Cleaning and trash disposal is the responsibility of the organization.
Rooms are generally off-master. Facilities crew does not come to empty trash and tidy up.
Create a schedule to take out the trash and general house-hold cleaning.
Provide instruction to membership/users on what is expected with regard to using and cleaning your space.
Schedule re-organize and purge of unnecessary items event annually (or more frequently if needed).
Chemical waste MUST be disposed of via EH&S Hazardous Waste. Do not dispose of chemical waste (including cleaning chemicals, dyes, etc) in trash cans, down drains, or outside (more details later in the presentation).
eWaste collection area will be announced shortly.
The Campus Architect mandates no drawing or painting on walls, doors, or glass facades. No permanent fixtures or markings are allowed on the facility or furnishings.
No alcohol, drugs or tobacco is allowed in the space. As delineated in the UCLA Student Code of Conduct (section 102.8), UCLA is an alcohol, drug, and tobacco free campus. There should be no alcoholic beverages or other illegal substances for the purposes of storage, consumption, or disposal in the SCC. Issues related to this should be reported immediately.
Electrical Safety
No daisy-chaining (plugging in one to the other) extension cords or power strips.
Keep cords out of the walkway and doorways.
Do not hang electrical cords from the ceiling or sprinklers unless installed by SEAS Building management or UCLA Facilities.
Make sure cords are not frayed.
Keep electrical panels clear on all sides (3 feet).
Make sure all outlets are covered.
Never use electronics, extension cords, or power strips with broken insulation.
Seismic Safety
Secure bookcases, shelving and machinery that are taller than 5 feet.
Dan Lick, danl@seas.ucla.edu, can provide assistance with securing equipment and shelves.
For organizations required to go through EH&S Safety Inspection, please complete prior to walk-through.
All tools and equipment (non-portable and without wheels) shall be secured to the floor to prevent tipping. Ensure all guards are in place for machinery.
Ensure all items/tools are adequately stored (securely in closed cabinets and/or not stacked so high they may fall).
Fire Safety
Do not hang anything from sprinklers or pipes.
Keep fire extinguishers clear at all times (at least 3 feet).
Do not block access & doorways
Do not block fire alarm pulleys.
Do not block fire alarms or smoke detectors.
Do not prop open designated fire doors.
Do not stack/store items within 18 inches of the bottom of sprinkler heads. If sprinklers are not present, do not stack/store items within 24 inches from the ceiling.
The Fire Department MUST be contacted in the event of a fire. Regardless of how small, how little damage, etc.
Access
ADA requires 3 feet access (walkways & doors).
Suggest 3 feet around equipment & tools.
Do not block doors/exits with furniture or stored items.
Contact EH&S: safetyandcompliance@ehs.ucla.edu for assistance with set-up.
Equipment should only be used as intended
If damaged, do not use!
Guards and shields must be in place.
Do not leave unattended.
Do not leave plugged in.
Authorized users shall be familiar with operator safety manual and/or Job Safety Analysis (JSA) prior to use of any piece of equipment.
Authorized users shall not deviate from safety protocol as outlined by the manufacturer.
Equipment shall be used only as intended and within the specifications set forth by the manufacturer.
Work safely and methodically. Resist rushing and ask for help when you need it.
Aisles, exits, and access to emergency equipment must be kept clear at all times.
Immediately report any problems or concerns to the club president and/or officer.
Damaged equipment or equipment that does not appear to be operating normally must not be used. Report the problem equipment to the club president and/or supervisor to be removed from service.
All guards and shields must be secured and in place prior to operating equipment.
Compressed air must not be used to clean skin or clothing. Use a vacuum to clean work area surfaces.
Housekeeping is everyone’s duty and includes cleaning up debris from machines and work areas frequently, maintaining proper equipment storage, and keeping walkways and doorways clear.
Know the location of emergency equipment.
No personal electronic devices or headphones while working at machines.
Keep hands and body parts a safe distance from moving machinery.
Remove loose jewelry, tie back hair and restrain beards.
No open-toed shoes or sandals.
Use the ‘buddy system’ (never work alone).
Make sure you are understanding the proper operating procedures of equipment and complete all necessary training.
Create an emergency & evacuation plan at the start of the year and review it quarterly. Plan ahead - you don't want to wait until the emergency happens to think about how you would handle it.
Know where your nearest eye-wash station, fire extinguisher, fire alarm, and evacuation site is located.
Keep your First Aid Kit stocked.
Create a phone-tree plan to contact necessary people (this should include your Faculty Advisor, Wes Uehara (wuehara@seas.ucla.edu), and Associate Dean Bruce Dunn (bdunn@ucla.edu).
Think about what you would do in the event of a fire, earthquake, evacuation, or active shooter situation. Here are some resources:
UCLA Student Affiars Safety, Support & Emergency page: https://www.studentaffairs.ucla.edu/guidebook/safety-and-emergency-services
UCLA EH&S Office or Emergency Management page: https://www.oem.ucla.edu/
In the event of an emergency
Make sure everyone is safe.
Call 911 (if necessary) or get necessary assistance. UCLA Dispatch - 310-825-1491.
All injuries and accidents need to be reported. Please notify:
Your project/activity lead,
Organization president,
Your organization’s faculty advisor,
UCLA Samueli Administration (Bruce Dunn, Associate Dean of Research & Physical Resources, bdunn@ucla.edu)
Wes Uehara, student organization helper-guy, wuehara@seas.ucla.edu.
In the event of an evacuation, please report to your evacuation site and notify a staff fire marshal on who was in your room and if your room was successfully evacuated. Depending on the nature of the evacuation, emergency responders may need to take account for the whereabouts of building occupants at the time of the evacuation.
Contact:
EH&S: safetyandcompliance@ehs.ucla.edu
Daniel Lick, danl@seas.ucla.edu
Wes Uehara, student org helper-guy, wuehara@seas.ucla.edu,
Associate Dean Bruce Dunn, bdunn@ucla.edu