Registration & Abstract Submissions

Registration is now open!
Please register via confit system.

Once completed, you will receive a confirmation email from noreply.confit@atlas.jp. Please ensure that it does not get lost in your junk mail folder.

We strongly encourage early registration, as it helps us better plan the conference and ensure a smooth experience for all attendees. Take advantage of the early registration rates and secure your spot!
TRF4 will be held as an in-person conference to encourage direct, face-to-face discussions and networking among participants; therefore, all presentations, including symposium talks, require physical attendance.
If you are traveling with family or friends, please register them as "Accompanying Persons." No registration fees are required for accompanying persons. We need these numbers for excursion planning and reporting to our sponsors, so please register them even if they do not plan to visit the conference venue with you.

Apply for "Travel Awards" on the Abstract Submission form on Confit Submission System. Closed
If you are a speaker in the proposed symposium, please request the chairperson to apply for the Travel Awards on your behalf through the symposium submission form.
   
Travel Grants for students (Application closed on May 31) Closed

• TRF4 will offer travel grants to 17 students traveling internationally, ranging from 100,000 yen to 250,000 yen, depending on their departure location.

• Decisions on student travel awards will be made by June 30.

• We plan to distribute the student travel grants on-site during the conference.

Travel Grants for Early Career Researchers (Application closed on May 31) Closed

• TRF4 will provide free on-campus accommodations for up to five nights to some (max. 10) Early-Career Researchers with a Ph.D. (the exact number of available rooms will be determined in September)

• On-campus accommodation is available for single occupants only.

• Decisions on ECR travel awards will be made by July 31.

• If ECR accommodation is being applied for, it is recommended to book a refundable hotel reservation and cancel it once the ECR accommodation is confirmed.

Submission periods:

Symposium : March 15 - April 20, 2025 (Midnight JST) Closed
The symposium acceptance decision will be made in early May.

Talks / Posters : March 15 - May 31, 2025  (Midnight UTC <--- latest time zone on earth) Closed
The acceptance decision for talks/posters will be made by June 30.

Each symposium must be themed around a single, unified topic and should include 3 or 4 oral presentations (+ 5 minutes for questions) organized by a chairperson (who can also be a presenter). The total duration of the symposium should not exceed 1 hour and 15 minutes. The chairperson is responsible for submitting the symposium proposal and for recruiting speakers. Symposia on current topics and of a multidisciplinary nature are encouraged.

As TRF4 is an in-person conference, all symposium speakers are required to attend and present in person.
Symposium proposals should include the following:

• The name, contact information, and affiliation of the symposium chairperson.

• A title

• A brief abstract describing the symposium’s objective and topics to be covered (maximum 500 words with references included).

• Up to 5 keywords.

• The title of each presentation, with a listing of proposed speakers, their affiliations and contact information. For multi-author papers, please underline the presenter. The information should be provided in the order of the presentations.

• A short abstract for each presentation (max 150 words with references)

• Abbreviations must be spelled out in full at their first use. Do not use abbreviations in the title. Use only standard abbreviations.

The talks will have a duration of 12 minutes (+ 3 minutes for questions).
Posters should be size A0 vertical (841 x 1189 mm).

Each participant may submit up to two abstracts as a first author for talks and posters at TRF4. This limit does not apply to symposium proposals, which can be submitted separately.
The first author of a submitted abstract must be the presenter.
You can find the list of Submission categories here. 

Abstracts for poster and oral presentations should include the following:

• A title that clearly defines the work addressed.

• Name and affiliation of the authors. For multi-author papers, please underline the presenter and provide their contact information.

• An abstract describing the specific goal of the study, the methods used, a summary of the results, and a conclusion. The abstract should not exceed 2000 characters (about 300 words) (references included).

• Up to 5 keywords.

• Abbreviations must be spelled out in full at their first use. Do not use abbreviations in the title. Use only standard abbreviations.

• Do not add formatting. Italic, bold, tabs or extra spaces will not appear in the final program.

• Your preference of oral or poster presentation.

• We accept submissions for planned studies, including those with ongoing or yet-to-begin data collection. Please indicate this in both the title and abstract.
  
  Submissions for talks and posters will be accepted via the Confit submission system. Closed