Attendees Resources

Campus

Komaba Campus is strictly a smoke-free environment. Smoking is prohibited except in the designated smoking area.

Wifi Access at TRF4

All participants can connect to the campus Wi-Fi network via eduroam. We kindly ask you to set up your eduroam account before arriving at the conference to ensure a smooth connection on site.
For participants who do not have access to eduroam, a limited number of guest accounts will be available at the registration desk on a first-come, first-served basis.

TRF4 Accessibility

Most areas of the TRF4 venue are wheelchair accessible. Please note, however, that in Room 2 (Lecture Hall at West B1), while the audience seating area is wheelchair accessible, the speaker podium is located beneath a staircase and cannot be accessed by wheelchair. If you are scheduled to present in Room 2 and require a wheelchair-accessible podium, please contact us in advance so we can arrange for your session to be moved to a different room. We sincerely apologize for this inconvenience and appreciate your understanding.

Lunch

Coffee, Water, Refreshments

A water server will be available for TRF4 attendees—please bring your own water bottle to help reduce waste.
A self-service coffee/tea station will be available throughout the conference.
Freshly brewed coffee and refreshments will be served during scheduled coffee breaks.

Symposium

Presenters will be required to transfer their presentation files to the designated computer before the session.
Please prepare your presentation in either pptx or pdf format. If you would like to use another format, please let us know in advance.

The time allocations shown for each speaker are provisional; the actual distribution of time, including the duration of individual talks, is at the discretion of the symposium chair.
The total duration of the symposium should not exceed 1 hour and 30 minutes.

Oral sessions

Please arrive at the room 15 minutes before the session begins.
Presenters are required to transfer their presentation files to the designated computer.
Please prepare your presentation in either pptx or pdf format. If you would like to use another format, please let us know in advance.
If you prefer that your presentation slides not be photographed, please indicate this on your slides.
Each talk will be 12 minutes, followed by 3 minutes for questions.
Presentation times will be strictly enforced: the slides will be advanced to the next presenter at 14 minutes, and both talks and questions will be cut off at the scheduled end time.

Posters

Posters should be size A0 vertical (841 x 1189 mm).
Poster boards will be available from 8 am. Please put up your poster upon arrival.
Presenters with odd- and even-numbered posters are assigned specific time slots. During your assigned slot, you are expected at your poster.

Outside of these times, presenters are encouraged to be available whenever possible during the poster session (12:00–16:15).
We will have “NO PHOTO” stickers available. If you prefer that your poster not be photographed, please place one of these stickers on your poster.

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