Tech for Visits

Design Team

Hardware to bring: SB

1. Susan and Jess's Phone with Meeting Owl App

2. Yeti microphone

3. Susan's Mac

4. Susan's TTT Mac

5. Meeting owl

6. Tablet

Cables to check: JF

1. Extension cord

2. Longer HDMI

3. Yeti Mini USB

4. Meeting Owl 3 cords

5. Mac Power Cords x 2

6. Anker Adaptor - USB-C to USB-3

Room Setup

1. DS: Close curtains

2. DS: Overhead Fluorescents on

3. DS: Studio Lighting in the Corners and facing up on the ceiling for indirect light

4. DG of Chairs around 20

5. Susan and Celeste and Elise in front of the TV facing group

6. Group around and facing tv

7. Remove any other clutter in the room/table

8. See the image

9. Jae Lee - set out the yes no etc cards and explain briefly in the beginning of presentation

Software Setup

7. SB: Record in Camtasia

   • 2 machines

8. SB/JF/Kendal Phone with Meeting Owl installed

9. DS: Use and set TV volume to 28

10. DS on Remote

11. JF: Use yeti microphone for audio in

12. JF: Bring additional laptop in case

Research Team: CC

1. CC pick up the van

2. Name Tags

   1. CC Bring Pens

   2. CC Bring toys

3. Director of Traffic Upstairs with nametags Deepak G Yevgenia - by there for signup confirmation: Near Peers meet who you are assigned Jess the Therapist and Ashley: Welcoming introduction to a near peer - near peers choose their peer 

4. Director of Traffic Downstairs: Julia HL Nivi/Trevor/Amanda

5. When we are in group with the Pros and Caregivers, researchers to be on outside for notes.

6. When we are with teens, near peers will sit every other space.

7. CC - Bring Tablet for Consent Forms

8. Add consent 

9. Pen for Tablet

10. Yevegenia: Someone is checking consent forms

11. Yevgenia: Key for forms and Unique ID

12. CC Set up the tablet and bring it

13. Yevgenia - printed QR Code with call to action to fill out the consent form (If you have not filled out the consent form go here)

14. Notes hand written - body language: Nivi + _____

15. Transcript directly: _______________

16. Fast typers Veronica and Peter - transcription back up

17. Bring Flyers - CC

18. Watch for Cups in front of the Meeting Owl

19. Bring Fidget toys to all focus groups - CC

20. Elise - revised switchboard and paper consent

21. Change time to 1.5 hours.

    1. Run by CFC

22. SB/CC Change the word issues with eye contact in the slides to decreased eye contact. difficulty in maintaining eye contact or have excessive eye contact - feel uncomfortable with eye contact. - masking

23. CC cut questions - just skip the slide - control click then sip

24.