Embedded Files
Bottom line, there is no easy way to make copies of files as google docs, straight into your new google account with a different domain. But... there is always a work-around. Here are my 2 recommendations.
Bottom line, there is no easy way to make copies of files as google docs, straight into your new google account with a different domain. But... there is always a work-around. Here are my 2 recommendations.
Recommendation #1
Download --> Upload
Download --> Upload
Step 1:
Step 1:
In your "My Drive" create a new folder called "to transfer" (or any other name that you wish. )
For files in a "Team Drive" - start at step 2.
Step 2:
Step 2:
Select the folder that you want and then "Download"
Step 3:
Step 3:
In you downloads folder open the .zip file that you just download and "unzip" or "extract"
Step 4:
Step 4:
Drag the extracted folder into your new drive account
Pros:
Pros:
- Fastest method - You can transfer multiple files and folders within folders in one go
- Ideal method if transferring to a Microsoft One Drive
Cons:
Cons:
- all files will be converted to a universal document format (.docx, .xlsx, .pptx - Microsoft file formats) not google docs. Some formatting may alter within documents (mostly if you have tables or fancy fonts)
Recommendation #2
Share and make a copy
Share and make a copy
Step 1:
Step 1:
Share the desired folders and files with your new account.
Step 2:
Step 2:
In your new account - highlight the files (not folders) and select "Make a copy"
Pros:
Pros:
- Your files will remain in google format
Cons:
Cons:
- You can only do this with files, not folders
- Your new files will all be called "copy of..."
Caution: Using "Transfer your content" is not recommended. This will transfer all files and emails that your @jisedu.or.id has access to. Including all google classroom student files and duplicates, all documents that you have editing rights for. That is a lot of useless files! I DO NOT RECOMMEND!
Caution: Using "Transfer your content" is not recommended. This will transfer all files and emails that your @jisedu.or.id has access to. Including all google classroom student files and duplicates, all documents that you have editing rights for. That is a lot of useless files! I DO NOT RECOMMEND!
Option 3
Google Take-out (creates a backup)
Google Take-out (creates a backup)
Google Takeout - or Google Download is designed to back up your files and data. By doing this you will be able to select the files, app data and settings that you wish to take with you. Selecting All is not recommended! As this will include all files that have been share with you.
Google take out allows you 'zip' your My Drive and take it with you to upload into your next account.
NOTE: files in team drive are not 'owned' by you in the eyes of take-out. So if you have files in a team drive that you wish to still access, either;
a. Share yourself (your new / personal email) on the individual documents that you wish to have access to - benefit: continues to be a live document still used at JIS.
b. Make a copy and add it to your "My Drive"
c. Download your files
Click here to get started - https://takeout.google.com/settings/takeout
Digital Transition for Leavers
- Click here to see the JISnet page with all the resources for leaving teachers. Including information if you plan to buy your laptop.
Check out my Google Takeout Video and remember that all shared files and files in Team Drive that you would like to take must be downloaded then uploaded to your personal or new school GMail account.
What is Google Takeout?
What is Google Takeout?
Google Takeout is a service that Google offers its users to make it easy to export your data. It’s the most simple way to manage your account(s) and the information and date you’ve accumulated over the years.
There are plenty of reasons to use Google Takeout including the following examples:
- Exporting a collection of photos to a desktop PC for bulk editing
- Organizing and streamlining of contacts
- Saving local copies of data to a hard drive to free up space in Google Drive
- Duplicating bookmarks for a web browser
- Migrate your old blog to a new platform
Regardless of whether you’re proactively backing things up, quitting a service out of anger, or simply keeping a copy of stuff for posterity, Google Takeout is here to help.
What Can you Export?
What Can you Export?
There are dozens of Google services with data or files that you can export. Chief among them are things like Google Drive documents, Calendar appointments, Photos, Maps places and reviews, Bookmarks, Contacts, and Gmail. At last check, we found some 54 sources of data to export.
The best thing about Google Takeout is that it’s not an “all or nothing” experience. If you’re looking to just export your Contacts, that’s possible. Or, if you want to select a handful of particulars, that’s fine, too. Of course, there is the option to grab it all.
When exporting your data you will be able to do so in zip or .tgz file types spread out over large files. Google defaults to 2GB but you can choose from 1GB, 2GB, 4GB, 10GB, and 50GBoptions.
As to where your files go is entirely up to you. The default setting is to email you a download link but you can also export to Drive, Dropbox, OneDrive, and Box. If you have accounts with one of those services, we recommend that for quicker data management. Do note that this counts toward your storage quota and could put you into overage.
How to Export with Google Takeout
How to Export with Google Takeout
We have to give it to Google here as the process is quite simple. There’s no hiding behind multiple layers and things couldn’t be more obvious.
Head to takeout.google.com from your computer where you might be prompted to sign in with your Google account.
Select the data that you want to export using the toggles. By default you’ll find that everything is switched on but a button makes it easy to select “none”. If you’re just here to back up one or two things, start by switching to none and then pick through your desired services.
Once you determined what you want to export, and in what format, click on the Create Archive button. Now, this part could take some time. If you’ve got thousands of photos stored through Google, or have a bunch of data, you might be in for a wait. This could be anywhere from a couple of minutes for 250MB up to a half hour for a few gigabytes — or longer.
Things to Know
Things to Know
There are a couple of other things to know about Google Takeout before starting with the process.
- The archive you create expires in about seven days
- An expired archive doesn’t mean your data is expired, but it’s not the most recent information
- Google allows each archive to be downloaded 5 times
- You may be required to enter your password to download the archive
- If you have two-factor authentication/Two-Step Verification set up, you’ll be prompted to enter in a pass code.
AndroidGuys. “Google Takeout: What Is It and How Do You Use It?” AndroidGuys, 19 Oct. 2018, https://www.androidguys.com/tips-tools/google-takeout-what-is-it-how-use-it/.
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