Info for Parents


Parents/caregivers must phone the school office to advise of any absence from school and the reason why, or leave a text message on the school cell phone 027 713 9959. If we do not know why your child is not here we have to class them as truant on the Ministry of Education’s database. Students should bring a note from parents/caregivers explaining their absence, on their return to school.


In case of accidents or illness at school, essential first aid will be carried out in the medical room by staff that have had First Aid training. In the event of a more serious accident/illness, we will contact you or your emergency phone contact person. If we are unable to contact anyone, we make the best possible decision on your behalf. If your child has any health or associated problems requiring immediate treatment please inform the office. Parents will be informed as to any head injuries that occur with their child.


Whole school assemblies are held on Friday each week at 1.45pm in the school hall. Parents are welcome to attend.


If your child rides a bike to school please ensure they can ride safely and that a safety helmet is worn. Bicycles should be securely locked into the bicycle stands in front of the office. Bicycles are not to be ridden in the school grounds (unless part of a planned programme).


In the interests of pupil safety, parents are requested not to bring their cars into the school grounds, unless they park in the ‘parent/visitor’ car park or unless they are collecting a sick or injured child.

Civil Defence

If a Civil Emergency occurs, students will be kept at school until a known adult collects them. Regular fire and earthquake drills are held at school for all staff and students. The emergency plan is on the school website.

Class Trips

A number of trips are planned each year to enhance the school programme. Parents are advised of the nature and cost of each trip and your permission is sought. Every effort is made to keep costs to a minimum. Parent help is welcome and essential to enable us to make trips.

Communication with the school

Communication is encouraged between staff and parents/caregivers. If you have any matters you wish to discuss with a staff member, contact them so an appointment can be made. The principal is happy to meet with parents and an appointment can be made through the school office.

Damage to School Property

Accidental damage and vandalism is paid for out of the school operations grant by the Board of Trustees. When a student is responsible for breakage or damage to school property through carelessness or breaking a school rule, the Board of Trustees requests that the student or parent/caregiver make a reasonable contribution towards the cost of the repair.

Dental Hub

The Dental clinic is situated only at Titahi Bay School. Bee Healthy Clinic, Kura Street opening hours 8am – 4.30pm Phone number 0800 825 583 Opt.1. The Mobile Unit comes here from time to time for routine check ups.


Students are required to wear sunhats which protect the face, neck and ears when they are outside at school during the summer months. SPF 30+ broad spectrum, water resistant sunscreen is provided for student use during this time but we request you put some on your child before they leave home as well. Clothing should be practical and suitable for normal school activities.

Emergency Contact

Please keep the school informed of changes of your work or home telephone numbers, cellphones and email addresses. We need an emergency contact(s) in case your child is unwell at school.


Children may officially enrol on their fifth birthday. A copy of their birth certificate will be needed to verify their age and is requested by the Ministry of Education before they are allowed to start school and their immunisation certificate to verify immunisation status. We welcome pre-visits to settle in children before they turn five and to fill in any necessary forms.


Our school is committed to the importance of ensuring that all students irrespective of gender, race or religion receive equal and fair consideration and opportunity.

Head lice

Please notify the school if you find your child has head lice and we will send a notice home asking parents/caregivers to check their child’s hair in that class to help stop the risk of your child getting them again. We also have lice/nit shampoo and combs available free of charge. Thanks to the Kids Can Foundation we also have an on-site checking and treatment service once a week. If your child needs treatment you will be contacted.


The public health nurse visits the school once a week (on Tuesdays). The nurse will check any health matters referred to her by the staff or a parent. The nurse is often involved in Health Education in the classrooms.

Sight and/or hearing tests are given to all children in their first year at school and on request of teachers or parents. If your child has any allergies or conditions which require immediate treatment, please contact the school office.

If you have any concerns about your child’s health please contact your child’s teacher or the school office. Arrangements can be made for follow up with the Public Health nurse.

Home Readers for Juniors

Home reading is an essential part of the reading process. It should be an enjoyable experience for both the child and the parent. Parents should expect some form of reading material most days. On days when this does not occur we would see this as an opportunity for parents to share a book from home or the library. Please enquire from your child’s classroom teacher for specific details of the system used in the particular room.


The school policy on homework is available. Ask your child’s classroom teacher for more details on specific programmes.

Hours of Attendance

Regular attendance of students at school is essential. Please help us develop in students the attitude of promptness for the activities of the day.

The school day is divided into three periods of 1 ½ hours each.

9.00 – 10.30 – 1st morning session

10.30-10.50 – Morning Break

10.50 – 12.30 – 2nd morning session

12.30 – 1.30 - Lunch hour

1.30 – 3.00 - Afternoon session

School Office Hours are 8.45 – 3.15pm

Telephone 236 7559

Fax 236 7959

Cellphone (Txt only) 027 713 9959


For their own safety children should not arrive at school earlier than 8.30am as teachers are busy preparing for the day and are not available for the supervision of children. If your child is absent please leave a detailed message as to why your child is away on our school answer phone or text the absentee cell phone.

If children want to go to someone’s home after school they must have their parents’ permission before they leave home in the morning.

If you need to get a message to your child during school time we will do our best to do this for you. You can help by keeping messages to a minimum and leaving plenty of time for the message to be delivered. Please ring by 2.30pm if you want a message to be delivered to a child by 3pm. You can also leave a text message on the school cell phone number above.


Our library is computerised and the collection is added to as funds allow. Classes have regular library periods. Children take books out to add to their classroom library. Library books are to

be looked after and returned by the due date. An account will be sent home if a child has lost their book. Books are also borrowed from the School Library Service collection in Wellington

Lost Property

We ask that all clothing and belongings are named. Lost property is held in the hall and you are welcome to check through this at any time.

Lunch Fundraiser

These happen occasionally. You will be notified in the newsletter of the menu along with the cost.


Lunches can be ordered daily through the school by 9.15am. The prices can change depending on our suppliers with only a little notice. Current menu and prices are advertised in the newsletter and are on the school website. Lunches are eaten inside or in a shady place outside. If your child is going home for lunch they must bring a note to inform the classroom teacher. Subway rolls are available weekly on a Thursday (order needs to be in on Wednesdays).


If children bring medication to school, please label it clearly. If it needs to be administered by staff there is a special form which needs to be filled in to give staff permission. This is available at the office. There is also an asthma form to be filled in.


Scooters may be ridden to and from school. However they must be walked in the school grounds.

Children may only ride bikes to school if they wear a cycle helmet. Bikes must be walked in the school grounds. There is a bike rack by the office. Adults riding bikes to school are also asked to walk them in the school grounds.

Footwear is essential at all times in the playground as the grass can hide lots of sharp objects.

Sun hats and sun block are strongly encouraged, particularly during the summer months.

Drink bottles need to be plastic and unbreakable.

Matches, lighters, razor blades, knives, fireworks and chewing gum are forbidden.


To keep parents/caregivers informed about school activities we send out a newsletter on Fridays with each family. It would pay to check your child’s bag or ask them for the newsletter on Friday evening. A copy is also displayed in the office foyer. The newsletters are printed on white paper. Newsletters will be posted on the school website.

Parent Involvement

The school encourages all parents and caregivers to take an active interest in the education of their children. There are opportunities to be involved at all levels whether serving on the Board of Trustees, helping in classrooms or on trips or with other activities from time to time. Remember this is how you can help us with your child’s education. If you wish to help in some way please contact the school.

Support Agencies

The school staff have regular access to pupil support agencies. These agencies either regularly check student health or are available on request from either the school or parents/caregivers. Should you require a service, request this yourself or through the class teacher/principal.

Dental Nurse 0800 825 583 Opt.1

Special Education Services 237 6670

Public Health Nurse 0272278091

Hearing/Vision tester 237 5549

Puketiro Centre 237 5222

Speech/language therapist 237 7112

Social workers in schools 0297713594

Reporting and Interviews

Interviews are held regularly throughout the year. Parents are invited to make an appointment to discuss their child’s progress with their class teacher. While these interviews are formally arranged for you to meet with teachers, you are welcome to request an interview with any teacher at any time by making an appointment.

National Standards/Ngā Whanaketanga are reported on twice a year. Mid-year reports are an estimation of your child’s progress in achieving the standards by years end. Term 4 is an overall judgement of achievement for the year. In Terms 1 and 3 a brief overview report on curriculum areas other than literacy and maths are sent home. These provide an overview of work covered and give an overall indication of how children are progressing in these areas.


There are some steps parents/caregivers should take regarding safety on the way to and from school:

Inform school if your child is going to be absent or late.

Make sure the school has your latest home, emergency contact and work numbers.

Telephone the school if your child is late home.

Know where your child is playing after school.

Contact the parents of any friend your child brings home after school.

School Photographs

These are taken each year and families are notified through the school newsletter of the date and any other arrangements that are made. They will be paid for before having them taken, but can be refunded if you do not like them.

School Charter, Policies and Procedures

These documents are on the school website.

School Donations

Titahi Bay North School does not ask for school donations, however all koha are accepted with great appreciation.


Upon enrolment and at the beginning of each school year your child will be issued with a list of stationery requirements. All stationery requirements can be purchased from the school office throughout the year.


Students are taken to Cannons Creek School for lessons once a year. These lessons are taken by fully qualified swimming instructors.

Technology Fee Yr 7/8’s only

These are currently $40 per year or $10 per term and cover material costs for the year 7 and 8 technology programme.


Please ensure that students do not bring valuable items or toys to school. The school cannot be held accountable for loss or damage to student belongings. If it is necessary for students to bring money to school they should entrust this to the class teacher for safe keeping