Info for Parents


Parents/caregivers must phone the school office to advise of any absence from school and the reason why, or leave a text message on the school cell phone 027 713 9959. If we do not know why your child is not here we have to class them as truant on the Ministry of Education’s database. Students should bring a note from parents/caregivers explaining their absence, on their return to school.


In case of accidents or illness at school, essential first aid will be carried out in the medical room by staff that have had First Aid training. In the event of a more serious accident/illness, we will contact you or the emergency phone contact person(s). If we are unable to contact anyone, we make the best possible decision on your behalf. If your child has any health or associated problems requiring immediate treatment please inform the office. Parents will be informed as to any head injuries that occur with their child.


Whole school assemblies are held on Friday each week at 1.45pm in the school hall. Parents are welcome to attend.


If your child rides a bike or scooter to school please ensure they can ride safely and that a safety helmet is worn. Bicycles and scooters should be securely locked into the bicycle stands in front of the office. Bicycles and scooters are not to be ridden in the school grounds (unless part of a planned programme).


In the interests of pupil safety, parents are requested not to bring their cars into the school grounds, unless they park in the ‘parent/visitor’ car park.

Civil Defence

If a Civil Emergency occurs, students will be kept at school until a known adult collects them. Regular fire and earthquake drills are held at school for all staff and students. The emergency plan is on the school website.

Class Trips

A number of trips are planned each year to enhance the school programme. Parents are advised of the nature and cost of trips (other than local ones which are walked to and from) and your permission is sought. Every effort is made to keep costs to a minimum. Parent help is welcome and essential to enable us to make trips.

Communication with the school

Communication is encouraged between staff and parents/caregivers. If you have any matters you wish to discuss with a staff member, contact them so an appointment can be made. The principal is happy to meet with parents and an appointment can be made through the school office.

Damage to School Property

Accidental damage and vandalism is paid for out of the school operations grant by the Board of Trustees. When a student is responsible for breakage or damage to school property through carelessness or breaking a school rule, the Board of Trustees will request that the student or parent/caregiver make a reasonable contribution towards the cost of the repair.

Dental Hub

The Dental clinic for all Bay schools is situated at Titahi Bay School. Bee Healthy Clinic, Kura Street opening hours 8am – 4.30pm Phone number 0800 825 583 Opt.1. The Mobile Unit comes to TBNS from time to time for routine check ups.


Students are required to wear wide brimmed sunhats which protect the face, neck and ears when they are outside at school during the summer months. SPF 30+ broad spectrum, water resistant sunscreen is provided for student use during this time but we request you put some on your child before they leave home as well. Clothing should be practical and suitable for normal school activities. Children should always be sent to school with suitable footwear on. They must not arrive barefooted as many activities during the learning day will require footwear for safety.

Emergency Contact

Please keep the school informed of changes of your work or home telephone numbers, cellphones and email addresses. We need an emergency contact(s) in case your child is unwell at school.


Children may officially enrol on their fifth birthday and must be enrolled by age 6. A copy of their birth certificate or passport will be needed to verify their age before they are allowed to start school. Immunisation certificates to verify immunisation status must also be provided. We welcome pre-visits to settle the children in before they turn five. Up to 4 visits over a 4 week period prior to starting is recommended.


Our school is committed to the importance of ensuring that all students irrespective of gender, race or religion receive equal and fair consideration and opportunity.

Head lice

Please notify the school if you find your child has head lice and we will send a notice home asking parents/caregivers to check their child’s hair in that class to help minimise your child getting them again. We also have lice/nit shampoo and combs available free of charge thanks to the Kids Can Foundation.


The public health nurse visits the school once a week (on Tuesdays). The nurse will check any health matters referred to her by the staff or a parent. The nurse is often involved in Health Education in the classrooms.

Sight and/or hearing tests are given to all children in their first year at school and on request of teachers or parents. If your child has any allergies or conditions which require immediate treatment, please contact the school office.

If you have any concerns about your child’s health please contact your child’s teacher or the school office. Arrangements can be made for follow up with the Public Health nurse.

Home Readers for Juniors

Home reading is an essential part of the reading process. It should be an enjoyable experience for both the child and the parent. Parents should expect some form of reading material most days. On days when this does not occur we would see this as an opportunity for parents to share a book from home or the library. Please enquire from your child’s classroom teacher for specific details of the system used in the particular room.


The school policy on homework is available in the Schooldocs section of the website. Ask your child’s classroom teacher for more details on specific classroom programmes and approaches.

Hours of Attendance

Regular attendance of students at school is essential. Children need to be at school no later than 8.50am each morning and they need to be away from school by 3.15pm each afternoon..

The school day is divided into three periods of 1 ½ hours each.

9.00 – 10.30 – 1st morning session

10.30-10.50 – Morning Break

10.50 – 12.30 – 2nd morning session

12.30 – 1.30 - Lunch hour

1.30 – 3.00 - Afternoon session

School Office Hours are 8.45 – 3.15pm

Telephone 236 7559

Fax 236 7959

Cellphone (Txt only) 027 713 9959


For their own safety children should not arrive at school earlier than 8.30am as teachers are busy preparing for the day and are not available for the supervision of children. If your child is absent please leave a detailed message as to why your child is away on our school answer phone or text the absentee cell phone.

If children want to go to someone’s home after school they must have their parents’ permission before they leave home in the morning.

If you need to get a message to your child during school time we will do our best to do this for you. You can help by keeping messages to a minimum and leaving plenty of time for the message to be delivered. Please ring by 2.30pm if you want a message to be delivered to a child by 3pm. You can also leave a text message on the school cell phone number above (no later than 2.30pm).


Our library is computerised and the collection is added to as funds allow. Classes have regular library periods. Children take books out to add to their classroom library. Library books are to be looked after and returned by the due date. An account will be sent home if a child has lost their book.

Lost Property

We ask that all clothing and belongings are named. Lost property is held in the office and you are welcome to come and check through this at any time.

Lunch Fundraisers

These happen occasionally (generally sausage sizzles). You will be notified in a newsletter of the menu along with the cost.


Lunches can be ordered daily through the school by 9.15am. Current menu and prices are advertised in the newsletter and are on the school website (in the doc station area). Lunches are eaten inside or in a shady place outside. If your child is going home for lunch they must bring a note to inform the classroom teacher. Subway rolls are available weekly on a Thursday (orders needs to be in on Wednesdays).


If children bring medication to school, please label it clearly. If it needs to be administered by staff there is a special form which needs to be filled in to give staff permission to do this. This form is available from the office. There is also an asthma medication form to be filled in.


Scooters may be ridden to and from school. A suitable safety helmet is recommended. Scooters must be walked in the school grounds.

Children may only ride bikes to school if they wear a cycle helmet. Bikes must be walked in the school grounds. There is a bike rack by the office. Adults riding bikes to school are also asked to walk them in the school grounds.

Footwear is essential at all times in the playground as the grass can hide lots of sharp objects.

Sun hats and sun block are strongly encouraged, particularly during the summer months.

Drink bottles need to be plastic and unbreakable.

Matches, lighters, razor blades, knives, fireworks and chewing gum are forbidden.


To keep parents/caregivers informed about school activities we send out a newsletter on Fridays with each family. It would pay to check your child’s bag or ask them for the newsletter on Friday evening. A copy is also displayed in the office foyer and on the website (in the doc station area). The newsletters are printed on white paper.

Parent Involvement

The school encourages all parents and caregivers to take an active interest in the education of their children. There are opportunities to be involved at all levels whether serving on the Board of Trustees, helping in classrooms or on trips or with other activities from time to time. Remember this is how you can help us with your child’s education. If you wish to help in some way please contact the school.

Support Agencies

The school staff have regular access to pupil support agencies. These agencies either regularly check student health or are available on request from either the school or parents/caregivers. Should you require a service, request this yourself or through the class teacher/principal.

Dental Nurse 0800 825 583 Opt.1

Special Education Services 237 6670

Public Health Nurse 0272278091

Hearing/Vision tester 237 5549

Puketiro Centre 237 5222

Speech/language therapist 237 7112

Social workers in schools 0297713594

Reporting and Interviews

Interviews are held regularly throughout the year. Parents are invited to make an appointment to discuss their child’s progress with their class teacher. While these interviews are formally arranged for you to meet with teachers, you are welcome to request an interview with any teacher at any time by making an appointment.

Reading/Panui, Writing/Tuhituhi and Maths/Pangarau are reported on twice a year (end of Term 2 and end of Term 4). In Terms 1 and 3 a brief overview report on curriculum areas other than literacy and maths are sent home. These provide an overview of work covered and give an overall indication of how children are progressing in these areas.


There are some steps parents/caregivers should take regarding safety on the way to and from school:

- Inform school if your child is going to be absent or late.

- Make sure the school has your latest home, emergency contact and work numbers.

- Telephone the school if your child is late home.

- Know where your child is playing after school.

-Contact the parents of any friend your child brings home after school.

School Photographs

These are taken each year and families are notified through the school newsletter of the date and any other arrangements that are made. They will be paid for before having them taken, but can be refunded if you do not like them.

School Charter, Policies and Procedures

These documents are on the school website in the Schooldocs section (see homepage).

School Donations

Titahi Bay North School does not ask for school donations, however all koha are accepted with great appreciation.


Upon enrolment and at the beginning of each school year your child will be issued with a list of stationery requirements. All stationery requirements can be purchased from the school office throughout the year.


Students are taken to a local indoor pool facility for lessons once a year. These lessons are taken by fully qualified swimming instructors.

Technology Fee Yr 7/8’s only

These are currently $50 per year and cover material costs for the year 7 and 8 technology programme.


Please ensure that students do not bring valuable items or toys to school. The school cannot be held accountable for loss or damage to student belongings. If it is necessary for students to bring money to school they should entrust this to the class teacher for safe keeping.

Behaviour Management Procedures

At Titahi Bay North School we operate under the maxim that busy, happy, engaged students tend to be well behaved students.

Managing behaviour relies on applying expectations and strategies to promote positive student behaviour. We’re whanau here at TBNS so we look after, look out for and care about one another.


-We have policies and procedures in School docs on this area

-Teachers work to maintain positive learning environments and relationships with students

- We make clear statements of expected behaviour known to staff, parents, and students

- All members of the school, including the students themselves, have a responsibility to recognise bullying and to take action when they are aware of it happening

-We use a number of approaches to try to address unacceptable behaviour

-The school uses procedures outlined by the Ministry of Education for the stand-down, suspension or exclusion of students in cases of extreme and persistently bad behaviour

-Individual programmes and strategies for students with particular behaviour difficulties are devised with staff, parents and outside agencies as necessary, and these students may be dealt with outside the school's usual behaviour plan.

What is expected from TBNS students

Conduct in class and the playground

- We are kind and use good manners.

- We are respectful to each other and all staff and visitors.

- We take responsibility for our actions.

- We try to ‘be nice’

- We are kind and respectful to each other and we play friendly games.

- We display fair play.

- We take responsibility for our actions.

- We try to solve problems in a fair manner. If that is hard, we ask a teacher to help.

- We make positive choices.

- We talk to each other and try to work out the problems. If that is hard, we ask a teacher for their help.

- We don’t hurt people or property.

- We take ownership of our learning.

- We always try our best in all we do.

- If we are not sure we ask.

- We listen to others carefully.

- We work independently when asked.

- We cooperate with others.

- We share the playground, courts and fields.

- We encourage one another to learn and try new things.

- We value our own property and other people’s property.

- We treat the resources we get to use carefully and look after things, putting them away when finished with.

- We value our own and other people’s property.

- We value and look after school property.

- We return all school equipment borrowed.

We utilise our weekly assembly time to talk about expectations, desired behaviours, areas we need to focus on and/or things that need to stop (or start) happening. These weekly reminders and expectations are then reinforced consistently by all staff. Weekly assembly is, also, a time when good behaviour and meeting expectations is acknowledged, celebrated and recognised.

But when things do go wrong (as they do sometimes…)

At TBNS we utilise the A-B-C model of behaviour analysis and management in trying to identify the causes of negative behaviour and ways in which the issue can be addressed.

In the approach, A represents the antecedent, which means the conditions or stimulus that are present before a behaviour occurs; B is for the behaviour or response to the stimulus; and C represents the result of the behaviour.

Using ABC analysis helps to understand why and how negative behaviour is arising. Changing the antecedent is our most potent tool to minimise an undesirable behaviour occurring. We endeavour to change the conditions, stimulus or triggers where possible. If this is not possible and/or if the undesirable behaviour occurs then consequences are utilised. Effective punishments decrease the likelihood of an undesirable behaviour occurring while effective reinforcers increase the likelihood of desired behaviours being exhibited. We take care to monitor situations so that intended punishments are not unanticipated reinforcers (such as ‘time out’ being an avoidance tactic so becomes a reinforcer of bad behaviour rather than a supposed punishment).

1. When the expectations are not met or demonstrated some discipline procedure steps are followed.

2. The seriousness of the behaviour will dictate the step on the discipline process the situation might commence on

3. All classrooms have ongoing programmes and approaches to teach children appropriate and peaceful ways to deal with conflict.

4. Stand downs, suspensions and exclusion processes may need to be followed where necessary

There should be ongoing communication with parents ( calls, emails, letters home/notebook if appropriate) as early as possible if the steps procedure needs to begin.

Guidelines for school visitors/helpers : Code of Conduct

These guidelines ensure that the learning and well-being of children is not adversely affected by the behaviour of visitors, including contractors, contract staff, parents, caregivers, or relatives of children, and that all children are safe.

Visitors to Titahi Bay North School are required to make their presence and their purpose known to the office staff before visiting a classroom. Visitors should also notify the Principal or office staff if they are picking up a child during school hours. If the visitor is a worker other than employed staff, then they need to sign in at the office and will be directed to the emergency procedure notice to read before commencing any work, as well as wearing an appropriate ID lanyard/sticker as required.

Teachers’ instructions to children must at all times be supported by visitors; visitors should not distract children from the tasks they have been set or in any other way undermine the authority of the teacher. Visitors who are working with children should ensure that they maintain a positive relationship with the children, especially by finding things to praise in their work; discipline is the responsibility of the teacher.

Children must not be touched or harassed, nor be led into difficult situations. They should never hear swearing or bad language from a visitor.

Children’s progress and behaviour in the classroom is confidential to the school and to their own parents/caregivers; visitors are expected to refrain from discussing or comparing children in outside situations. Smoking in the school grounds is prohibited at all times. Alcohol is not permitted or to be consumed on any school activities, trips or E.O.T.C. activities.