Grade Level Representative (GLR) Field Guide

What Is a Grade Level Representative (GLR)?

A Grade Level Representative (GLR) is a parent or guardian volunteer who:

• Supports teachers by assisting with classroom needs, events, and requests.

• Serves as a liaison between teachers and families for your grade.

• Builds community by coordinating efforts among parents and encouraging collaboration.

GLRs are not expected to do everything alone—working with your co-GLR, other parents makes the role easier and more fun!

Key Responsibilities

1. Teacher Support

• Check in monthly with your grade’s lead teacher and other GLRs.

• Ask how you can help with classroom needs, events, and supply requests.

2. Family Communication

• Share teacher requests and event updates with families via:

  • Remind for quick communication

  • SignUpGenius for volunteer coordination

• Send reminders when deadlines are approaching.

3. Class Events

• Assist teachers with planning and executing classroom events, including:

  • Elementary: winter and end-of-year parties, often involving snacks, crafts, or movies.

  • Middle School: confirm expectations with your lead teacher before planning.

• Help with bulletin boards and other teacher-delegated tasks.

4. Teacher Appreciation

• Organize your grade’s contributions for Solar’s Fall and Spring Teacher Appreciation Events.

• Help make these events fun and memorable for staff.

5. Spring Fundraising Auction

• Work with your co-GLR to design, plan, and create your grade’s auction art piece or contribution.

• Coordinate timelines to ensure on-time delivery.

GLR Calendar & Timeline

August

Introduce yourself to teachers and families. Share any special skills that may help during the year. Send a welcome Remind message to your grade.

September

Standard teacher check-in. Assist with Hispanic Heritage Month bulletin board.

October

Standard check-in. Begin planning your Spring Auction art project.

November

Plan for Winter Party and 12 Days for Teachers event.

December

Execute 12 Days for Teachers activities and host the Winter Party.

January

Check on classroom supply refresh needs. Discuss Valentine’s Day expectations. Finalize auction art plan.

February

Standard check-in. Assist with Black History Month bulletin board.

March

Standard check-in. Help with Women’s History Month bulletin board. Deliver auction art if required.

April

Plan the End-of-Year Party. Coordinate your grade’s contribution to the PTA End-of-Year Teacher Appreciation Event.

May

Host the End-of-Year Party and wrap up grade responsibilities.

Tips for Success

• Communicate often – check in regularly with teachers and parents.

• Delegate and collaborate – involve other parents in planning and execution.

• Stay organized – use shared documents, sign-up links, and reminders.