guest policy

Now that we are coming out of the COVID-19 pandemic, this allows us the opportunity to open up most events with a limited outside guest policy. For all St. John's students, staff, and faculty participating in your event, they should present you with their Storm Card ID for entry. All participants must present a valid St. John's University Storm Card.

For outside/external guests, you must:

1) Note it in the comment section of your event reservation request;

2) Note it in the comment section of your Operations Agreement;

3) Notify your advisor and obtain approval from them at least 2-3 weeks before your event.

There are 2 options:

1) The first option is a 1:1 policy. For each St. John's student that attends, they are allowed to check-in 1 outside guest with them (they must arrive and enter together). The max number of guests able to attend through 1:1 will depend on your event space - you will work this out with your advisor. This process will happen with the Student Operations team as they are conducting their swipe check-in, and include a few extra steps.

2) You can provide your advisor with a Pre-Registered list of up to 25 outside guests you have invited to participate in your event. This will be up to your advisor and the size of your event. You will need to provide the following information in an excel sheet (either through Microsoft Office 365 or actual attachment, not Google sheets). Your advisor will need this document 1 week in advance to send to Public Safety for approval, and notify Operations Team to create a specialized check-in form.

Please provide the following information on the excel sheet for pre-registered outside guests:

• First Name (as written on state ID)

• Last Name (as written on state ID)

• Name of Institution they attend

• Address

• Date of Birth

• Phone Number

• Email