Instructions for Presenters

Your OSF project page(s)

The first thing to do is to open your project page on the OSF meeting page for SuB 25: https://osf.io/meetings/SuB25/. Please click on "Add your talks" there, and follow the instructions. It mentions an attachment, but please attach your de-anonymised abstract. Please also make sure that you use your email address that you used to create your OSF account.

For each presentation, this should be done just once. If you have co-authors, please avoid duplication.

One you have create your project page(s), please at least do the following:

  • If you have co-authors, please add them.

  • Add keywords to the Tags section of the project page. This will help other participants find your presentation. We think it's a good idea to add as many keywords as you can think of, not only topics (e.g. "plurality", "comparatives"), but also specific language names (e.g. "Telugu", "German"), frameworks (e.g. "dynamic semantics", "event semantics"), and methodologies (e.g. "experimental", "ERP", "fieldwork") .

  • Among the keywords, please include "main session", "special session 1" (for the session on gestures) or "special session 2" (for the session on understudied languages and fieldwork), whichever is appropriate for your presentation.

If you have not used OSF before, it's a good idea to get familiar with how your project page works before the conference. We recommend that you add more information about your presentation under "description" and the Wiki.

You can have a look at examples from GLOW 43 (https://osf.io/meetings/glow43hu/) or CUNY (https://osf.io/meetings/cuny2020/), but please be aware that some project pages at these conferences have very minimal information, which is not ideal.


Videos and other presentation materials

We highly encourage that you pre-record your presentation as a mp4 video (see below for more specific instructions).

  • A regular presentation should be max 30 min and an invited talk should be max 1 hour.

  • You can divide your videos into smaller sections, if you like, but in that case, please give the audience instructions about their order in the Wiki section of your OSF project page (as well as in other places, as you see fit).

  • You can also upload supplementary material such as slides, handouts, references, figures, etc. as separate files on your OSF project page.

If you like, you can also upload your video on other websites, e.g. YouTube, and link from the OSF page. YouTube tends to be snappier than OSF when it comes to playing videos. However, please be aware that access to websites like YouTube is limited for those who are in China. For this reason, please make everything available on your OSF project page and also use the chat function there as much as possible.

For the presentations in the main session, we recommend that you upload your presentation materials including the video(s) to your OSF project page no later than Fri 28 August 2020, in order to give the audience some time to plan how they participate during the conference.


How to make your videos

You can record your talk on Zoom (the free version will do). Hans van de Koot at UCL has made a short YouTube video (6m34s): https://youtu.be/d9WeXjeV02Y

GLOW 2020, which was held online, has very useful information about how to make mp4 videos on their website. Please go to the "Record Your Project" section of this page.

You can also use any other way to create your video, of course.

Good examples from GLOW2020

Here are some useful examples from GLOW 2020. The links take you to the OSF page of each presentation. You can find a video there. You can also familiarise yourself with the OSF platform:

  • Luigi Andriani, Roberta D’Alessandro, Alberto Frasson, Brechje van Osch, Luana Sorgini, Silvia Terenghi, "The ranking of internal and external factors in heritage language syntactic change". Their project page hosts two files, the slides and the video. Notice that the authors also put the same video on YouTube. You can find a link in the Wiki section of the project page. They did not use the comment function.

  • András Bárány "A typological gap in ditransitive alignment: No secundative case/indirective agreement". You can find some useful information in the Wiki section of this project page, including information about synchronous Q&A sessions (see below). This is a good example of the comment function as well. Click on the comment bubble on the top right corner of the page and you will see a conversation. You have to click on '+' to see the reply, which might also contain '+'.


Synchronous Q&A sessions

You are encouraged to make yourselves available for synchronous Q&A sessions, if you think they are useful. You could set them up individually with questioners, and/or you can set up fixed slots that you advertise on your OSF project page.

In case you set up fixed slots, we advise that you mention them on your OSF project page before Friday 28 August 2020, when you upload your material. This will make it easier for the audience to plan their participation.

Please be aware that you have to organize synchronous sessions yourselves, using whichever platform you prefer (Zoom, Teams, Skype, etc.). We are not able to provide technical support for this.

Here are some points to keep in mind:

  • In setting up fixed slots, please be aware that participants might be in different timezones.

  • We ask that, if possible, you do not schedule any Q&A sessions between 1pm and 5pm (London time) during the days of the conference, as there are synchronous SuB25 events taking place then. This may not be possible for you, however, and we understand.

  • Please specify how to sign up for the slots.

  • Please take measures against random malicious participants ('zoombombing'). It's generally a good idea to have full control over who can participate in your conversation. You can also protect your conversation with a password, or by manually admitting who can join.

  • Please be aware that online live conversations are not easy to handle when there are many participants. In such a situation, it's a good idea to make use of the 'Raise Hand' function and/or the chat function, if they are available. In case there are more than five participants simultaneously, you might want to have a moderator separately from the person or people who answer questions.