Please ensure you understand the presentation formats, guidelines for writing presentation abstracts, evaluation criteria, notification of results, eligibility for application, and payment of participation fees before applying.

【Presentation Formats, Evaluation Criteria, and Notification of Results】

The length of the presentation abstract should be no more than 1200 characters in Japanese or 400 words in English.

a. Research Presentation (30 minutes)

The review will be based on whether the topic is suitable for our conference and whether it includes the objectives, previous research, methodology, and conclusions. The research should be completed at the time of submission, and the conclusions should be provided. If data collection and analysis are yet to be conducted, please present your study in the poster session. In the case of theoretical/conceptual/model studies, please explain the objectives, previous research, and the theories/concepts/models used, and ensure that the conclusions (e.g., examination results, modeling, conceptualization, validity, etc.) are described.

b. Reports on Practices & Activities (30 minutes).

The review will be based on whether practices and/or pedagogical activities related to intercultural communication (e.g., teaching methods or training implemented in schools or workplaces, collaborative investigations, or joint projects with students and/or local communities) are reported. The activities should have already been conducted and a summary of the outcomes should be provided at the time of submission. If the activities have not yet been implemented or if the outcome summary is not available yet, please present them in the poster session.

c. Workshop （110 minutes）

Submissions are reviewed based on whether the workshop provides experiential learning for acquiring problem-solving and/or other intercultural skills.  If there are a high number of applications for workshops, accommodating a 110-minute session may become challenging due to programming constraints. Consequently, based on the review results, we may request that presentations be switched to research presentations, practice reports, or poster sessions. Please be aware of this possibility in advance.

d. Poster Presentation

(Academic Research or Report on Practice & Activities; non-members eligible if recommended by a SIETAR member. However, undergraduate students are not eligible to appl.).

★ The abstract should be written according to the guidelines for either a) research presentations or b) reports on practices & activities.

It is acceptable to present ongoing research or planned practical activities, but for research presentations, it is necessary to describe the purpose, data collection methods, analytical approach, and expected results. The sections other than the conclusion should be included in theoretical/conceptual/model studies as well. In the case of practical reports, please explain the purpose, implementation methods, and the expected results or effects.  On the day of the presentation, it is essential to present the conclusion, results, or summary.

Non-members can present if recommended by a member of the society. Non-members applying for a poster session must show their presentation abstract to their recommender before applying to ensure that the content and the format are appropriate and to obtain their approval. If you have not received feedback on the content or format from your recommender, you must explain the necessity of this feedback to them and seek appropriate advice. Unfortunately, if these requirements are not met, we will not be able to accept your presentation application.

Please note:

(1) In addition to content, proposals will be evaluated in terms of grammar, spelling, clarity, and logic.

(2) Each presenter can present as the first presenter only once during the conference.　

(3) We may ask you to change the type of your presentation (for example, from a research presentation to a report on practice and activities) as a result of the review.

(4) Submitted proposals will be published in the conference proceedings as they are, even if there are typos or omissions, so please ensure to check carefully before submitting. 

(5) The submitted abstracts will be subjected to a blind review by members of Academic Committee. Therefore, there will be no special consideration for students or non-members; all abstracts will be evaluated based on the criteria mentioned above. Please note that we cannot disclose any reasons for acceptance or rejection of submissions. Please apply with this understanding.

＊  Applications received after August 20 will not be accepted. Until the deadline, you can edit your submission by logging in with the same email address. If you do not receive a confirmation email at the address used for submission within two days of entering your information, please contact us at the email address below.

＊  An 8-digit membership number (the number printed on all envelope address labels from SIETAR Japan) is required. For inquiries about your membership number, please contact office@sietar-japan.org.

＊  Presenters residing in Japan who wish to apply for sections a through c must have applied for membership with SIETAR Japan (SJ) by July 26 (Sunday). The deadline for membership fee payment is Aug. 1 (Thursday). Please ensure you have obtained the membership number needed for the application.

＊  Non-members of SIETAR Japan who belong to other SIETAR organizations are also welcome to participate in the conference under the same conditions as SIETAR Japan members.

The results of the peer review (acceptance or rejection) will be communicated by September 30 (Monday).

For inquiries, please contact the conference email address: sietarjapanconference@gmail.com