All requests for the Spring / Summer season allocation are due by December 1st, and all requests for the Fall / Winter season are due by June 1st. Any requests received after these deadlines will be considered on a first come-first serve basis after the allocation has been completed. Depending on the area in which an organization is requesting space, membership in a local sports council may be part of the criteria for eligibility or prioritization, and collection of request forms may take place at a designated sports council meeting.
Sports seasons are defined as follows:
Spring / Summer: Jan 1st – Aug 31st
Fall / Winter: Sep 1st – December 31st
In addition to the request form, the following documentation is required at the time of the request:
Proof of Insurance (must remain current for entirety of the season)
Code of Conduct
After receiving the requests and other documentation, DPR will review requests and schedule fields, and will issue the following to the organization:
Field Use Agreement (must be signed by league representative and returned within 7 days)
Field Use Permit
DPR is dedicated to creating partnerships with local youth sports organizations to ensure there is ample opportunity to participate in athletics at various ability levels. Our primary role in these partnerships is to make certain our courts remain safe and of high quality for the athletic opportunities that we provide. The allocation/permitting process provides an organization the exclusive use of a field to the exclusion of all others. Therefore, DPR has determined the necessity to group organizations into the following categories:
Group A County sponsored or co-sponsored programs or events. County youth/adult athletic programs and/or leagues.
Group B Youth recreational organization. In order to be classified as Group B, an organization must meet all of the following criteria: • Participants are age 18 and under. • The league must abide by an “everyone plays” philosophy. This means that there are no tryouts, no players are cut, and everyone who signs up will receive playing time. • Volunteer based. All local administrators, board members, and coaches must serve in a volunteer capacity. • In season. The dates of field use must fall within the primary sports seasons outlined in this document. • National affiliation. The group must be affiliated with and adhere to guidelines set forth by a governing national youth sports organization. Membership in the local sports council, if applicable. In addition, a majority of the organizations field users (actual participants on the field during their allocated use-time) must reside within a defined area of the local community.
Group C Youth organization which does not meet all of the criteria for Group B. This is a group which holds selective tryouts and/or registration, provides some form of payment to coaches/administrators, regularly travels and competes against other teams outside of the local area, is not affiliated with a governing organization, or is playing outside of the previously defined seasons.
Group D Adult sports organizations, or youth tournaments, camps, clinics and/or special events with individual or team participation fees.