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This guideline prescribes the liquidation requirements and procedures for funds transferred by the Department of Social Welfare and Development (DSWD) to Local Government Units (LGUs) for the implementation of the Regional Social Pension Unit (RSPU). It aims to ensure proper fund utilization, transparency, and compliance with government accounting and auditing rules. Liquidation is categorized into Initial and Final, depending on the stage of fund use.
INITIAL LIQUIDATION REQUIREMENTS
Initial liquidation covers the partial use of funds during program implementation and only accounts for a specific quarter or payout period (1st-3rd quarter). It reports the amounts already disbursed to beneficiaries within that quarter and any remaining balance. This submission helps monitor fund usage for the period and may serve as a basis for the release of additional fund tranches.
Required Documents:
Report of Cash Disbursements (RCD)
Report of Checks Issued (RCI)
Summary of Receipts and Disbursements (SORD)
Certified True Copy (per page) of Signed Payroll - (Ensure that all beneficiaries who received their pension have affixed their signatures)
Annex 14 - List of Paid
Annex 15 - List of Unpaid
Additional Required Documents for DSWD Cash Section (to be submitted every 1st quarter of Calendar Year only)
(THRU BANK DEPOSIT):
Bank Statement / Snapshot of WeAccess (reflecting the total amount deposited to the Trust Fund)
2 Original/Certified True Copy of JEV (total amount deposited to their Trust Fund)
(THRU CHECK):
Certified True Copy of Official Receipt (total amount of checks issued by DSWD)
FINAL LIQUIDATION REQUIREMENTS
Final Liquidation represents the complete financial reconciliation of Social Pension Program funds for the entire program period. It confirms that all funds have been fully expended or returned to DSWD if unutilized. Final liquidation establishes full accountability, ensures zero unliquidated balance, and formally closes the fund transfer account.
Required Documents:
Report of Cash Disbursements (RCD)
Report of Checks Issued (RCI)
Summary of Receipts and Disbursements (SORD) (should represent the complete financial reconciliation of funds from 1st-4th quarter)
Certified True Copy (per page) of Signed Payroll - (Ensure that all beneficiaries who received their pension have affixed their signatures)
Annex 14 - List of Paid
Annex 15 - List of Unpaid
REFUND REQUIREMENTS (IF ANY):
Check and Disbursement Voucher (total amount to be refunded to DSWD)
Snapshot of WeAccess (reflecting the total amount to be refunded)
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