Terms and Conditions

Effective Date: April 30, 2026
Legal Entity: Roots & Soul Foundation, a California nonprofit public benefit corporation
Website: https://rootsandsoulfoundation.com
Governing Law: State of California, United States

1. Acceptance of Terms

By accessing this website, purchasing a membership, registering for events, submitting forms, or participating in any Roots & Soul Foundation (“we,” “our,” or “us”) programs, you agree to:

• These Terms and Conditions

• Our Privacy Policy

• Our Waiver and Release of Liability

• Our Handbook and Community Agreements

If you do not agree, you must not use our website or participate in our programs.

2. Eligibility and Participation

• Participation is intended for families, parents, and legal guardians

• Parents/guardians are solely responsible for their children at all times unless explicitly stated otherwise in writing

• We are not a licensed childcare provider and do not offer drop-off services unless clearly specified

Participation is voluntary and at your own risk.

3. Membership Terms

• Membership is offered on an annual basis unless otherwise stated

• Membership fees are non-refundable unless explicitly stated

• Membership benefits, pricing, and structure may change at any time

Right to Revoke Membership

We reserve the right to suspend or terminate membership at any time, with or without notice, if:

• Community agreements are violated

• Behavior is deemed unsafe, disruptive, or misaligned with our values

• Required forms (waiver, questionnaire, payment) are incomplete

No refunds are guaranteed upon termination.

4. Events, Activities, and Environment

Our programs may include:

• Public park meetups

• Farm-based experiences

• Outdoor activities (including hiking, uneven terrain, wildlife exposure)

• Community events with members and non-members

By participating, you acknowledge:

• Environments may involve inherent risks (including but not limited to falls, terrain hazards, animals, insects, and weather conditions)

• Events may occur in public or shared spaces where non-members are present

• We cannot verify or control all individuals in those environments

5. Assumption of Risk

You voluntarily assume all risks associated with participation, including:

• Physical injury, illness, or accident

• Interaction with other participants or members of the public

• Exposure to environmental conditions or allergens

You agree that participation is at your own discretion and risk.

6. Payments, Donations, and Transactions

Payments may be processed through third-party platforms including:

• Zeffy

• Stripe

By making a payment, you agree:

• To provide accurate and complete information

• That transactions may be subject to third-party terms and processing policies

• That we are not responsible for errors, delays, or issues caused by third-party systems

Refund Policy

Unless explicitly stated:

• Membership fees are non-refundable

• Event tickets may be non-refundable or transferable at our discretion

• Donations are final

7. Intellectual Property

All content on this website, including:

• Text, graphics, logos, and branding

• Program materials and resources

are the property of Roots & Soul Foundation and may not be copied, reproduced, or distributed without written permission.

8. Media and Content Use

By participating in events or programs, you acknowledge:

• Photos and videos may be taken in group settings

• Content may be used for community, promotional, or informational purposes

You also acknowledge:

• Other participants may independently capture and share content

• We are not responsible for third-party media distribution

9. Third-Party Links and Services

Our website and operations may include links or integrations with third-party services such as:

• Google (Forms, Drive, communications)

We do not control and are not responsible for:

• Third-party content

• Privacy practices

• Data handling or security

Use of third-party services is at your own risk.

10. Code of Conduct

All participants agree to:

• Engage respectfully with others

• Communicate in alignment with community values

• Support a safe and inclusive environment

We reserve the right to remove any participant who:

• Disrupts the community

• Acts in a harmful, unsafe, or disrespectful manner

• Fails to follow guidelines or agreements

11. Disclaimer of Warranties

To the fullest extent permitted by law:

• Services are provided “as is” and “as available”

• We make no guarantees regarding availability, outcomes, or results

• We do not warrant that services will be uninterrupted or error-free

12. Limitation of Liability

To the fullest extent permitted by law:

Roots & Soul Foundation shall not be liable for:

• Indirect, incidental, or consequential damages

• Injuries, losses, or damages arising from participation

• Actions of third parties or other participants

• Issues related to third-party platforms or services

13. Indemnification

You agree to indemnify and hold harmless Roots & Soul Foundation, its directors, officers, volunteers, and affiliates from any claims, damages, or liabilities arising from:

• Your participation

• Your actions or omissions

• Your violation of these Terms

14. Modifications to Terms

We reserve the right to update or modify these Terms at any time.

Changes will be posted on this page with an updated effective date.

Continued use of the website or participation in programs constitutes acceptance of revised Terms.

15. Governing Law

These Terms shall be governed by and interpreted in accordance with the laws of the State of California.

16. Contact Information

For questions regarding these Terms:

Roots & Soul Foundation
Email: admin@rootsandsoulfoundation.com
Website: https://rootsandsoulfoundation.com