Privacy Policy

Effective Date: April 30, 2026
Legal Entity: Roots & Soul Foundation, a California nonprofit public benefit corporation
Website: https://rootsandsoulfoundation.com
Governing Law: State of California, United States

1. Scope and Acceptance

This Privacy Policy describes how Roots & Soul Foundation (“we,” “our,” or “us”) collects, uses, discloses, and protects personal information.

By accessing this website, submitting forms, purchasing memberships, registering for events, or participating in our programs, you:

• Acknowledge that you have read and understood this Privacy Policy

• Consent to the collection and use of your information as described

• Agree to our related terms, waivers, and community agreements

If you do not agree, you should not use our website or services.

2. Information We Collect

A. Personal Information (Provided by You)

• Full name (parent/guardian and children)

• Email address and phone number

• Mailing address (if applicable)

• Emergency contact details

• Membership and participation information

• Payment-related information (processed via third parties)

• Health and safety information voluntarily disclosed (e.g., allergies, conditions)

• Responses to questionnaires, applications, or forms

B. Children’s Information

We collect limited information about minors strictly through a parent or legal guardian, including:

• Names and ages

• General interests or learning preferences (if provided)

• Safety-related or emergency information

We do not knowingly collect personal information directly from children without parental consent.

C. Automatically Collected Information

When you use our website, we may automatically collect:

• IP address

• Browser type and device information

• Pages visited and interaction data

• Referring URLs

3. Cookies and Tracking Technologies

We may use cookies and similar technologies to:

• Improve website functionality and performance

• Analyze traffic and usage patterns

• Enhance user experience

You may disable cookies through your browser settings; however, some site functionality may be affected.

4. How We Use Information

We use personal information for legitimate organizational purposes, including:

• Managing memberships and participation

• Processing registrations, tickets, and donations

• Communicating updates, events, and organizational information

• Ensuring participant safety during activities

• Administering internal records and compliance obligations

• Improving programs, services, and user experience

We do not sell personal information.

5. Legal Basis for Processing

Where applicable, we process information based on:

• Your consent

• The necessity to fulfill services (e.g., membership, event participation)

• Legitimate organizational interests (operations, safety, communication)

• Legal and regulatory obligations

6. Third-Party Services and Payment Processing

We utilize third-party platforms to operate our services, including:

• Zeffy

• Stripe

• Google

These providers may collect, process, and store your information under their own privacy policies.

Important:
We do not control and are not responsible for the privacy, security, or data practices of third-party platforms. Your use of those services is at your own discretion.

7. Information Sharing and Disclosure

We may share information only when necessary:

• With service providers supporting our operations

• To comply with legal obligations or lawful requests

• To protect the safety, rights, or property of participants, families, or the organization

• In connection with organizational restructuring, if applicable

We do not sell or share personal information as defined under the California Consumer Privacy Act (CCPA/CPRA).

8. Community Environment and Public Interaction

Our programs take place in a variety of environments, including:

• Public parks and shared spaces

• Farms, outdoor areas, and natural environments

• Partner locations and community venues

As such:

• Interaction with non-members or the general public may occur

• We cannot verify or control all individuals present in shared environments

• We are not responsible for the actions, behavior, or data practices of third parties outside our organization

Participation acknowledges these conditions.

9. Photos, Media, and Public Content

We may capture and use photos or videos for:

• Community sharing

• Website and social media content

• Promotional and informational purposes

By participating:

• You acknowledge that media may be captured in group settings

• Other participants may independently take and share content

• We cannot control third-party distribution outside our platforms

You may request removal of identifiable images by contacting us.

10. Data Security

We implement reasonable administrative, technical, and organizational safeguards, including:

• Use of secure, reputable platforms

• Restricted access to sensitive data

• Password-protected systems

However, no system can guarantee absolute security.

11. Data Retention

We retain information only as long as necessary to:

• Maintain membership and participation records

• Meet legal, financial, and compliance requirements

• Support ongoing operations and safety

Data may be retained longer where required by law.

12. Your Rights (California Residents)

Under the California Consumer Privacy Act (CCPA/CPRA), you have the right to:

• Know what personal information we collect and how it is used

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of your personal information

• Limit the use of sensitive personal information (where applicable)

• Not be discriminated against for exercising your rights

To exercise your rights, contact us using the information below.

13. Do Not Sell or Share

We do not sell or share your personal information for monetary or cross-context behavioral advertising purposes.

14. Children’s Privacy

We prioritize the protection of children’s information:

• Data is collected only through a parent or legal guardian

• Information is used solely for participation, safety, and program-related purposes

• We do not knowingly collect or market to children directly

15. Limitation of Liability

To the fullest extent permitted by law:

• We are not responsible for unauthorized access beyond our reasonable control

• We are not liable for third-party platform data handling

• We are not responsible for information shared voluntarily by participants in public or group settings

16. Updates to This Policy

We may update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date.

Continued use of our website or services constitutes acceptance of those changes.

17. Contact Information

For privacy-related requests or questions:

Roots & Soul Foundation
Email: admin@rootsandsoulfoundation.com
Website: https://rootsandsoulfoundation.com