Summary of PYBA Information
February 2025
This document contains the most updated information related to the PYBA.
Please let me know if you need additional information.
Website
Our current website is: https://sites.google.com/view/pyba/home
Most of the information below was collected from the PYBA website.
Purpose
Our primary purpose is for players to learn the fundamentals of basketball and to play as a team.
Winning is important, but it is more important for them to learn to play as a team, have fun and to want to keep playing basketball in their future.
Division VP
Each Division has one VP that is responsible for selecting/recruiting the head coaches for each team.
Divisions
The Non-Competitive Division does not keep score. It is also known as the Lower Division.
This group of players do not Try-out. Each player is assigned to a team by the VP.
The VP builds the teams to be similar in height so the games are more balanced. The VP also tries to group teams by schools so that the players can continue to build the relationships throughout the school year.
The referee calls the fouls and guides the players as they are learning the game.
There is no Back Court Defense. Each player is matched with another team’s players and they only play Man-on-Man Defense.
Average Data from Previous Season
6 Year Old Co-Ed (Pee Wee) - averaged about 8 teams with 10 players per team
7-8 Girls - averaged 8 to 9 players per 4 teams
7-8 Boys - averaged 8 to 9 players per 8 teams
This Competitive Division keeps score and is also known as the Upper Division.
All players would make a team. They had to participate in the “Try-outs”, which was really a time for coaches to evaluate the players before Draft Night. Draft Order Model
We tried to limit the teams to only having 8 players so that each player would have more playing time. Each player was limited to playing in no more than 3 quarters.
9-10 Girls - averaged 5 teams
9-10 Boys - averaged 10 teams
11-12 Girls - averaged 4 teams
11-12 Boys - averaged 10 teams
13-14 Girls - we never had enough interest
13-14 Boys - averaged 5 teams
Number of Players
Each year we would average about 650 players and about 52 teams.
In our last year the numbers were below average.
Practices
Practices are held from late November to the Winter Break.
The Practice schedules are configured around the school schedules. Elementary School schedules are pretty open for us to schedule the practices. Middle School schedules are very busy with their own basketball games and special events in the evenings. It would be easier to schedule after volleyball and basketball season (early February to to mid April), but would we have the interest. Having the practices at that time would allow for more optional practices outside at various outside basketball courts since the sun would set later in the evening and the weather would be warmer to practice outside.
We tried giving each Lower Division 8 practices. For the Upper Division we also tried giving them 8 practices.
2019 Practice Dates & Times Planning Schedule
Games
Games are held from early January to mid-February.
The Game schedules are similar to the Practice schedules.
We tried giving each Lower Division 10 games. For the Upper Division we could only fit 8 games into the Regular Season.
2020 Game Dates & Times Planning Schedule
End of Year Tournament for the Upper Division
Each Upper Division would participate in a Double-Elimination Tournament (which is their other 2 games for a minimum of 10 total games). Medals would be awarded for the 1st and 2nd place teams.
Rentals
We have all official practices and games at the elementary gyms for the Lower Divisions and middle school gyms Upper Divisions. These rentals are very expensive. That is why we would rent one court for 2 teams every hour.
We would submit the rental dates to Pflugerville ISD on 2 separate dates. The Practice dates would be submitted in September and the Game dates would be submitted in December. We had to look at the individual campus schedules to find the available dates to request. Our issue would be that some schools would not place their events on their campus calendar and we would have to select different dates. It was a very time consuming process.
Practice Schedule Dates Submitted to PfISD
President
The PYBA President would schedule the practices and games for all teams. They would share the schedule with each VP to fill in with their teams. They have to make sure that each team would have the correct amount of games and practices. The VP would submit their schedules to the President to post them on the PYBA website. The VP would share the schedules with the parents and coaches.
Any changes to the schedule due to school events or emergencies needed to be approved by the President to make sure all parties (coaches and school personnel) are in agreement to the changes. The VP would email the changes to the parents of affected teams.
Coaches
Each coach is given an official background check. (PYBA pays for this process.)
Each team is required to have a Head Coach. We recommend that each team also have an Assistant Coach in case any scheduling conflicts arise.
Each coach is responsible for their team/parent communications. A coach needs to be present at official practices and games. Parents are allowed to help with the practices.
Each coach was given a “coach” jersey to wear to the games. This way it would be easy to monitor the persons coaching the team and make sure that they have passed the background check.
Games will be forfeited if a coach is not present at the game.
Coaches would sign a Code of Conduct contract at the time of their registration.
Game Plan
Each coach was given a hard copy and an electronic copy of the Game Plan so that they could prepare ahead of time which players would be playing in each quarter. Since the PeeWee Division had 10 players per team and each player played 2 full quarters, the rest of the Divisions needed to plan ahead since no player could play more than 3 full quarters. This would allow more players on court experience. It was not a requirement for the coaches to use it, but it was very helpful.
Basketball Sizes by Division
Division/Age Size
6 (Coed) 28.5
Girls 7-8 28.5
Girls 9-10 28.5
Girls 11-12 28.5
Boys 7-8 29.5
Boys 9-10 29.5
Boys 11-12 29.5
Boys 13-14 29.5
Pictures
Each player will take a solo and team picture. Those 2 are included with their registration.
Parents are welcome to buy additional pictures.
Pictures are taken by ATA Sports Photos traditionally on the 2nd Saturday of January, which happens to also be the first games of the season. This way we make sure that the team jerseys are ready by that time.
Jerseys
Each player requests their own size.
The jersey is included with their registration.
The coach tells the players/parents the color of shorts and/or socks to wear for the games.
The jersey numbers last year were: 0, 2, 11, 13, 20, 23, 24, 30, 33, 35
We stopped ordering extra jerseys for the players that lost theirs. They would have to wear a shirt with their team color.
Jersey colors available - Upper Division color selection was opposite order or Draft Order
Registration
Cost to register a player by season:
2017-18 = $110
2018-19 = $120
2019-20 = $130
The players would need to register through the Rocky Mountain Register website. PYBA would be charged a $3 fee per player to register.
Due to the rising cost of renting the gyms including custodial staff and a campus representative, the cost of registration had to keep getting raised. No discounts for multiple family members.
Coaches would use this same website to register as a head coach or assistant coach.
Enrollment Totals by Division from 2008-2018
The link above contains the enrollment data from 2008 to 2018. It also contains the registration fees collected from 2008 to 2020.
Camps
Players would be notified of at least 1 free Camp being offered by Pflugerville High School. They would traditionally be held on a Saturday in November.
The PHS Girls team would invite all of the girls in PYBA.
The PHS Boys team would invite the boys in the 9-10 and 11-12 Division.
We would email the parents of the Summer Basketball Camps.
The camps were free for the players. The HS coaches would notify the participants about their summer camps at that time.
Donations
Dick’s Sporting Goods would donate some equipment in exchange for placing their logo on the jerseys.
2 basketballs per team
Practice smocks
Orange cones
Supplies
We would purchase all supplies through Amazon with our 501(c)(3) designation so that we did not pay taxes on our purchases.
Taxes
The Treasurer submits the yearly taxes in October. Since we did not have an assigned Treasurer, the President ended up doing it.
Financials
Our bank is Chase Bank.
We needed to have at least $4,500 in reserves to start each season. This will cover our Liability Insurance that is required to rent the gyms at PfISD schools. This was the amount that was needed to cover for about 600 players.
After registration we have enough money to pay for the gym rentals and all other required items like jerseys, medals, referees and supplies.
In the 2018-19 season, we collected $54,389 in registration fees.
Storage
When not in season, we store our equipment at Shur-Lock Storage at a cost of $600 per year.
2019-20 Cost to Rent PfISD Gyms (Summary)
Weekday Practices/Games were limited to 2 per day per campus
Weekend Practices/Games allowed for all games to have at least 1 game (no Byes)
Gym Rental + Facilitator on Duty + Custodial on Duty (on the weekends) = Total Cost Per Practice
For Games we then add the cost of the Referees plus the use of the tables and chairs
2023-24 Cost to Rent PfISD Gyms (Estimation Only)
Starting in the 2018-19 season, PfISD required a Facilitator at the elementary schools. It helped with controlling the children from running around and stopping food and drinks from entering the gym.
PYBA paid PfISD $26,071 to rent the gyms. That was an increase of about $4,500 from the previous season.
47.93% of our registration fees was used for gym rentals. It was a 37.57% increase from the previous season.