Students and speakers will be staying at Drury Inn Hotel there are other hotels in the area which are an alternative option. By default, check-in will be Friday 1-5pm, Saturday and Sunday in the mornings at the Wilmeth Active Learning Center. Hotel checkout will be Sunday Morning before the conference begins, the hotel and conference will provide spaces for storage if needed. A shuttle back to the hotel will not be provided. Please let us know well if you need accommodation to the above time. We recommend you store your belongings in your vehicles or with the conference in the Department of Physics and Astronomy and drive to the conference on Sunday morning.
Roommate: Students will be assigned two to a room, each room with two double beds, one bed per person. Participants may specify roommate preferences on the registration; otherwise, roommates will be assigned by the organizing committee. Your room assignments will be emailed to you prior to arrival.
If you need to make alternative hotel arrangements, will be lodging elsewhere, or have any concerns, please email us at.
We expect that all attendees first ask their home university department to fund travel to and from the conference. If your home institution is unable to provide travel funds, we will need an official letter from your department head/Chair stating that you have requested their support but that they are unable to provide travel funds to the conference. Please send this letter to purdue.cuip@gmail.com.
Flight tickets will be purchased directly by the conference. Once we receive your request, we will be in touch to arrange the purchase and issuing of your ticket(s).
Carpooling is strongly encouraged as it is usually the most economical option. Students should estimate the costs of air and of car, taking into account the efficiencies of carpooling and choose the least expensive option. If the choice is questionable, we may ask for additional information to support the choice of means of transportation.
Keep all travel receipts to ensure you will be reimbursed (if applicable). You will receive a reimbursement form included in your welcome packet at registration that you will fill out and return to us after the conference with attached receipts. A check will be mailed to you usually within one month of the conference.
Friday
1:30 pm- Shuttles depart to campus from hotel for Lab tours
Saturday
Please arrive at least 15-20 minutes prior to departure time for boarding at minimum.
7:45 am - Shuttles depart to campus from hotel
7:30pm - Shuttles depart back to hotel
Sunday
7:45am - Shuttles depart to campus from hotel
2:00 pm - Shuttles depart to hotel from campus
Note: transportation to/from conference events after the arrival to the conference is not reimbursable, make use of the options provided.
Bussing around Purdue: Various other bus lines take you around the city from the campus download the CityBus App for the best city bussing information or visit their website at https://www.in.gov/citybuslafayette/
Depending on the weather, two other popular options among students in Purdue are e-bike and e-scooter rental. To utilize this service you must download the Veo app from your app store.
Walking is also an option: Purdue University has a beautiful campus worth exploring. Be sure to leave timely and dress warmly, and beware of ice!
Travel to the conference is usually paid for by your home department. In cases where your own department, or other sources, cannot cover the cost, there are travel funds available to support you. To receive travel support, please email purdue.cuip@gmail.com with a letter from your department indicating they cannot cover your travel cost and a screenshot of your travel itinerary and cost before any travel-related purchases. Travel costs that are not pre-approved may not be reimbursed.
Students will be assigned two to a room, each room with two double beds, one bed per person. Participants may specify roommate preferences on the registration; otherwise, roommates will be assigned by the organizing committee. Your room assignments will be emailed to you prior to arrival. If you need to make alternative hotel arrangements or have any concerns, please email us at purdue.cuip@gmail.com.
Speakers will be assigned a room reservation by the site. Non-undergraduate attendees, and chaperones may also be provided with a room reservation but will be responsible for the cost of the accommodation. Please contact us at purdue.cuip@gmail.com to arrange accommodations.
Meals will be provided during the event at posted times, participants are welcome to enjoy the many local restaurants and facilities on or near campus.
We aim to make CU*iP accessible to everyone. Meals and accommodation during the conference are provided. For inquiries or accommodation issues please feel free to contact us at purdue.cuip@gmail.com
For those who drive to the event, there is guest parking available in the Grant parking garage with a fee and at the Drury Inn Hotel free parking. There is free parking in the Wood Street Garage and Northwestern Garage on the weekends and after 5pm with the exception of Friday.
Shuttle busses will be provided for participants to and from hotels and CU*iP events on the main campus at posted times. Participants are responsible for ensuring they arrive on time for departure.
Campus Location
Grant Parking Garage
Hotel Location Drury Inn
Conference details are specific to CU*iP at PUWL. For general information please visit the American Physical Society's website.