Let’s address timesheets.

A. Find your Correct Timesheet: Do me a favor and log into MyLB from the main LBCC webpage. Once in, go to Webrunner → Employee → Employee Dashboard. (If you have a better way to get to your Employee Dashboard, great!) 

Check to see if you have a timesheet or paid position called “FH0022.” If you don’t have this timesheet yet, it is okay and will be distributed to you prior to Oct 15th, which is when these timesheets are due. 

i. If you have, great and you can start entering hours for Inservice related events. More on that in a moment.

ii. If you don’t have your FH0022 timesheet yet, you can wait for it to show up or you may contact your administrative assistant for your division. I know Kim Armstrong for BELA is open to creating a timesheet if you email her directly and ask. Teresa for SEM is intentionally waiting for step advancement to take place before issuing timesheets (expected early Oct). It is division dependent. And it is truly okay if you don’t have your timesheet right now, but you do need to get it prior to the Oct 15th submission date. I recommend asking your division’s administrative assistant when you can expect it.

B. Thursday, Sept 19th, 2024: If you attended the college-wide in-service event held in Tripp Theatre and division meeting on Thursday, Sept 19th, you may not need to enter these hours into your timesheet. This is very confusing this Fall 2024 and is a one-time thing. The college wanted to use up the remainder of a grant set to expire at the end of the month.

i. If your administrative assistant kept track of your name/attendance during the division meeting, Amber has already gotten your hours paid for by the grant. And you should not enter your hours for Thursday Sept 19th in your timesheet.

ii. If you didn’t get your presence documented that day for whatever reason, then Amber wouldn’t have gotten you paid through the grant. BUT you will still get paid by entering the time on your FH0022 timesheet.

iii. If you aren’t sure if your presence was documented and you were paid by the grant, you can ask Amber Vore (vorea@linnbenton.edu) directly to check. Please try to not double count these hours from Thursday, Sept 19th. As a reminder, this is a one-time difference from the norm due to the desire to use up grant funds. Usually, the College-wide Inservice and division meetings go on your FH0022 timesheet.

C. PTFA Fall Retreat Hours and Others: For any other Inservice related events, like the PTFA Fall Retreat (Friday, Sept 20th for 3.0 hours) and any workshops/trainings this week, you can put those on your FH0022 timesheet.

i. Please do your supervisors, administrative assistants, and Amber Vore a favor and include notes at the end of your timesheet with the date and what the event was that you are claiming hours for. When you hit “Preview” you will have a zoomed out overview of the month and hours you are submitting. There is a text box at the bottom of the page for comments/notes. You can put something like “9/20 - 3 hrs for PTFA Fall Retreat, 9/23 - 4 hrs for Afternoon Inservice Workshop (part 1), 9/26 - 1 hr for Inservice Workshop, 9/27 - 4 hrs for Afternoon Inservice Workshop (part 2).” A great example for two events in one day is Thursday, Sept 19th (BUT please only submit hours if you weren’t paid through the grant). If you did need to submit hours for Thursday, Sept 19, you could write in the comments “9/19 - 2 hrs for division meeting, 7 hrs for college-wide inservice.” If you didn’t spend 7 hours at inservice, don’t submit for that many hours!! Just submit for the 2 hrs you were in attendance to.

D. SafeColleges Online Training — yes, this is a required training. This term there is not an explicit time where PT Faculty gather to work on this training (which is something we’ve done in the past and something we could organize if there is interest). As a PT Faculty member, you are currently expected to complete these trainings as you are able to. It is suggested to work on them during Office Hours when students are not actively visiting you.

i. Once per academic year, PT Faculty are allowed to submit up to 2.5 hours for time spent working on the online SafeColleges Training. This time gets submitted on the same FH0022 timesheet as your Inservice time. Other meetings like Department Meetings get submitted on a different timesheet. Ask your administrative assistant for help knowing which hours go where.

ii. What if my online trainings in SafeColleges take me more than 2.5 hours? Maybe your training takes longer because as a Chemistry instructor you need to do additional trainings for chemical waste, radioactive material and fume safe handling, and fire safe handling. While it may take most PT Faculty 2.5 hours, you need an additional hour for your extra trainings. If that’s the case, please reach out directly to your supervisor (most likely your dean) and request permission to submit the additional time. Only they have the ability to grant you additional hours at this time based on the current PT Faculty Contract. It would also been helpful for you to report to any PTFA officer that you are consistently going over 2.5 hours when working to complete these hours. And please share by how much time you are working beyond the 2.5 allotted hours.

iii. Are you unhappy with the 2.5 allotted hours for the SafeColleges Trainings? If so, would you consider supporting the contract negotiations team entering into bargaining this Fall 2024 for an updated contract for Fall 2025 - Summer 2027? Or consider becoming a PTFA executive officer? Or representing PT Faculty in a committee on campus? Or help collect data on SafeColleges training time usage by PT Faculty on campus? Email me, Bill, Tamara, Sarah, Sean, or Julie for more information.

E. Returned for Correction Timesheets: Check for returned timesheets from Amber! Amber will be double-checking that the Thursday Inservice Events are not doubled counted. Therefore, she may be returning a timesheet to you for edits before your submission can be accepted. While this may seem like a specific reminder based on the Thursday Inservice payment confusion, it is a good reminder to always keep an eye out for a returned timesheet with comments on what needs to be adjusted. You will not get paid until you return the timesheet with corrections as advised by Amber or someone else in the chain of approval.

All the best,

      Heather Hill  

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Heather Hill 

Faculty, Physics

PTFA Secretary (ptfasecretarylbcc@gmail.com) 

Linn-Benton Community College

Office: Madrone Hall 111

Email: hillh@linnbenton.edu

PTFA Website: sites.google.com/view/ptfa