Dates & Location

May 31 & June 1st, 2025

Saturday 10 a.m. - 5 p.m.

Sunday 12 p.m. - 4 p.m.

Pilot Butte Arena (East Entrance - 2nd door), 222 Diamond Place, Pilot Butte, SK

We will have lots of exciting vendors as well as art displays by the Pilot Butte School students.

Concession will be available.

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Registration Process

Vendor Information:

Eligibility

Exhibitors must be the creator of all work to be sold or shown at the event and must submit 3 digital images of their art.  All exhibitor registrations are selected for acceptance using quality and uniqueness to ensure a balanced show. All decisions made by the Crocus Committee are final.

Cost: $50

New this year:  We are excited to offer 5 Youth Booths for no charge for under 18 years of age! ______________________________________________________________

Application Deadline –  March 15, 2025

Some entries may be placed on our waiting list for further consideration should there be a cancellation.  Confirmation of acceptance will be issued by March 23, 2025 or sooner.

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Booth Size and Display

The allocation and the location of exhibit spaces will be determined by the Crocus Committee.

• Booth dimensions are 12’ wide by 10’ deep and marked on the floor with coloured masking tape. Exhibitors are asked to be courteous when setting up their displays to avoid conflict with neighbours and ensure visitors easy and safe access. Exhibitors are responsible for bringing their own display equipment, hanging supplies, etc.

• Table coverings are required.

• Exhibitors can choose between a 6' or 8' table. 2 chairs are supplied.

• Only 1 (one) exhibitor per booth.

• Signs offering price reductions are NOT permitted to be displayed.

• Please ensure you are set up and ready for opening each day.

Exhibitors with visually inappropriate merchandise may be asked to remove them from view as determined by the Crocus Committee.

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Registration & Set-Up:

Friday May 30 - 6pm - 8pm

Saturday, May 31 -  8am - 9:30am

BEFORE set-up, all exhibitors are asked to check in at the Registration Desk located in the main lobby of the Pilot Butte Recreation Centre. Free parking.

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Take Down

The dismantling of your booth shall not commence before the 4 p.m. closing on Sunday.

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Security

The Pilot Butte Arena will be locked and alarm-protected overnight. The organizers assume no responsibility for any loss or damage that may occur. We strongly recommend that all money be removed from your booth overnight.

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Insurance

Exhibitors are responsible for obtaining any insurance related to their participation in Crocus Art Show & Sale. Neither the Pilot Butte Arts Committee, Crocus committee, nor their officers, nor agents will be held responsible or liable for any manner of loss or damage that may occur to property or persons during the times of set-up, show duration, and take down.

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Cancellation Policy

100% refund if you have not been notified of acceptance or if we cancel the show.

50% refund up until May 15th if you have already been notified of acceptance

No Refund after May 15th.

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Contact info:

Email: pbarts.crocus@gmail.com