Privacy Policy

Last updated: April 25, 2026

This Privacy Policy explains how the Club de Tennis NDIP (“we”) collects, uses, discloses, retains, and protects your personal information, in accordance with the Act to modernize legislative provisions as regards the protection of personal information (“Law 25”).

By using our website or our services, you agree to the practices described in this Policy.

1. Person Responsible for the Protection of Personal Information

In accordance with Law 25, the Club de Tennis NDIP designates a Person Responsible for the Protection of Personal Information (PRPPI).
This individual ensures compliance with the law and manages requests related to your personal information.

Responsible person: President of the Club de Tennis NDIP
Email: info@tennisndip.org

2. Personal Information We Collect

We collect only the information necessary for the purposes described.
This may include:

First and last name
Email address
Phone number
Mailing address
Information related to your registration or participation in Club activities
Website usage data (IP address, pages visited, device type, cookies)

We do not collect sensitive information unless required by law or with your explicit consent.

3. Purposes of Collection

We use your personal information to:

Manage your registration with the Club or your participation in our activities
Communicate with you (information, notices, updates, emergencies)
Administer the services offered by the Club
Improve our website and communications
Comply with our legal obligations
Ensure the security of our systems and members

We never sell your personal information.

4. Consent

We obtain your consent:

when you voluntarily provide your information
when you use our website and accept cookies
when the law requires consent for specific uses

You may withdraw your consent at any time, subject to our legal obligations.

5. Cookies and Tracking Technologies

We use essential cookies to ensure the proper functioning of the website.
Non‑essential cookies (analytics, performance) are used only with your consent, as required by Law 25.

You may manage your preferences through your browser settings.

6. Disclosure of Your Information

We may disclose your information:

To service providers (e.g., web hosting, communication tools)
To authorities when required by law
As part of a business transaction (rare in our case)
To the participants of the leagues and tournaments
With your explicit consent

All our service providers must comply with confidentiality standards equivalent to those in Quebec.

7. Retention and Destruction of Information

We retain your information only for the time necessary for the purposes described, including:

Registration records: duration of membership + up to 24 months
Communications and requests: up to 24 months
Web data: up to 24 months

When information is no longer needed, it is:

securely deleted, or
irreversibly anonymized

Residual copies may temporarily remain in our backup systems.

8. Your Rights (Law 25)

You have the following rights:

Access to your personal information
Correction of incomplete or inaccurate information
Withdrawal of consent
Cessation of dissemination or de‑indexing (in certain cases)
Portability (obtain your information in a structured technological format)

To exercise your rights, contact the Person Responsible for the Protection of Personal Information.

9. Information Security

We apply reasonable measures to protect your information against:

unauthorized access
loss
misuse
unauthorized disclosure

No method is completely secure, but we are committed to applying the best available practices.

10. External Websites

Our website may contain links to third‑party sites.
We are not responsible for their privacy practices.

11. Changes to This Policy

We may update this Policy to reflect:

legislative changes
adjustments to our practices
technological improvements

The update date will be modified accordingly.
In the event of a significant change, a notice will be posted on our website.

12. Contact Us

For any questions or requests related to this Policy:

Email: info@tennisndip.org
Website: https://sites.google.com/view/tennis-ndip/accueil

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