FRYSC Coordinator Orientation

New Coordinator Orientation

September 23-25, 2025

DoubleTree Suites by Hilton Hotel Lexington

2601 Richmond Road

Lexington, Kentucky 40509

Tuesday, September 23rd

Check-In: 8:30 am - 9:30 am

Full Day 1: 9:30 am - 5:00 pm

Core Components Only Check-In: 1:30 pm - 1:45 pm

Core Components Only: 1:45 pm - 4:45 pm

Wednesday, September 24th

Full Day 2:  8:30 am - 5:00 pm

Thursday, September 25th

Full Day 3:  8:30 am - 12:30 pm     

Registration Fee: There is a $100 registration fee for new coordinators. The registration fee helps cover the increased costs of hosting in-person training events, specifically for food, beverage, and AV. We have kept this registration fee as low as possible while still affording us the ability to provide a quality training event. You will receive an invoice at the end of registration that can be forwarded to your school district finance department so payment can be processed. You do not have to have a P.O. number to officially register. It can be done without one. If a P.O. number is available, enter it. If a P.O. number is not available, you can leave it blank. Provide the name of your school district in the designated space labeled "Company." If you are attending Core Components Only, there is no registration fee.

Room Reservations: A block of hotel rooms has been reserved if you need one. You should make your arrangements with the hotel under this reserved block before or on September 9th. The base room rate per night is $145.00. The total room rate per night, inclusive of everything, with Kentucky state sales tax, is $168.30, and without Kentucky state sales tax, it is $158.77.

To have the KY state sales tax removed, a KY state sales tax exemption certificate must be provided, and the room must be paid with a district credit card or district check. Personal cards or cash that is going to be used for reimbursement can't be used with the KY state sales tax exemption. Your finance department should be able to provide you with a copy of their KY state sales tax exemption certificate if you plan to use one. 

The hotel DOES NOT accept a PO.

• You may pay using a district check.

• You may pay using a district credit card.

• You may pay using a personal credit/debit card or cash, then be reimbursed by your school district.

Consult with your school district's finance department to determine the best option for you. We want to avoid any confusion for anyone at check-in. Everyone with a hotel reservation will need a credit card and an ID at check-in. Any incidental charges to your room (movies, room service, internet fees, damage, extra cleaning fee, etc.) will be applied to the credit card you provide at check-in. The hotel cancellation policy is 24 hours before arrival for all confirmed reservations. You can make your reservation by phone or by using the booking link. Both are provided below.

Reservation Line: 1-800-319-7298 / Group Code: 90D

Booking Link: Click Here

• Select the correct check-in and check-out dates.

• Click on the special rates box.

• When the box opens, enter 90D in the group code box, then click update.

• Click on check rooms & rates button. 

• The group page will appear, and you can continue making your reservation. 

Driving: If you are 40 miles or less away from the hotel, you can drive each day. If you are more than 40 miles away and want to drive each day instead of staying at the hotel, you will need to reach out to your RPM for approval to do so. Please remember that if you are driving to give yourself enough travel time each day. Your attendance is mandatory. You must be on time and attend all sessions to receive credit.

Pre-requisites: Please complete the following tasks at your convenience before attending NCO. All prerequisites should be completed before your attendance. If you have not completed the assignments by that time, you will be required to finish them before you can receive your certificate of completion.

• Advisory Council: Watch the video (41 minutes), then complete and pass the quiz.

• Infinite Campus: Watch the video (1 hour & 53 minutes) and complete the 3-2-1 reflection form.

• Safe Home Visits: Watch the 2 videos (8 minutes & 5 minutes) and complete the 3-2-1 reflection form.

• Tracking Training: Watch the video (12 minutes) and complete the 3-2-1 reflection form.

What to Bring: These will be used during various sessions at NCO.

• A picture of your center, either a digital or a physical copy.

• A copy of your Continuation Program Plan (CPP).

• A copy of your center’s Advisory Council By-Laws & previous Meetings Minutes.

• A copy of your center’s Budget, Munis Reports, and Balance Sheet.

Cancellation: If your plans change and you are no longer going to be able to attend, you will need to notify your RPM and email the training staff. We understand that emergencies come up. We ask that you notify us as soon as possible. Failure to notify us of your inability to attend will result in your district or center still being billed for the registration fee.

NCO Registration Link: Click Here

Pre-requisites for Attendance

Complete at your convenience before NCO: 

• Safe Home Visits: Coordinators must watch the videos and complete the 3-2-1 reflection form

• Tracking Training:  Coordinators must watch the video and complete the 3-2-1 reflection form.

• Infinite Campus Basics:  Coordinators must watch the video and complete the 3-2-1 reflection form.

• Advisory Council Basics:  Coordinators must watch the video, then complete and pass the quiz.

Coordinators must have all pre-requisites completed before attending NCO. If you have not finished the assignments, you will be asked to complete them before you can join the NCO sessions.