Allison's Desk

Message from Allison Arnold on Reimbursments on Nov, 25th

All documents are found in the "Finance" button above.

Happy Monday!

Reimbursement Reminder (End of Semester)

If you missed submitting an October reimbursement, you may include those purchases and mileage in this request. 

Deadlines

• Dec 5, 2025 – Payee Setup Form due (only if you haven’t submitted one yet).

• Dec 15, 2025 – Last day to submit reimbursement requests for this semester.

• Mileage for December – Submit after your last class (no pre-submitting).

  • Purchases or mileage after Dec 15 should be submitted after the first of the year or added on April's reimbursement request. 

Step 1: Payee Setup Form (one-time)

• Complete the attached Payee Setup Form and email it back (scan or clear photo).

• Needed for direct deposit.

• Only required once unless you are new, moved, changed banks, or aren’t sure you’re still in the system.

Step 2: Submit Your Reimbursement Request

You may submit by email or by using the Reimbursement Request Form.

How to submit

1. Copy/paste the “Nonemployee Email Reimbursement Request” template into a new email. Then fill out request in the email. 

2. Fill out the "Reimbursement Request Form", sign and date it.

3. Email the completed request and all receipts to Allison Arnold – aarnold17@churchofjesuschrist.org
   (or mail the form if needed).

What You Can Be Reimbursed For:

A. Mileage – $0.14 per mile

• Daily travel to/from class and seminary-related travel (in-service, bishop/supervisor meetings).

• Use Google Maps to calculate miles × $0.14.

• Reimbursed for round-trip travel from home to class.

B. Classroom Supplies – $50 per class, per semester

• Coordinate purchases with your teaching team.

• Examples: paper, pens, ink, folders.

• No Etsy or similar purchases.

• Receipts required; include only seminary items.

C. Student Activities – $5 per student, per semester

• Coordinate with your teaching team.

• Examples: treats, small incentives (e.g., birthday candy bars).

• Cannot be used for gifts (and do not use the word “gift” on forms).

✅ Summary:

• Complete the Payee Form (one time only).

• For each reimbursement, choose one option:
  
  

1. • Option 1: Copy the Email Reimbursement Template into a new email, fill it out, and attach receipts.

1. • Option 2: Fill out the Reimbursement Request Form, print and sign/date form, and attach receipts. 

I will submit your request and let you know when the payment is on the way (usually about 10 business days).

If you have any questions, feel free to call anytime—I’m always happy to help.