Board Members & More

Board General Responsibilities - Providing a clear vision for the community. Protecting and preserving the association’s assets. Minimizing the financial risks to the association. Maintaining the community’s property values.  Attend monthly board meetings.

President Responsibilities - 

• Responsible for guiding the Board Meetings. 

• Ensuring compliance with governing documents.

• Oversees day-to-day operations and community issues.

• Planning and conflict resolution. 

• Managing community projects and governance.

Vice President Responsibilities - 

• Serves as a backup to the president. 

• Protect the rights of the members and the assets of the association.

Business Manager Responsibilities -

• Regularly picks up mail from HOA Post Office Box.

• Records and maintains all homeowners’ addresses, phone numbers, and email addresses. 

• Mail delinquent letters or emails for late-due payments. 

• Contacts homeowners if they have a credit on their account. 

• Field all due payment inquiries. 

• Produce required forms for title companies. 

• Provides notice of Board and Member meetings. 

• Maintains all files for the HOA (proxies, complaints, insurance, and legal documents) 

• Maintain a record of all permits required by the City of Euless which includes expiration dates for pool license and Fire Marshall, and ensure permits are prominently displayed in designated area(s). 

• Acts as a backup for Property Manager.

Treasurer Responsibilities - 

• Maintains the check register. 

• Receives monthly payment of dues from DropBox.

• Records and maintains monthly, quarterly, and annual due payments in the spreadsheet. 

• Records all information for year-end 1099’s.

• Completes all IRS forms.

• Pays all bills for the HOA (monthly, quarterly, and annual) 

• Records and maintains all receipts and deposits. Check and verify bank balance to ensure accuracy of accounts. 

• Maintains record of bank statements each month for each account. 

• Work closely with the Business Manager

Secretary Responsibilities 

• Maintaining the association’s board and community meeting minutes and official records. 

• Maintaining the community’s website and calendar.

• Ensuring records are safely stored and accessible to residents. 

• Providing notice of meetings and distributing documents (official records, agendas, and meeting minutes) on a timely basis online.

• Post signage for community HOA meetings. 

• Receives and responds to community emails or phone calls. 

• Bring topics to the board for discussion when asked or presented via email or phone call. 

• Receives and delegates realtor, homeowner, and city requests and communication.

• Maintain and file all sign-in sheets from HOA Community Meetings.

Nonboard Paid Position